Grounds Maintenance & waste removal service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0316a4-2022-02-14T10:14:07Z",
    "date": "2022-02-14T10:14:07Z",
    "ocid": "ocds-h6vhtk-0316a4",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-0316a4",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Grounds Maintenance & waste removal service",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77000000",
            "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services"
        },
        "mainProcurementCategory": "services",
        "description": "Grounds Maintenance & Landscape services to the Council's 3 Parks, 6 Allotments, 2 Cemeteries, 15 Play areas and various other land holding in the Parish of Newbury to include grass cutting, hedging, floral management, waste collection and ancillary works associated with the managed of open spaces, play grounds and ancillary land areas owned or managed by the Town Council. It is intended this be a 3 year Agreement with an option to extend by a further 2 years by agreement",
        "value": {
            "amount": 1250000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 5,
            "awardCriteriaDetails": "The Tender will be for individual lots which should be proceed as such. The Council will consider additional bids for Value for Money saving by awarding more than one lot to a single Bidder with a price reduction in doing so. Evaluation of Value for money saving by economy of scale will be set out in the Tender documents"
        },
        "lots": [
            {
                "id": "1",
                "title": "Grass Cutting",
                "description": "To regularly cut remove and manage grass areas within the Civic Parish as set out in the Tender documents",
                "value": {
                    "amount": 555000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-01-07T00:00:00Z",
                    "endDate": "2026-03-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Additional 2 years subject to performance & negotiation"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council is open to consider alternative options to those set in the Tender document where these present added value of additional value savings."
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Waste collection & removal with other asset services",
                "description": "Regular collection of waste from Councils bins, general waste, segregated waste and dog waste to Tender document cycle including 7 days a week, 364 days a year. Waste removal, general waste management in Parks Recreation grounds & open spaces, removal, disposal & recording of volume with regular reporting on recycling volumes to meet Councils Climate Change Agenda. Management of the Council Benches, Salt bins , signs and other \"loose\" assets including regular maintenance, cleaning graffiti, clean Tennis Court's, the Splash park, Allotment & other Notice Board's,",
                "value": {
                    "amount": 165000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-01-07T00:00:00Z",
                    "endDate": "2026-03-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Additional 2 years subject to performance and price negotiation."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Gardening Services",
                "description": "To manage the Landscape areas set out in the Tender document to keep these in top condition, winter / summer bedding, rose beds, Wildflower areas, weeding, edging and all other routines as set out in the Tender documents. The Council has 2 main event, Newbury & Regional entry in Britain in Bloom to which these areas make a significant contribution",
                "value": {
                    "amount": 145000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-01-07T00:00:00Z",
                    "endDate": "2026-03-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to performance and negociation"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "status": "active"
            },
            {
                "id": "4",
                "title": "Playground inspections",
                "description": "To visually inspect all the Council play equipment on a weekly rotation basis, to note any defect against the RoSPA approved safety standard, submit that defect report to the Contract Supervisor within 4 hours of discovery with photographic evidence of the issue, to make temporarily safe where the defect is high risk. To sweep the play areas clean, remove & bin rubbish, glass & other materials, Report outcomes as a result of ASB / substance misuse for recoding purposes. Sandpit & play bark management Carry out / assist in minor maintenance where directed (labour). Additional information: The person inspecting must have the basic RoSPA approved qualification of the inspection of Play equipment & skate parks. The Council carries out the Annual Independent Safety inspection upon which these weekly inspections are based. The Tenderer will have access to these Annual Reports for reference.",
                "value": {
                    "amount": 65000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-01-07T00:00:00Z",
                    "endDate": "2026-03-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "status": "active"
            },
            {
                "id": "5",
                "title": "Shaw Road Cemetery & other assets, cleaning & other works",
                "description": "Grass cutting to Shaw Cemetery sites access pathways, opening / closing gates at Newtown Rd Cemetery ( 7 days a week) managing / cleaning 2 Chapels and other ancillary management works as set out in the Tender. Managing internal hedges & creeper growth within the Cemeteries Managing the Cemetery on full time 5 days a week basis for the Council, assisting Funeral Directors, keeping site safe maintained, pristine condition, digging for Cremated Remains and other assistive services on site. Managing CWG & other Public memorials in both Cemeteries, keeping these graves clean tidy & accessible at all times Daily communication with Council Team. Additional information: This will require a min on one full time Member of staff dedicated to the Cemetery works. There is a possibility that the existing Contract may trigger a TUPE situation. There is a small Cemetery Office which will be provided on an Agreement with a nominal rent of PS1 per annum for the Staff to use for providing this Service. All outgoing will be the Tenders responsibility.",
                "value": {
                    "amount": 203000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-01-07T00:00:00Z",
                    "endDate": "2026-03-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to performance & negociation"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "status": "active"
            },
            {
                "id": "6",
                "title": "Floral displays",
                "description": "Making, delivering, fixing & watering of hanging baskets - 188 summer / 87 winter plus 10 troughs Providing summer & winter bedding plants to NTC on all Beds, Victoria Park, St Johns Corner, Andover Road, Greenham House Gardens and others to agreed colour scheme to all beds. Progressive 20% change annually from bedding to perennials (planting by others Lot 3)",
