Notice Information
Notice Title
Shared bike rental and associated micromobility schemes Framework Agreement - Solent Region
Notice Description
Portsmouth City Council ('the council') on behalf of Solent Transport, has established a multi-supplier, multi-Lot Framework Agreement for the provision of shared bike rental schemes in the Solent Transport area. The award of the framework agreement is 1st July 2022 for a 4 year period. The Framework Agreement is made up of 2 Lots; * Lot 1 - Central Southern England - Consisting of 4 suppliers * Lot 2 - Isle of Wight - Consisting of 2 suppliers Bike share rental schemes are planned for Portsmouth, Southampton and the Isle of Wight. Contracts for delivery of these schemes have been awarded in parallel with the establishment of the framework. The highest ranked tenderer on Lot 1, Beryl, was awarded separate contracts by Portsmouth and Southampton City Councils. The highest ranked tenderer on Lot 2, Beryl, was awarded a contract by Isle of Wight Council. Solent Transport is a partnership of the four Local Transport Authorities in the Solent Region (the council, Southampton City Council, Hampshire County Council and Isle of Wight Council). Solent Transport successfully bid for funding from the Department for Transport to establish a Future Transport Zone (FTZ). The FTZ bid included PS2million that could be allocated to launch bike share schemes. This funding is forecast to be split as follows: * Portsmouth and Southampton: PS1.6 million - PS1.8million * Isle of Wight: PS200,000 - PS400,000 The scope of this framework includes, but is not limited to: * Complete shared bike rental scheme services, supplies and any necessary works required during installation. This includes for all types of bike, including but not limited to manual, electric, cargo, adapted bikes and tricycles. * Shared e-scooter rental scheme services, supplies and any necessary works required during installation. * Any additional shared rental micro mobility services, for example e-mopeds, that are offered by appointed framework suppliers at award and/or over the duration of the framework agreement. * Bike and associated micro-mobility pool schemes. The maximum value of the framework is estimated to be PS200million. This is a potential maximum total consideration that includes all potential turnover generated by the suppliers. It allows sufficient capacity in the event that further schemes are launched via the agreement and allows for all potential extension and variation options to be taken up. Further information is included under Section VI.3. The council established the framework agreement in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015).
Lot Information
Lot 1 - Central Southern England
The council, on behalf of Solent Transport, sought responses from tenderers who could provide turnkey shared bike rental schemes. The aim of Solent Transport's bike share schemes are to: * Encourage more people to cycle by improving access to bikes * Provide an alternative to short distance car travel * Promote multimodal travel * Encourage more people to get their own bike/e-bike after trying one via the share scheme Therefore, tenderers were required to provide: * A fleet of bikes and/or e-bikes to be part of a shared rental scheme for use by the public * A suitable, secure parking solution to ensure the city streetscape can remain clutter-free. * A solution that enables users to hire bikes, including payment as well as the ability to integrate into Solent Transport's Mobility as a Service platform. * Strategies and technology to combat vandalism and theft measures, inappropriate use and parking etc. * Servicing, maintenance and re-distribution of bikes to ensure the fleet is kept in safe working order and are available for users when and where they are needed. * Implementation and installation of the scheme as well as removal of the scheme at the end of the contract. * Launch and ongoing marketing services to promote the scheme and to assist Solent Transport encourage modal shift. * Management of the scheme including provision of customer support etc. * Data in respect of the usage of the scheme via data sharing between the relevant local authorities and Solent Transport. * Maintain a standard of service throughout the contract period that is in accordance with the agreed Key Performance Indicators and Service Level Agreements. A full specification was provided within the tender document set. Suppliers appointed onto Lot 1 of the framework in ranked order are: - Smidsy Limited (T/A Beryl) - Tier Operations Limited - Voi Technology UK Ltd - Hourbike with Smoove The highest ranked tenderer of this Lot, Beryl, was offered separate contracts by Portsmouth and Southampton City Councils to establish bike share schemes in the corresponding cities. Additional information: Contracting authorities will have the following call-off mechanisms available to them from this framework: * Direct award on a ranked basis - call-off contracts may be awarded to the highest ranked supplier. Where the highest ranked does not have the capacity to accept the award or where performance issues have resulted in legal sanctions, or suspension from the framework, the contracting authority may approach the second ranked supplier and so forth. Given Solent Transport's current aim to establish a region wide bike share scheme, it is envisaged that the direct award mechanism will be the most heavily used, particularly where additional schemes go live in the Solent Region. * Mini-competition - in the event that a contracting authority seeks to test the market, they may run a mini-competition between all suppliers on the relevant Lot. Mini-competitions will set their own quality and cost weightings in accordance with their individual requirements.
