Award

RM6326

THE CABINET OFFICE

This public procurement record has 8 releases in its history.

Award

29 Jul 2024 at 15:33

Award

05 Jan 2024 at 13:26

Award

15 Dec 2023 at 15:25

Award

24 Mar 2023 at 14:05

Tender

11 Mar 2022 at 22:45

TenderUpdate

11 Mar 2022 at 22:45

TenderUpdate

09 Feb 2022 at 22:45

Planning

10 Dec 2021 at 22:45

Summary of the contracting process

The Cabinet Office of the United Kingdom has awarded a contract for the provision of pension administration services for the Royal Mail Statutory Pension Scheme (RMSPS). The procurement, classified under the CPV code 75320000 for government employee pension schemes, falls within the services category. The contract was awarded to Capita Pension Solutions Limited for a value of £48 million and includes responsibilities such as finance, accounting, administration services, member interactions, pension payroll services, and accurate pension benefit calculations. The procurement follows a competitive procedure with negotiation and addresses the sixth-largest public sector pension scheme in the UK, covering approximately 365,000 members.

This contract represents a significant opportunity for businesses in the financial and administrative services sector, particularly those with expertise in large-scale pension scheme management. Companies with strengths in digital communication, member self-service technology, and detailed reporting can benefit immensely from participating. The RMSPS services require meticulous management of member data, precise benefits calculation, and efficient interaction with Royal Mail Group entities, thus favouring businesses with robust IT infrastructure and experience in public sector contracts.

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Notice Title

RM6326

Notice Description

This Award Notice relates solely to Lot 2: Procurement for the provision of pension administration for the Royal Mail Statutory Pension Scheme (RMSPS). The RMSPS is managed by the Authority. The current contract expires on 30 September 2024. The RMSPS is the 6th largest public sector pension scheme in the United Kingdom, with approximately 365,000 members

Lot Information

The provision of pension administration for the Civil Service Pension Scheme

The Authority required the provision of administration services for the CSPS, which included the Principal Civil Service Pension Scheme, the Civil Service and Others Pension Scheme, the Civil Service Compensation Scheme and the Civil Service Injury Benefits Schemes. The CSPS is the 3rd largest UK occupational pension scheme with approximately 1.6 million members and 300+ employers. The pension administration services required include the following: Finance, accounting and taxation services administration services employer-related services including: the collection of data and contributions and maintaining accurate and clean data communications, including digital the provision of a portal maintenance of a comprehensive database of members records which complies with relevant legislation and regulatory requirements Provision of calculations and information for annual resource accounts remuneration reports member-related services, including: the provision of a member portal and self service capability the accurate and timely calculation of pension awards provision of options and benefits calculations resulting from McCloud judgment member communications (including digital communications, managing and operating a helpline and website, issuing annual benefits and pension saving statements, life time allowance statements, annual pension increase communications, scheme newsletters and leaflets) liaison with any scheme medical advisor that may be appointed by the Authority. pension payroll services (bulk and individual payroll services) and pensioner existence checking services related to the Civil Service Compensation Scheme and the Civil Service Injury Benefit Scheme reporting, including management information and provision of data, information and scheme returns to regulators and other bodies as needed Additional information: The total value provided is based on a transitional term of 2 years, then an initial operational term of 7 years and a possible extension option of up to 3 years.

Options: Price was not the only award criterion and all criteria was stated only in the procurement documents

Procurement for the provision of pension administration for the Royal Mail Statutory Pensions Scheme ("RMSPS")

The Authority requires the provision of administration services for the RMSPS. The pension administration services required include the following: Pension Administration services are required for the following two membership profiles:(1) RMSPS scheme members with no benefits in the RMPP and (2) RMSPS scheme members with benefits in the RMPP. The pension administration services required for membership profiles 1 and 2 include the following:- Finance, accounting and taxation services, administration services, interactions with members including portal provision/self-service, maintaining accurate and clean member and scheme data member communications (including managing and operating a helpline and website, issuing annual benefits statements, lifetime allowance statements, annual pension increase communications, scheme newsletters and leaflets, pension payroll services (bulk and individual payroll services) and pensioner existence checking accurate and timely calculation of pension benefits reporting., including management information and provision of data, information and scheme returns to regulators and other bodies as needed Membership profile 2 includes the following supplementary requirements: to work with RMPP's pension administration providers and set up processes for the timely sharing of data, information and calculations as required to enable the processing of benefits for members including AVC benefits. Interaction with RMPP's pension administration providers and RMG and Post Office Limited as employers of RMSPS beneficiaries as appropriate to align as far as possible timeliness and content of communications to members. liaison with any scheme medical advisor that may be appointed by the Authority. The tender documents will include more information on these requirements. Potential bidders' suitability to participate will be assessed using the Selection questionnaire (SQ). The Authority anticipates that no more than the top 8 bidders will be invited to the ITN stage. Further details are set out in the procurement documents.