                "value": {
                    "amount": 73000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-01-07T00:00:00Z",
                    "endDate": "2026-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to satisfactory performance & price negotiation a 2 year extension may be considered"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "status": "active"
            },
            {
                "id": "7",
                "title": "Sports Pitches",
                "description": "Setting up & marking out of sports pitches (football) Cleaning & maintain Changing Rooms during Season, notify defects Meter readings - Monthly water & 3 monthly Electric reading non-Town Hall meters Cleaning, checking & notifying defects on post nets & sockets & other spots equipment Open & closing Changing Rooms on match days Legionella management of water Marking out Summer Rounders pitch (City Rec) supply.",
                "value": {
                    "amount": 26000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-01-07T00:00:00Z",
                    "endDate": "2026-03-28T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to performance & price negotiation"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314100",
                        "description": "Grassing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1"
                    }
                ],
                "deliveryLocation": {
                    "description": "Grass cutting to Parks, Recreation areas, other Green open spaces requiring machinery. Wild Flower meadow cut & drag, Allotment path mowing, hedging, 2 sports fields grass management , leaf blowing & collection"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90500000",
                        "description": "Refuse and waste related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1"
                    }
                ],
                "deliveryLocation": {
                    "description": "To all of the Council sites across the Parish, circa 160 bins in total with daily, 3x weekly and weekly collections."
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Council has several priority landscape areas including Victoria Park, Greenham House Gardens, St Johns Corner and others which are high profile with flower beds and associated horticultural features Gardening service to include planting, weeding, edging, winter bench oiling on all beds boarders & shrub beds. Managing Green Flag & other award events alongside the Council's Team."
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "43325000",
                        "description": "Park and playground equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Council has 15 Play areas spread around the Parish & a Skate Park areas within Victoria Park"
                },
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77313000",
                        "description": "Parks maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1"
                    }
                ],
                "deliveryLocation": {
                    "description": "Managing Cemetery services for the Council on site, attending to Funerals arrangements, digging cremated remans and other assistive services on both Cemeteries. Provide front of house service for the Council at Shaw Cemetery - Site office & storage made available by Council for Staff use."
                },
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03120000",
                        "description": "Horticultural and nursery products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1"
                    }
                ],
                "deliveryLocation": {
                    "description": "All Bedding areas & around Civic Parish"
                },
                "relatedLot": "6"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03000000",
                        "description": "Agricultural, farming, fishing, forestry and related products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1"
                    }
                ],
                "deliveryLocation": {
                    "description": "City & Wash Common Recreation Grounds"
                },
                "relatedLot": "7"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Tenderers will be required to submit evidence of an appropriate Trade affiliation, BALI or similar, will be required to hold the appropriate Licences and Qualificators to carry out the works designated. Public liability and other indemnity Insurances for Public Sector employment will be required Contractors must be able to show competence and good workmanship / outcomes on similar contacts locally details of which should be submitted with appropriate references. All reference submitted must be current and the Council reserves the right to visit existing Contracts and speak with the Supervising Officer about performance management and other matters",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "All Conditions are set out in the Contract Documents, evidence of capability, capacity and past performance are essential. The Council is looking for added value above managing & preforming the required outputs for this Contract. Particular emphasis on the Council Climate Change & Environments policies will taken into account. The Bidder must demonstrate how these will be integrated into the delivery f this Contract. The Council will expect the Bidder to come forward with a robust method on recording managing & accounting for the works being scheduled carried out and approved be this electronic (preferred) or manual to give the Council confidence that works are completed as desired. Regular Audit will be required & carried out with the Council staff."
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "tenderPeriod": {
            "endDate": "2022-03-14T16:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2022-04-25T00:00:00+01:00"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-44031",
            "name": "Newbury Town Council",
            "identifier": {
                "legalName": "Newbury Town Council"
            },
            "address": {
                "streetAddress": "The Old Town Hall, Market Place",
                "locality": "NEWBURY",
                "region": "UKJ11",
                "postalCode": "RG145AA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "David Ingram",
                "telephone": "+44 163435486",
                "email": "david.ingram@newbury.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.newbury.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-41947",
            "name": "Newbury Town Council",
            "identifier": {
                "legalName": "Newbury Town Council"
            },
            "address": {
                "streetAddress": "Old Town Hall",
                "locality": "Newbury",
                "postalCode": "RG14 5AA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 163535486",
                "email": "hugh.peackocke@newbury.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-44031",
        "name": "Newbury Town Council"
    },
    "language": "en"
}