MTC for UPVC Door and Window Repairs and Maintenance 2022-2026

{
    "tag": [
        "compiled"
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    "id": "ocds-h6vhtk-030050-2024-11-14T16:15:05Z",
    "date": "2024-11-14T16:15:05Z",
    "ocid": "ocds-h6vhtk-030050",
    "initiationType": "tender",
    "tender": {
        "id": "NLC-CPT-21-045 / HO WN 21 037",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "MTC for UPVC Door and Window Repairs and Maintenance 2022-2026",
        "classification": {
            "scheme": "CPV",
            "id": "45421100",
            "description": "Installation of doors and windows and related components"
        },
        "mainProcurementCategory": "works",
        "description": "The requirement is for the repair and maintenance of UPVC windows and doors (including associated finishes and builders work) and the ad-hoc replacement of UPVC windows and doors, as required, to the Council's Housing stock throughout the geographical area of North Lanarkshire. The contract scope also includes for repairs to aluminium windows, and repairs/ ad-hoc replacement of triple glazing and composite doors.",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2022-01-21T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-02-04T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2022-01-21T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-02-04T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Deadline extended for 2 weeks"
            },
            {
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                            "section": "IV.2.2",
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                        "newValue": {
                            "date": "2022-02-18T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "A tender period extension of 2 weeks is granted to allow tenderers to review ITT Section 8 - SOR Rev B which has been uploaded today, and also the revision to ITT Section 7 - Specification, which will be uploaded by no later than C.O.B on 19.01.2022"
            }
        ],
        "status": "complete",
        "value": {
            "amount": 7500000,
            "currency": "GBP"
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        "lots": [
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                "id": "1",
                "description": "The requirement is for the repair and maintenance of UPVC windows and doors (including associated finishes and builders work) and the ad-hoc replacement of UPVC windows and doors, as required, to the Council's Housing stock throughout the geographical area of North Lanarkshire. The contract scope also includes for repairs to aluminium windows, and repairs/ ad-hoc replacement of triple glazing and composite doors.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "End User Satisfaction",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Programme Adherence",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Health & Safety and Environmental",
                            "type": "quality",
                            "description": "25%"
                        },
                        {
                            "name": "Fair Work Practices",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Community Benefits (offered for the minimum contract period of 17 months)",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Community Benefits (offered for the duration of the possible 3 month extension periods) up to 24 months)",
                            "type": "quality",
                            "description": "2.5%"
                        },
                        {
                            "name": "Community Benefits Supporting Methodologies",
                            "type": "quality",
                            "description": "2.5%"
                        },
                        {
                            "type": "price",
                            "description": "60%"
                        }
                    ]
                },
                "value": {
                    "amount": 7500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial Contract will be 17 months, with the option to extend for up to a further 24 months (each extension period or periods being no less than 3 months provided that the max extension in aggregate will be a period of 24 months from the expiry of the initial contract period), subject to satisfactory operation and performance. Any periods of extension will be at the Council's sole discretion."
