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DoF - NICS Digital Asset Management System (DAMS)

The Department of Finance Northern Ireland

This public procurement record has 1 release in its history.

Award

10 Jan 2022 at 15:14

Award Notice
Summary of the contracting process

The procurement process pertains to the Department of Finance Northern Ireland, which is seeking a Digital Asset Management System (DAMS) under an open procedure. The main category for this procurement is goods, specifically software package and information systems, and it is located in Belfast, UK. The contract, valued at approximately £7 million, was awarded on 30 November 2021 and involves a 48-month initial period with options for two 24-month extensions. This process has reached the award stage, having completed the necessary notifications and standstill period for potential challenges to the award decision.

This tender presents significant opportunities for businesses, particularly those specialising in software development and information systems. Companies that can provide scalable and flexible digital asset management solutions—especially those that comply with UK data protection regulations—would be well suited to compete. With the ability to meet varying user demands across the Northern Ireland Civil Service, this project offers a platform for suppliers to showcase their technological capabilities and secure a lengthy contract, thereby fostering long-term business growth.

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Notice Information

Notice Title

DoF - NICS Digital Asset Management System (DAMS)

Notice Description

Provision of a Digital Asset management System with multiple tenancies for NICS Departments and Agencies

Lot Information

Lot 1

Provision of a Digital Asset management System with multiple tenancies for NICS Departments and Agencies. Additional information: To provision a single DAM solution that will improve the Client's ability to securely store, share, organise,delete and retrieve digital assets in a central location for the NICS. To support compliance in meeting their governance and legislative obligations, specifically those under UK General Data Protection Regulation GDPR, Data Protection Act 2018 DPA, NICS Records Management Policy and copyright amongst others. Flexibility/Scalability: To establish a single, flexible and scalable solution with an external DAMS Supplier to meet the different needs of business areas across the NICS while maintaining effective performance following increase in usage and growing or changing user demands. Usage will fluctuate over the course of the contract. Future Development and Enhancement: To provide a solution that will enable the inclusion of advanced DAM capabilities across the NICS estate in the future as new DAM and record management capabilities become available.

Options: The initial contract period is for 48 months. There are two options to extend of 24 months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03091e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000646-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£7,000,000 £1M-£10M

Notice Dates

Publication Date
10 Jan 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Department of Finance Northern Ireland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 4RA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

INNAXYS LTD

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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