Notice Information
Notice Title
Procurement of Enterprise Resource Planning (ERP) Solution
Notice Description
The Authority is looking to procure an Enterprise Resource Planning (ERP) solution. The current ERP is used by staff and managers across all areas of the Authority to pay invoices, raise debts, procure supplies, and manage staff. In addition, there are over 40 links with other internal and external systems which involve inbound and outbound data including benefits payments, foster carer payments and Housing rents.
Lot Information
Lot 1
The Authority is looking to procure an Enterprise Resource Planning (ERP) solution. The current ERP is used by staff and managers across all areas of the Authority to pay invoices, raise debts, procure supplies, and manage staff. In addition, there are over 40 links with other internal and external systems which involve inbound and outbound data including benefits payments, foster carer payments and Housing rents. The ERP solution will need to facilitate the complex data flows to maintain business continuity. Services that required are Finance (Accounts Payable, Accounts Receivable, General Ledger, Cash Management and Budgeting), Payroll, Human Resources, eProcurement and Contracts, Recruitment and Training and Development. In addition to the system implementation and ongoing support, it will be necessary for the Supplier to help the Authority review, change and embed new working practices and processes that take full advantage of the new opportunities that a new modern system will provide. e.g., automated workflows, access via mobile devices or chat-bots for HR advice etc. System functionality will include, but is not limited to: * Disaster recovery process * User Access controls * GDPR compliant * Locally configurable * Software as a Service (SaaS) * Managed Service * Support/ticket process * Regular upgrades * Statutory upgrades * Security patching * Future Developments * Project management * Technical implementation/Config * Testing * Data migration * Process Change and redesign * Change and adoption management * System user guides * Documentation * Stationery (cheques, statements, invoices, POs, payslips etc) * General Ledger (GL), * Creditors (AP), * Debtors Management (AR) * Sundry Debt Invoicing * Enterprise Cash Receipting * Cash Management (CM) * Revenue budget monitoring * Capital budget monitoring * Grant & Ringfenced (HRA/DSG etc) Budget monitoring * Forecasting * Forecast / scenario (including payroll) modelling * Multi legal Entities (HCC, HCAL, KWL) * Self-service reporting * Project Budgeting/Costing and people management * Fixed Asset Register * Asset Management accounting * Mobile access/apps * Capital / Ringfenced (HRA/DSG) financial capability * Pay modelling aligned with Organisation Structures in HR/payroll * Budget setting/modelling * Chart of Accounts review * Automated bank reconciliations (income & expenditure) * Process re-engineering * RO/RA completion * Review of current excel/manual systems onto the new system * Performance planning * Talent management * Payroll * 3rd party deductions * BACS Bureau 3rd part payments (academies x XX) * Pensions * Online learning platform * Learning and development * Appraisals/Performance Management * Employee Relations * Document Management personal files * Manager/employee Self Service * Recruitment & Onboarding * Joiners, leavers and movers * Time and attendance * Expenses * Catalogue Inventory * Contract Management * Sourcing/Quotes * Supplier performance * Self-service requisition's * PO approval workflow * Procurement policy management/enforcement * 3-way matching and reconciliation to AP * e-procurement * Business Analytics * Statutory reporting * Standard monthly reports * Year End processes * Trend analysis * Dynamic graphical dashboards * Financial planning and modelling (what if) Additional information: This is a staged procurement process. Organisations responding to the Call for Competition will be invited to submit a Supplier Selection Questionnaire (SSQ). Thereafter, a maximum of 6 suppliers will be invited to submit a tender (ITT Stage). The Authority may then either select a preferred bidder or alternatively enter into negotiation with one or more Suppliers who have submitted an ITT.
Renewal: The Authority, at its discretion, may implement two additional extension periods of 24 months. Maximum contract length therefore could be 120 + 24 + 24 = 168 months i.e. 14 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0319ed
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/031896-2022
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Selective
- Procurement Method Details
- Competitive procedure with negotiation
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48451000 - Enterprise resource planning software package
72212451 - Enterprise resource planning software development services
Notice Value(s)
- Tender Value
- £6,000,000 £1M-£10M
- Lots Value
- £6,000,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 10 Nov 20223 years ago
- Submission Deadline
- 31 Mar 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HULL CITY COUNCIL
- Contact Name
- Paul Robinson (PROCUREMENT)
- Contact Email
- paul.robinson2@hullcc.gov.uk
- Contact Phone
- +44 1482612769
Buyer Location
- Locality
- HULL
- Postcode
- HU1 2AA
- Post Town
- Hull
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE1 East Yorkshire and Northern Lincolnshire
- Small Region (ITL 3)
- TLE11 Kingston upon Hull, City of
- Delivery Location
- TLE11 Kingston upon Hull, City of
-
- Local Authority
- Kingston upon Hull, City of
- Electoral Ward
- St Andrew's & Docklands
- Westminster Constituency
- Kingston upon Hull West and Haltemprice
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0319ed-2022-11-10T16:22:19Z",
"date": "2022-11-10T16:22:19Z",
"ocid": "ocds-h6vhtk-0319ed",
"description": "The Authority is looking for expressions of interest from Suppliers who currently provide an Enterprise Resource Planning (ERP) solution(s) similar to that required by the Authority and that is provided to Local Authorities of a similar size and scale to this Authority. The Authority will not consider Suppliers who are looking to develop a solution that is not already demonstrably in use with another Local Authority.",
"initiationType": "tender",
"tender": {
"id": "ERP 22-23",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Procurement of Enterprise Resource Planning (ERP) Solution",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "48451000",
"description": "Enterprise resource planning software package"
},
"mainProcurementCategory": "goods",
