Award

UKRI - DDaT21497 - Workspace Booking System

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 3 releases in its history.

Award

28 Oct 2022 at 12:01

TenderUpdate

13 Jan 2022 at 17:28

Tender

12 Jan 2022 at 17:14

Summary of the contracting process

The UK Research and Innovation (UKRI) has awarded the contract for the Workspace Booking System (tender ID: DDaT21497) to SpaceIQ, LLC. This procurement falls under the services category and relates to IT services for consulting, software development, and Internet support. The contract is valued at GBP 166,424 and was signed on 8th July 2022. The procurement stage was cancelled, and the buying organisation, UK SHARED BUSINESS SERVICES LIMITED, acted as the buyer for this process, which was conducted as an open procedure under the Government Procurement Agreement (GPA).

This tender for the Workspace Booking System presents an opportunity for businesses in the IT services sector to compete for a contract aimed at developing a user-friendly system to support hybrid working environments. The contract has a duration of 3 years with potential extensions. Businesses providing software development and consulting services are well-suited to engage in this procurement process, which focuses on implementing solutions for UKRI's workspace reconfiguration needs, fostering hybrid working arrangements, and enhancing user productivity within the organisation.

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Notice Title

UKRI - DDaT21497 - Workspace Booking System

Notice Description

Workspace Booking System

Lot Information

Lot 1

Workspace Booking System The application is required in order to replace the existing system which no longer meets the needs for hybrid working in the context of dynamic teams and changing physical environment (office space reconfiguration). The system needs to be intuitive from a user's perspective, available via a responsive web application and a mobile app, configurable and meeting the organisation's Future of Work requirements - This is referring to our requirement to restructure how UKRI workspace is laid out, this may mean moving desks around, changing the use of space etc. The solution needs to be adaptable to allow us to update to reflect these changes. Key tenets of the Future of Work are: * We will have to commute to work less often, saving us money and cutting our carbon footprint (CO2 emissions), thus supporting our UKRI environmental sustainability strategy * We will be more motivated, healthier and better connected - because of the greater flexibility of hybrid working that makes it easier to achieve a good work-life balance * We will be able to use the appeal of hybrid working to attract the most talented people with fewer location restraints and from more diverse backgrounds * We will be able to be more productive and perform better as individuals and as an organisation, with the increased job satisfaction that comes from that Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This Contract will be for 3 years with the potential for +1 +1 years optional extensions. The Contract will start on 23rd March 2022 and the end of the Contract will be 22nd March 2025 should both the options to extend be utilised the Contract will end on the 22nd March 2027. How to Apply: UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this

Renewal: The Contract will start on 23rd March 2022 and the end of the Contract will be 22nd March 2025 should both the options to extend be utilised the Contract will end on the 22nd March 2027.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-030a38
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030508-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£166,424 £100K-£500K

Notice Dates

Publication Date
28 Oct 20223 years ago
Submission Deadline
16 Feb 2022Expired
Future Notice Date
Not specified
Award Date
7 Jul 20223 years ago
Contract Period
23 Mar 2022 - 22 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Additional Buyers

UK RESEARCH AND INNOVATION

Contact Name
Not specified
Contact Email
ddatprocurement@uksbs.co.uk
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Post Town
Swindon
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified

Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

SPACEIQ

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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