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Grounds Maintenance & waste removal service

Newbury Town Council

This public procurement record has 1 release in its history.

Planning

14 Feb 2022 at 10:14

Planning Notice
Summary of the contracting process

The Newbury Town Council is currently seeking tenders for a comprehensive Grounds Maintenance and Waste Removal Service across the Parish of Newbury, with a total contract value of £1,250,000. This procurement falls within the industry category of agricultural, forestry, and horticultural services. The contract spans a period of three years, commencing from 7 January 2023 to 30 March 2026, with an option for a two-year extension. Key dates include the tender submission deadline on 14 March 2022, and the award period set to start on 25 April 2022. The procurement process is being conducted through a selective method with competitive negotiations, allowing for various lots based on specific services including grass cutting, waste management, gardening, and playground inspections.

This tender provides excellent opportunities for businesses involved in landscaping, waste management, and environmental services to grow and expand their portfolio. Companies that can demonstrate expertise in grounds maintenance, ecological sustainability, and asset management will be particularly well-suited to compete. The Newbury Town Council emphasizes value for money, encouraging bidders to present competitive pricing and innovative solutions that align with the council's climate change agenda. Additionally, those with a proven record in public contracts will find this an advantageous opportunity to showcase their capabilities and establish a long-term partnership with the council.

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Notice Information

Notice Title

Grounds Maintenance & waste removal service

Notice Description

Grounds Maintenance & Landscape services to the Council's 3 Parks, 6 Allotments, 2 Cemeteries, 15 Play areas and various other land holding in the Parish of Newbury to include grass cutting, hedging, floral management, waste collection and ancillary works associated with the managed of open spaces, play grounds and ancillary land areas owned or managed by the Town Council. It is intended this be a 3 year Agreement with an option to extend by a further 2 years by agreement

Lot Information

Grass Cutting

To regularly cut remove and manage grass areas within the Civic Parish as set out in the Tender documents

Options: The Council is open to consider alternative options to those set in the Tender document where these present added value of additional value savings.

Renewal: Additional 2 years subject to performance & negotiation

Waste collection & removal with other asset services

Regular collection of waste from Councils bins, general waste, segregated waste and dog waste to Tender document cycle including 7 days a week, 364 days a year. Waste removal, general waste management in Parks Recreation grounds & open spaces, removal, disposal & recording of volume with regular reporting on recycling volumes to meet Councils Climate Change Agenda. Management of the Council Benches, Salt bins , signs and other "loose" assets including regular maintenance, cleaning graffiti, clean Tennis Court's, the Splash park, Allotment & other Notice Board's,

Renewal: Additional 2 years subject to performance and price negotiation.

Gardening Services

To manage the Landscape areas set out in the Tender document to keep these in top condition, winter / summer bedding, rose beds, Wildflower areas, weeding, edging and all other routines as set out in the Tender documents. The Council has 2 main event, Newbury & Regional entry in Britain in Bloom to which these areas make a significant contribution

Renewal: Subject to performance and negociation

Playground inspections

To visually inspect all the Council play equipment on a weekly rotation basis, to note any defect against the RoSPA approved safety standard, submit that defect report to the Contract Supervisor within 4 hours of discovery with photographic evidence of the issue, to make temporarily safe where the defect is high risk. To sweep the play areas clean, remove & bin rubbish, glass & other materials, Report outcomes as a result of ASB / substance misuse for recoding purposes. Sandpit & play bark management Carry out / assist in minor maintenance where directed (labour). Additional information: The person inspecting must have the basic RoSPA approved qualification of the inspection of Play equipment & skate parks. The Council carries out the Annual Independent Safety inspection upon which these weekly inspections are based. The Tenderer will have access to these Annual Reports for reference.

Shaw Road Cemetery & other assets, cleaning & other works

Grass cutting to Shaw Cemetery sites access pathways, opening / closing gates at Newtown Rd Cemetery ( 7 days a week) managing / cleaning 2 Chapels and other ancillary management works as set out in the Tender. Managing internal hedges & creeper growth within the Cemeteries Managing the Cemetery on full time 5 days a week basis for the Council, assisting Funeral Directors, keeping site safe maintained, pristine condition, digging for Cremated Remains and other assistive services on site. Managing CWG & other Public memorials in both Cemeteries, keeping these graves clean tidy & accessible at all times Daily communication with Council Team. Additional information: This will require a min on one full time Member of staff dedicated to the Cemetery works. There is a possibility that the existing Contract may trigger a TUPE situation. There is a small Cemetery Office which will be provided on an Agreement with a nominal rent of PS1 per annum for the Staff to use for providing this Service. All outgoing will be the Tenders responsibility.

Renewal: Subject to performance & negociation

Floral displays

Making, delivering, fixing & watering of hanging baskets - 188 summer / 87 winter plus 10 troughs Providing summer & winter bedding plants to NTC on all Beds, Victoria Park, St Johns Corner, Andover Road, Greenham House Gardens and others to agreed colour scheme to all beds. Progressive 20% change annually from bedding to perennials (planting by others Lot 3)

Renewal: Subject to satisfactory performance & price negotiation a 2 year extension may be considered

Sports Pitches

Setting up & marking out of sports pitches (football) Cleaning & maintain Changing Rooms during Season, notify defects Meter readings - Monthly water & 3 monthly Electric reading non-Town Hall meters Cleaning, checking & notifying defects on post nets & sockets & other spots equipment Open & closing Changing Rooms on match days Legionella management of water Marking out Summer Rounders pitch (City Rec) supply.

Renewal: Subject to performance & price negotiation

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0316a4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004105-2022
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

43 - Machinery for mining, quarrying, construction equipment

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

03000000 - Agricultural, farming, fishing, forestry and related products

03120000 - Horticultural and nursery products

43325000 - Park and playground equipment

71421000 - Landscape gardening services

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

77313000 - Parks maintenance services

77314100 - Grassing services

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,232,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Feb 20224 years ago
Submission Deadline
14 Mar 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Jan 2023 - 28 Mar 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newbury Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWBURY
Postcode
RG14 5AA
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Local Authority
West Berkshire
Electoral Ward
Newbury Central
Westminster Constituency
Newbury

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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