Award

Back Office Software and Support Services

POLICE DIGITAL SERVICE

This public procurement record has 1 release in its history.

Award

22 Nov 2021 at 17:10

Award Notice
Summary of the contracting process

The Police Digital Service (PDS) is conducting a procurement process titled "Back Office Software and Support Services" to acquire additional Oracle licences and support services necessary for the recruitment of 20,000 new police officers across various police forces in the UK. This procurement falls under the services category, specifically related to data services, and is currently in the Award stage, with the contract having been signed on 22 November 2021. The procurement method employed is limited, specifically negotiated without the publication of a contract notice, citing technical reasons as justification for the absence of competition.

This tender presents a significant opportunity for business growth, particularly for companies that specialise in software support services and possess expertise in Oracle systems. Businesses that currently offer or are capable of delivering support services for Oracle software would be well-suited to compete in future procurement processes initiated by PDS or the individual police forces, as they may need to reprocure their full back office system requirements at later stages. The aggregated needs of the police forces provide a substantial market, ensuring that suitable suppliers could benefit from increased demand for related services.

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Notice Information

Notice Title

Back Office Software and Support Services

Notice Description

The Police Digital Service (PDS) is procuring additional Oracle licences and support services on behalf of UK Policing, in order to deliver the additional licences required to support the recruitment of 20,000 new police officers.

Lot Information

Lot 1

Procurement of additional Oracle licences and related support services to ensure that police forces have sufficient Oracle licences to support the recruitment of 20,000 new police officers. Specifically, the police forces of Leicestershire, Durham, North Yorkshire, Derbyshire, Surrey, Sussex, Kent, Essex, Gloucestershire, Warwickshire, Bedfordshire, Cambridgeshire, Hertfordshire, Norfolk and Suffolk will or may utilise the software licences and related support services being procured from Oracle.

Procurement Information

PDS relies on the ground set out within Regulation 32(2)(b)(ii) (Use of the negotiated procedure without prior publication) of the Public Contracts Regulations 2015. For technical reasons, the services can be provided only by a particular tenderer, namely Oracle Corporation UK Limited. The software licences and related support services being procured are for business critical back office systems which have already been implemented by police forces. However, as a result of the Government's commitment to recruit 20,000 new police officers, forces require additional licences to ensure that they do not breach the terms of their existing contracts with Oracle. PDS (which is owned by UK police forces and exists to support forces in their technology procurement and delivery, and is the delivery vehicle for the National Policing Digital Strategy) is procuring the additional licences centrally, for the sake of efficiency and in order to ensure that the best value for money is obtained, by aggregating the forces' collective requirements and spending power to negotiate the best possible price from Oracle. The list of forces who will or may utilise the software licences and related support services being procured from Oracle is set out above. Competition is absent for technical reasons on this occasion because: (a) each of the forces which is benefiting from the licences being procured is already under contract with Oracle for the delivery of the same software; (b) the only reason for this procurement is to ensure that the forces have sufficient licences to cover the recruitment of 20,000 new police officers; and (c) the back office software being licensed has to be the same across the force - it is not possible or practicable to implement alternative back office software for the benefit of the new 20,000 officers whilst running a different back office environment for the rest of the force's requirements. As such, only Oracle (as the owner of the software and its intellectual property rights) can provide the back office software which is required in this instance to meet the increase in demand. All other options would cause significant inconvenience, substantial duplication of cost and from a technical perspective would not be possible due to the interoperability requirements. No reasonable alternative exists for procuring the additional licences which are required, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Each force will reprocure its full back office system requirements as and when required, at which point alternative software providers will be able to participate and propose an alternative solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02f906
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029079-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72261000 - Software support services

72300000 - Data services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£978,729 £500K-£1M

Notice Dates

Publication Date
22 Nov 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE DIGITAL SERVICE
Contact Name
Nick Scott
Contact Email
nick.scott@pds.police.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
EC4R 1AP
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Vintry
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

ORACLE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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