Options: As bike share schemes let via the Framework Agreement develop and succeed, it is envisaged that individual call-off contracts may be extended in duration and/or varied in scope to adapt to the changing nature of the schemes. The nature and type of extensions and variations envisaged are as follows: * Duration - call-off contracts let from this agreement may be extended, in increments to be agreed to a maximum total term of 10 years. Where the total term exceeds 5 years, this will be agreed at the discretion of the contracting authority, taking into consideration the requirement within the Concession Contracts Regulations 2016 that the maximum length of a contract shall not exceed the time that a supplier could reasonably be expected to recoup the investments made in operating the services, together with a return on invested capital. Any extension decision will be based on the open book information provided in respect of generated revenue and associated costs, including those associated with the buy-back of any assets. * Volume - where schemes are successful, the volume of bicycles/micromobility vehicles and associated docks and parking hubs may be increased. The call-off contract may be varied to accommodate these additional volumes and the value of the call-off contract concerned may be modified accordingly. * Geography - the geographic operating area of a scheme let via a call-off contract may change or increase to accommodate new user groups or as a result of the scheme's success. While it is envisaged that the majority of geographic expansions will remain within the administrative boundary of the contracting authority which awarded the call-off contract, there may be instances where this expansion goes beyond this boundary. Examples include but are not limited to standalone schemes launched in a new area that another contracting authority has agreed to manage on a shared services basis, or an established scheme which is expanded into the administrative area of a neighbouring authority. As a result of any such geographic expansion or variation, the value of the call-off contract concerned may be modified accordingly. * Technical scope - this Framework Agreement allows for the purchase of additional micromobility services, including, for example e-scooters, on a purchase, rental or pooling option. In the event that a contracting authority wishes to purchase additional services, contracting authorities may choose to extend an existing call-off contract for bike share. As a result, the value of the call-off contract concerned may be modified.
Lot 2 - The Isle of WightThe council, on behalf of Solent Transport, sought responses from tenderers who could provide turnkey share bike rental schemes. The aim of Solent Transport's bike share schemes are to: * Encourage more people to cycle by improving access to bikes * Provide an alternative to short distance car travel * Promote multimodal travel * Encourage more people to get their own bike/e-bike after trying one via the share scheme Therefore, tenderers were required to provide: * A fleet of bikes and e-bikes to be part of a shared rental scheme for use by the public * A suitable, secure parking solution to ensure the city streetscape can remain clutter-free. * A solution that enables users to hire bikes, including payment as well as the ability to integrate into Solent Transport's Mobility as a Service platform. * Strategies and technology to combat vandalism and theft measures, inappropriate use and parking etc. * Servicing, maintenance and re-distribution of bikes to ensure the fleet is kept in safe working order and are available for users when and where they are needed. * Implementation and installation of the scheme as well as removal of the scheme at the end of the contract. * Launch and ongoing marketing services to promote the scheme and to assist Solent Transport encourage modal shift. * Management of the scheme including provision of customer support etc. * Data in respect of the usage of the scheme via data sharing between the relevant local authorities and Solent Transport. * Maintain a standard of service throughout the contract period that is in accordance with the agreed Key Performance Indicators and Service Level Agreements A full specification was provided within the tender document set. Suppliers appointed onto Lot 2 of the framework in ranked order are: - Smidsy Limited (T/A Beryl) - Hourbike with Smoove The highest ranked tenderer of this Lot, Beryl, was offered a contract by Isle of Wight Council to establish a bike share scheme. Additional information: Contracting authorities will have the following call-off mechanisms available to them: * Direct award on a ranked basis - call-off contracts may be awarded to the highest ranked supplier. Where the highest ranked does not have the capacity to accept the award or where performance issues have resulted in legal sanctions, or suspension from the framework, the contracting authority may approach the second ranked supplier and so forth. Given Solent Transport's current aim to establish a region wide bike share scheme, it is envisaged that the direct award mechanism will be the most heavily used, particularly where additional schemes go live in the Solent Region. * Mini-competition - in the event that a contracting authority seeks to test the market, they may run a mini-competition between all suppliers on the relevant Lot. Mini-competitions will set their own quality and cost weightings in accordance with their individual requirements.