Options: The estimated total value provided in Section II.2.6) is based on a transitional term of up to 18 months, then an initial operational term of 6 years and a possible extension of 2 years, awarded on a 1 + 1 basis.

Procurement for the provision of pension administration for the Civil Service Pension Scheme

The Authority requires the provision of administration services for the CSPS, which includes the Principal Civil Service Pension Scheme, the Civil Service and Others Pension Scheme, the Civil Service Compensation Scheme and the Civil Service Injury Benefits Schemes. The CSPS is the 3rd largest UK occupational pension scheme with approximately 1.6 million members and 300+ employers. The pension administration services required include the following: Finance, accounting and taxation services administration services employer-related services including: the collection of data and contributions and maintaining accurate and clean data communications, including digital the provision of a portal maintenance of a comprehensive database of members records which complies with relevant legislation and regulatory requirements Provision of calculations and information for annual resource accounts remuneration reports member-related services, including: the provision of a member portal and self service capability the accurate and timely calculation of pension awards provision of options and benefits calculations resulting from McCloud judgment member communications (including digital communications, managing and operating a helpline and website, issuing annual benefits and pension saving statements, life time allowance statements, annual pension increase communications, scheme newsletters and leaflets) liaison with any scheme medical advisor that may be appointed by the Authority. pension payroll services (bulk and individual payroll services) and pensioner existence checking services related to the Civil Service Compensation Scheme and the Civil Service Injury Benefit Scheme reporting, including management information and provision of data, information and scheme returns to regulators and other bodies as needed The tender documents will include more information on these requirements. Potential bidders' suitability to participate will be assessed using the Selection questionnaire (SQ). The Authority anticipates that no more than the top 8 bidders will be invited to the ITN stage. Further details are set out in the procurement documents.

Options: The estimated total value provided in Section II.2.6) is based on a transitional term of 2 years, then an initial operational term of 7 years and a possible extension option of up to 3 years.

Procurement for the provision of pension administration for the RMSPS

The provision of administration services for the RMSPS. The pension administration services include the following: finance, accounting and taxation services; administration services; interactions with members including portal provision/self-service; maintenance of accurate and clean member and scheme data; member communications (including managing and operating a helpline and website, issuing annual benefits statements, lifetime allowance statements, annual pension increase communications, scheme newsletters and leaflets); pension payroll services (bulk and individual payroll services) and pensioner existence checking; accurate and timely calculation of pension benefits; reporting, including management information and provision of data, information and scheme returns to regulators and other bodies as needed; working with the Royal Mail Pension Plan (RMPP) pension administration providers and set up processes for the timely sharing of data, information and calculations as required to enable the processing of benefits for members including AVC benefits; interaction with RMPP's pension administration providers and Royal Mail Group and Post Office Limited as employers of RMSPS beneficiaries as appropriate to align as far as possible timeliness and content of communications to members; and liaison with any scheme medical advisor that may be appointed by the Authority. Additional information: The total value provided is based on a total contract period of 114 months including transition and potential extension options

Options: Price was not the only award criterion and all criteria was stated only in the procurement documents

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-030020
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023657-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

75 - Administration, defence and social security services


CPV Codes

66520000 - Pension services

75100000 - Administration services

75320000 - Government employee pension schemes

Notice Value(s)

Tender Value
£310,000,000 £100M-£1B
Lots Value
£310,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£287,000,000 £100M-£1B

Notice Dates

Publication Date
29 Jul 20241 years ago
Submission Deadline
7 Mar 2022Expired
Future Notice Date
2 Feb 2022Expired
Award Date
14 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CABINET OFFICE
Additional Buyers

BOURNE EDUCATION TRUST

THE CABINET OFFICE (REFERRED TO AS “THE AUTHORITY”)

THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE (CCS)

Contact Name
Not specified
Contact Email
csps.futureservice@cabinetoffice.gov.uk, info@na-consultancy.co.uk, procurementassuranceandgovernance@crowncommercial.gov.uk, supplier@crowncommercial.gov.uk
Contact Phone
+44 3450103503, +44 3454102222, +44 7900784030

Buyer Location

Locality
LIVERPOOL
Postcode
L3 9PP
Post Town
Liverpool
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLJ25 West Surrey

Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
2
Supplier Names

CAPITA PENSION SOLUTIONS

OROVIA GROUP

Open Contracting Data Standard (OCDS)

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