                },
                "submissionTerms": {
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                "hasOptions": false,
                "status": "cancelled"
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        ],
        "items": [
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44221000",
                        "description": "Windows, doors and related items"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421130",
                        "description": "Installation of doors and windows"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM84"
                    },
                    {
                        "region": "UKM84"
                    },
                    {
                        "region": "UKM84"
                    }
                ],
                "deliveryLocation": {
                    "description": "North Lanarkshire Council area"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
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        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
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                    "type": "suitability",
                    "description": "SPDS Selection Criteria, Part IV Section A: Suitability 4A.1 and 4A.1.1 - Minimum level of standards required: 4A.1 - Bidders must be registered or enrolled in the relevant professional or trade register kept in it's country of establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015. Bidders are required to provide information relating to this, i.e. registration number, member number etc. 4A.1.1 - If the relevant documentation is available electronically please indicate. Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4A.1. Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4A.1, will be assessed as a FAIL and will be excluded from the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "SPDS Selection Criteria, Part IV, Section B: Economic and Financial Standing 4B.4,4B.4.1,4B.5.1b,4B.5.2 and 4B.5.3",
                    "minimum": "4B.4 - Bidders will be required to meet the undernoted Acid Test Ratio minimum requirements. Bidders will be required to state the value(s) for the following financial ratio(s): Acid Test Ratio The acceptable range for the Acid Test Ratio is: Minimum value required: a value of greater than or equal to 1.00 to 2 decimal places. The Acid Test Ratio will be calculated as follows: (Current Assets minus Inventory) divided by Current Liabilities, calculated to 2 decimal places. The acceptable range for \"Acid Test\" financial ratio is the bidders most recent financial year where fully audited accounts are available. 4B.4.1 - If the relevant documentation is available electronically, please indicate. 4B.5.1b - Bidders must confirm they already have or commit to obtain prior to the commencement of the Contract, the following levels of insurance cover: 1) Employer's Liability Insurance: 10M GBP each and every claim http://www.hse.gov.uk/pubns/hse40.pdf 4B.5.2 - Bidders must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance cover: 1) Public Liability Insurance: 10M GBP each and every claim 2) Product Liability Insurance: 10M GBP in the aggregate 4B.5.3 - If the relevant documentation is available electronically, please indicate. Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e. 4B.4, 4B.5.1b and 4B.5.2. Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4B.4, 4B.5.1b and 4B.5.2 will be assessed as a FAIL and will be excluded from the competition.",
                    "appliesTo": [
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                },
                {
                    "type": "technical",
                    "description": "SPDS Selection Criteria, Part IV Section C: Technical and Professional Ability: 4C.1,4C.1.1,4C.10 and SPDS Selection Criteria, Part IV Section D: Quality Assurance Schemes and Environmental Management Standards 4D.1, 4D.1.1, 4D.1.2, 4D.2, 4D.2.1 and 4D.2.2. Owing to the character limitations in this section of the Contract Notice it is not possible to provide all of the information relating to this section (III.1.3 in the Contract Notice. Therefore the Objective and Non-Discriminatory Criteria for Questions 4D.1.1 and 4D.2.1 are set out in full in the SPDS and the SPDS Minimum Requirements document, which can be accessed through the buyer attachment area within the portal.",
                    "minimum": "4C.1 - Bidders will be required to provide examples of works carried out in the past five years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Three examples are required At least one example should be from the last 3 years. Question 4C.1 carries an overall weighting of 100% with 34% attributed to the first example and 33% attributed to examples 2 and 3. Each example provided should be in line with the value, scope, scale, and complexity of the Proposed Contract and should demonstrate that your role in the works was similar to that anticipated in the Proposed Contract. Your response should address however, not be limited to, the following: Constraints and challenges of carrying out maintenance, repairs and ad-hoc replacement of UPVC windows and doors in various occupied properties over a wide geographical area; Delivery on time/project over runs and mitigating actions; KPI's agreed and actualised / delivered; Project management; Risk and mitigating actions for the project; and Community and stakeholder engagement and how public/ occupier interfaces were managed during the project Bidders will be required to achieve an average minimum score of 50 for this question. An average minimum score of less than 50 will be assessed as a FAIL and will be excluded from the competition. 4C.1.1 - If the relevant documentation concerning satisfactory execution and outcome for the most important works is available electronically, please indicate. 4C.10 - Bidders will be required to confirm whether they intend to sub-contract and, if so, for what proportion of the contract. Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4C.1 or 4C.10. Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4C.1 or 4C.10 will be assessed as a FAIL and will be excluded from the competition. 4D.1 Quality Management Procedures The bidder must hold and provide proof of a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or satisfy items a-g as detailed in 4D.1.1. 4D.1.1 - as per SPDS Health and Safety Procedures The bidder must hold and provide proof of a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or satisfy items a-l in 4D.1.1 of the SPDS. 4D.1.2 If the relevant documentation is available electronically, please indicate. 4D.2 - The Bidder must hold and provide a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or satisfy items a-g as listed in 4D.2.1. 4D.2.1 - as per SPDS 4D.2.2 If the relevant documentation is available electronically, please indicate. Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4D.1, 4D.1.1, 4D.2 and 4D.2.1. Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4D.1, 4D.1.1, 4D.2 and 4D.2.1 will be assessed as a FAIL and will be excluded from the competition.",