Options: As bike share schemes let via the Framework Agreement develop and succeed, it is envisaged that individual call-off contracts may be extended in duration and/or varied in scope to adapt to the changing nature of the schemes. The nature and type of extensions and variations envisaged are as follows: * Duration - call-off contracts let from this agreement may be extended, in increments to be agreed to a maximum total term of 10 years. Where the total term exceeds 5 years, this will be agreed at the discretion of the contracting authority, taking into consideration the requirement within the Concession Contracts Regulations 2016 that the maximum length of a contract shall not exceed the time that a supplier could reasonably be expected to recoup the investments made in operating the services, together with a return on invested capital. Any extension decision will be based on the open book information provided in respect of generated revenue and associated costs, including those associated with the buy-back of any assets. * Volume - where schemes are successful, the volume of bicycles/micromobility vehicles and associated docks and parking hubs may be increased. The call-off contract may be varied to accommodate these additional volumes and the value of the call-off contract concerned may be modified accordingly. * Geography - the geographic operating area of a scheme let via a call-off contract may change or increase to accommodate new user groups or as a result of the scheme's success. While it is envisaged that the majority of geographic expansions will remain within the administrative boundary of the contracting authority which awarded the call-off contract, there may be instances where this expansion goes beyond this boundary. Examples include but are not limited to standalone schemes launched in a new area that another contracting authority has agreed to manage on a shared services basis, or an established scheme which is expanded into the administrative area of a neighbouring authority. As a result of any such geographic expansion or variation, the value of the call-off contract concerned may be modified accordingly. * Technical scope - this Framework Agreement allows for the purchase of additional micromobility services, including, for example e-scooters, on a purchase, rental or pooling option. In the event that a contracting authority wishes to purchase additional services, contracting authorities may choose to extend an existing call-off contract for bike share. As a result, the value of the call-off contract concerned may be modified.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03144a
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/032133-2023
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
34 - Transport equipment and auxiliary products to transportation
50 - Repair and maintenance services
60 - Transport services (excl. Waste transport)
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
34430000 - Bicycles
50100000 - Repair, maintenance and associated services of vehicles and related equipment
60100000 - Road transport services
72260000 - Software-related services
Notice Value(s)
- Tender Value
- £200,000,000 £100M-£1B
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £2,200,000 £1M-£10M
Notice Dates
- Publication Date
- 31 Oct 20232 years ago
- Submission Deadline
- 11 Mar 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 1 Jul 20224 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Portsmouth City Council
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- PORTSMOUTH
- Postcode
- PO1 2AL
- Postcode Area
- Portsmouth
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ31 Portsmouth
- Delivery Location
- TLJ25 West Surrey, TLJ26 East Surrey, TLJ27 West Sussex (South West), TLJ28 West Sussex (North East), TLJ31 Portsmouth, TLJ32 Southampton, TLJ34 Isle of Wight, TLJ35 South Hampshire, TLJ36 Central Hampshire, TLJ37 North Hampshire
-
- Local Authority
- Portsmouth
- Electoral Ward
- Charles Dickens
- Westminster Constituency
- Portsmouth South
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.