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DOJ SPD - Provision of a Case Management System for the State Pathologist's Department

Department of Justice - State Pathologist's Department

This public procurement record has 2 releases in its history.

Award

19 May 2022 at 11:46

Award Notice
Tender

30 Nov 2021 at 15:05

Tender Notice
Summary of the contracting process

The Department of Justice - State Pathologist's Department is seeking a contractor for the provision of a Case Management System, with an estimated contract value of £1 million, which may increase during the contract term. The procurement process is at the award stage, having started from a tender initiation, with the contract period consisting of an 18-month implementation phase followed by 6 years of service. The tender is classified under the IT services industry category. Bids for the project were accepted up until January 4, 2022, and the contract was awarded on May 17, 2022, to a supplier whose name is withheld due to the sensitive nature of the work involved.

This contract presents significant opportunities for businesses engaged in software development, consultancy, and IT services, particularly those specialising in case management solutions and custom software development. Companies capable of providing flexible and innovative IT systems will be particularly well-suited for this tender, as the successful contractor must demonstrate a capacity for improving management information and complying with stringent information assurance policies. Furthermore, businesses proficient in disaster recovery planning and electronic invoicing systems would find this contract aligns well with their expertise.

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Notice Information

Notice Title

DOJ SPD - Provision of a Case Management System for the State Pathologist's Department

Notice Description

DOJ SPD - Case Management System for the State Pathologist's Department.

Lot Information

Lot 1

DOJ SPD - Case Management System for the State Pathologist's Department. Additional information: The core function of the State Pathologist's Department SPD is to provide an autopsy service for the Coroners Service for Northern Ireland. The SPD also has an important role in providing advice and guidance in other areas of forensic medicine to the police service, DOJ and courts. The SPD is an essential component of the justice system and carries out on average 1,300 Coronial Post Mortem Examinations per annum. The State Pathologist and his department operate under Article 111 of the Criminal Justice Northern Ireland Order 1980 and the statutory duties of the SPD are set out within the Coroners Act 1959 and Coroners Practice and Procedure Rules NI 1963. The Department of Justice DOJ is responsible for employing forensic pathologists. The primary role of the SPD is to carry out autopsies to determine the cause of death when it occurs suddenly, suspiciously or unnaturally,preparing autopsy reports, and giving evidence at coroner inquests. The SPD supports the Police Service of Northern Ireland PSNI and the Public Prosecution Service of Northern Ireland PPS by attending scenes of death or crime, providing expert forensic pathology opinion and advice and giving evidence in court. In addition, the SPD uses valuable knowledge and information gained from postmortem examinations to develop and refine forensic pathology techniques, improve the treatment and healthcare of patients and in the prevention of further similar deaths.. A bespoke Case Management System CMS has been in operation since 2006. The system in place was initially designed as an electronic database to track case related information. It includes an email facility and standard Microsoft applications managed by IT Assist. It is a strategic priority to replace the current CMS with a flexible and adaptable system that allows SPD to deliver on its statutory obligations.. The Contractor must provide, develop and implement including testing and data migration and support a CMS solution that provides a robust new modernised CMS which enhances the extent and quality of management information and produces required data in a timely manner. The Objectives of this project are:* Compliance with relevant information assurance and information security policies;* Improved contract and technological flexibility;* Implementation of robust business continuity and disaster recovery arrangements for this line of business application;* Implementation of an electronic track and trace system that meets the requirements of the Human Tissue Authority; and. * The ability to generate meaningful management information.

Options: This contract will start on the Contract Commencement date and will run for an initial period of 7.5 years, this is to include a 18 month implementation period followed by 6 years' Service Commencement. There are 3 optional extension periods of 2 year each i.e. 2 + 2 + 2.

Renewal: This contract will start on the Contract Commencement date and will run for an initial period of 7.5 years, this is to include a 18 month implementation period followed by 6 years' Service Commencement. There are 3 optional extension periods of 2 year each i.e. 2 + 2 + 2.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02fb7b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013458-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72200000 - Software programming and consultancy services

72210000 - Programming services of packaged software products

72211000 - Programming services of systems and user software

72212100 - Industry specific software development services

72230000 - Custom software development services

72250000 - System and support services

72260000 - Software-related services

72262000 - Software development services

72263000 - Software implementation services

72265000 - Software configuration services

72268000 - Software supply services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,129,484 £1M-£10M

Notice Dates

Publication Date
19 May 20224 years ago
Submission Deadline
4 Jan 2022Expired
Future Notice Date
Not specified
Award Date
17 May 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department of Justice - State Pathologist's Department
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT12 6BN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Falls
Westminster Constituency
Belfast West

Supplier Information

Number of Suppliers
1
Supplier Name

Due to the sensitive nature of this contract the supplier name will be withheld

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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