                    "appliesTo": [
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                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "The Invitation to Tender (ITT) will contain the relevant contract performance conditions and requirements.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2022-01-21T12:00:00Z"
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            "bidValidityPeriod": {
                "durationInDays": 180
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        "awardPeriod": {
            "startDate": "2022-01-21T12:00:00Z"
        },
        "bidOpening": {
            "date": "2022-01-21T12:00:00Z"
        },
        "hasRecurrence": true,
        "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.",
        "recurrence": {
            "description": "2nd quarter 2024"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-689",
            "name": "North Lanarkshire Council",
            "identifier": {
                "legalName": "North Lanarkshire Council"
            },
            "address": {
                "streetAddress": "Civic Centre, Windmillhill Street",
                "locality": "Motherwell",
                "region": "UKM84",
                "postalCode": "ML1 1AB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "contractstrategy@northlan.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
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            "roles": [
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            "details": {
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                "classifications": [
                    {
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                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-26938",
            "name": "Scottish Courts",
            "identifier": {
                "legalName": "Scottish Courts"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
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        },
        {
            "id": "GB-FTS-51580",
            "name": "Walker Profiles",
            "identifier": {
                "legalName": "Walker Profiles"
            },
            "address": {
                "streetAddress": "35 A Range Rd, Motherwell",
                "locality": "Motherwell",
                "region": "UK",
                "postalCode": "ML1 2HR",
                "countryName": "United Kingdom"
            },
            "roles": [
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            "details": {
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        },
        {
            "id": "GB-FTS-130434",
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            "identifier": {
                "legalName": "Walker Profiles Ltd"
            },
            "address": {
                "streetAddress": "35A Range Road, Motherwell",
                "locality": "Motherwell",
                "region": "UK",
                "postalCode": "ML1 2HR",
                "countryName": "United Kingdom"
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    ],
    "buyer": {
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        "name": "North Lanarkshire Council"
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    ],
    "language": "en",
    "description": "New contract expiry date 21 January 2026 (SC Ref:783389)",
    "awards": [
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            "status": "active",
            "suppliers": [
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                    "name": "Walker Profiles"
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        },
        {
            "id": "036899-2024-NLC-CPT-21-045-1",
            "relatedLots": [
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            ],
            "title": "MTC for UPVC Door and Window Repairs and Maintenance 2022-2026",
            "status": "active",
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            "value": {
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                "currency": "GBP"
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            "dateSigned": "2022-04-28T00:00:00+01:00"
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        {
            "id": "036899-2024-NLC-CPT-21-045-1",
            "awardID": "036899-2024-NLC-CPT-21-045-1",
            "title": "MTC for UPVC Door and Window Repairs and Maintenance 2022-2026",
            "status": "active",
            "value": {
                "amount": 10500000,
                "currency": "GBP"
            },
            "dateSigned": "2022-05-23T00:00:00+01:00",
            "period": {
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            },
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                    "id": "1",
                    "classification": {
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                        "id": "45421100",
                        "description": "Installation of doors and windows and related components"
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                            "id": "44221000",
                            "description": "Windows, doors and related items"
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                    "relatedLot": "1"
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            "amendments": [
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                    "description": "An additional 12 month extension as permitted by the contract with an increased value.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: This contract is in scope to be included in the Enterprise Contract, however, the Enterprise Contract is unable to take this contract early and a new contract would not be in place in time to allow back to back service provision. Therefore, NLC wish to utilise the available optional extension period of up to 12 months, to ensure continuity of service provisions."
                }
            ]
        }
    ],
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