"description": "The Authority is looking to procure an Enterprise Resource Planning (ERP) solution. The current ERP is used by staff and managers across all areas of the Authority to pay invoices, raise debts, procure supplies, and manage staff. In addition, there are over 40 links with other internal and external systems which involve inbound and outbound data including benefits payments, foster carer payments and Housing rents.",
"value": {
"amount": 6000000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "The Authority is looking to procure an Enterprise Resource Planning (ERP) solution. The current ERP is used by staff and managers across all areas of the Authority to pay invoices, raise debts, procure supplies, and manage staff. In addition, there are over 40 links with other internal and external systems which involve inbound and outbound data including benefits payments, foster carer payments and Housing rents. The ERP solution will need to facilitate the complex data flows to maintain business continuity. Services that required are Finance (Accounts Payable, Accounts Receivable, General Ledger, Cash Management and Budgeting), Payroll, Human Resources, eProcurement and Contracts, Recruitment and Training and Development. In addition to the system implementation and ongoing support, it will be necessary for the Supplier to help the Authority review, change and embed new working practices and processes that take full advantage of the new opportunities that a new modern system will provide. e.g., automated workflows, access via mobile devices or chat-bots for HR advice etc. System functionality will include, but is not limited to: * Disaster recovery process * User Access controls * GDPR compliant * Locally configurable * Software as a Service (SaaS) * Managed Service * Support/ticket process * Regular upgrades * Statutory upgrades * Security patching * Future Developments * Project management * Technical implementation/Config * Testing * Data migration * Process Change and redesign * Change and adoption management * System user guides * Documentation * Stationery (cheques, statements, invoices, POs, payslips etc) * General Ledger (GL), * Creditors (AP), * Debtors Management (AR) * Sundry Debt Invoicing * Enterprise Cash Receipting * Cash Management (CM) * Revenue budget monitoring * Capital budget monitoring * Grant & Ringfenced (HRA/DSG etc) Budget monitoring * Forecasting * Forecast / scenario (including payroll) modelling * Multi legal Entities (HCC, HCAL, KWL) * Self-service reporting * Project Budgeting/Costing and people management * Fixed Asset Register * Asset Management accounting * Mobile access/apps * Capital / Ringfenced (HRA/DSG) financial capability * Pay modelling aligned with Organisation Structures in HR/payroll * Budget setting/modelling * Chart of Accounts review * Automated bank reconciliations (income & expenditure) * Process re-engineering * RO/RA completion * Review of current excel/manual systems onto the new system * Performance planning * Talent management * Payroll * 3rd party deductions * BACS Bureau 3rd part payments (academies x XX) * Pensions * Online learning platform * Learning and development * Appraisals/Performance Management * Employee Relations * Document Management personal files * Manager/employee Self Service * Recruitment & Onboarding * Joiners, leavers and movers * Time and attendance * Expenses * Catalogue Inventory * Contract Management * Sourcing/Quotes * Supplier performance * Self-service requisition's * PO approval workflow * Procurement policy management/enforcement * 3-way matching and reconciliation to AP * e-procurement * Business Analytics * Statutory reporting * Standard monthly reports * Year End processes * Trend analysis * Dynamic graphical dashboards * Financial planning and modelling (what if) Additional information: This is a staged procurement process. Organisations responding to the Call for Competition will be invited to submit a Supplier Selection Questionnaire (SSQ). Thereafter, a maximum of 6 suppliers will be invited to submit a tender (ITT Stage). The Authority may then either select a preferred bidder or alternatively enter into negotiation with one or more Suppliers who have submitted an ITT.",
"value": {
"amount": 6000000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 3600
},
"hasRenewal": true,
"renewal": {
"description": "The Authority, at its discretion, may implement two additional extension periods of 24 months. Maximum contract length therefore could be 120 + 24 + 24 = 168 months i.e. 14 years."
},
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72212451",
"description": "Enterprise resource planning software development services"
}
],
"deliveryAddresses": [
{
"region": "UKE11"
}
],
"deliveryLocation": {
"description": "Kingston Upon Hull"
},
"relatedLot": "1"
}
],
"participationFees": [
{
"id": "1",
"type": [
"document"
]
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://uk.eu-supply.com/login.asp?B=YORTENDER",
"communication": {
"atypicalToolUrl": "https://uk.eu-supply.com/login.asp?B=YORTENDER"
},
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive procedure with negotiation",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2022-03-31T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
},
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"reviewDetails": "The deadline to respond to this Call For Competition PIN is 31st March 2022. Suppliers will be initially invited to complete a Supplier Selection Questionnaire which will be accessible via the YORtender e-procurement portal in due course.",
"amendments": [
{
"id": "1",
"description": "Please note that this PIN and call for competition is cancelled. The tender has been abandoned."
}
]
},
"parties": [
{
"id": "GB-FTS-44387",
"name": "Hull City Council",
"identifier": {
"legalName": "Hull City Council",
"id": "168524345"
},
"address": {
"streetAddress": "The Guildhall, Alfred Gelder Street",
"locality": "Hull",
"region": "UKE11",
"postalCode": "HU1 2AA",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Paul Robinson (PROCUREMENT)",
"telephone": "+44 1482612769",
"email": "paul.robinson2@hullcc.gov.uk",
"url": "https://uk.eu-supply.com/login.asp?B=YORTENDER"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.hull.gov.uk/",
"buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104102",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-44997",
"name": "The Monitoring Officer",
"identifier": {
"legalName": "The Monitoring Officer"
},
"address": {
"streetAddress": "Hull City Council, The Guildhall, Alfred Gelder Street,,",
"locality": "Hull",
"postalCode": "HU1 1AA",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1482300300"
},
"roles": [
"reviewBody"
],
"details": {
"url": "http://www.hull.gov.uk"
}
}
],
"buyer": {
"id": "GB-FTS-44387",
"name": "Hull City Council"
},
"language": "en"
}