Award

TEO VSS - MS Dynamic Version Upgrade

THE EXECUTIVE OFFICE VICTIM AND SURVIVORS SERVICE

This public procurement record has 1 release in its history.

Award

04 Jan 2022 at 17:34

Award Notice
Summary of the contracting process

The Executive Office Victims and Survivors Service in Belfast, UK has completed a procurement process titled "TEO VSS - MS Dynamic Version Upgrade", classified under the information systems industry. This procurement was initiated to upgrade their Victim Information Management system, which has been in operation for over five years. The contract was awarded following a limited procurement method, allowing the existing supplier, Codec, to implement the necessary upgrade without a prior call for competition. The contract, awarded on 4th January 2022, is valued at £28,800 and is currently active.

This upgrade presents a significant opportunity for businesses specialising in information systems and software development, particularly those with expertise in Microsoft Dynamics CRM. Companies capable of delivering bespoke upgrades and maintenance for management systems will find this contract particularly suited to their capabilities. Furthermore, the approach taken by the Executive Office indicates an ongoing partnership with Codec, suggesting that similar future tenders may emerge as they maintain and enhance their existing systems.

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Notice Information

Notice Title

TEO VSS - MS Dynamic Version Upgrade

Notice Description

The Victims and Survivors Service wish to upgrade their Victim Information Management system as it is now over five years old.

Lot Information

Lot 1

In 2016, VSS procured a bespoke MS Dynamics CRM-based MI system, VIM (Victim Information Management). The system lifetime was defined as five years, plus two 1-year extensions. The first extension has now been initiated, and it is planned that the second will also be utilised extending the system to August 2023.. However, the version of MS Dynamics CRM underpinning VIM is over five years old, and requires an upgrade prior to the new procurement. The proposed upgrade of the MS Dynamics CRM framework to version 9.2 must be developed and tested on the VIM testing environment and rolled out onto the VIM production environment. This will be carried out by the existing supplier as they initially developed the system and are contracted to support it until August 2023.

Procurement Information

VSS will rely on Regulation 72 1 b additional works, services or supplies "have become necessary" and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03070b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000118-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48810000 - Information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£28,800 Under £100K

Notice Dates

Publication Date
4 Jan 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Jan 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE EXECUTIVE OFFICE VICTIM AND SURVIVORS SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 8EN
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

CODEC

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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