Planning

Holiday Activity and Food Programme (HAF) 2022 - Pre-market engagement

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

24 Feb 2022 at 12:42

Planning Notice
Summary of the contracting process

Birmingham City Council is initiating a procurement process for the Holiday Activity and Food Programme (HAF) 2022, currently at the planning stage. This contract, with a total value of approximately £1,654,801, seeks qualified providers to develop, coordinate, and manage the HAF programme, aimed at supporting children and young people. The tender is divided into two lots, with specific requirements outlined for each. Submission will be electronic, and potential bidders should note that funding is secure only for the first year, with up to four possible extensions, contingent upon performance and funding availability. The deadline for further notices is set for 31 March 2022.

This tender presents significant opportunities for businesses in the catering and project management consultancy sectors, particularly those specialising in food services for children and community programs. Companies capable of demonstrating economies of scale for comprehensive programme management, as well as local food providers who can comply with food safety standards, would be well-suited to bid for either or both lots. Engaging in this contract could facilitate business growth through partnerships and fulfill a crucial community service role.

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Notice Information

Notice Title

Holiday Activity and Food Programme (HAF) 2022 - Pre-market engagement

Notice Description

Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements. The Council has split the management of this large-scale programme into the following two lots. The Council will be happy to award this contract to either two providers (one provider per lot) or one provider to deliver both lots, depending on the option that is Most Economically Advantageous for the council. Providers who wish to bid to manage the entire programme will need to demonstrate value for money/savings through economies of scale. It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1). Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance.

Lot Information

Overall Programme Management Partner (OPM)

Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements. Lot 1 is the Overall Programme Management Partner (OPM): This Organisation will have overall responsibility for the successful coordination and management of the programme delivery and standards. The OPM will be responsible for managing the Food Programme Manager - Lot 2 (OPM) The OPM will be responsible for commissioning services to ensure that the programme's sufficiency targets are met. They will work closely with the Council and the wider HAF partnership to shape the programme to meet the DfE and Council requirements and local needs. The details of these requirements are set out the corresponding service specification for Lot 1.

Options: It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1). Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance.

Programme Management of Food and Standards (FPM)

Programme Management of Food and Standards (FPM): The FPM will be responsible for the management of the supply of food on the HAF programme. They will be required to have the overview of the food provision and will ensure that all programme attendees receive at least one meal a day that meets food safety and School Food Standards. The FPM will be required to report to the OPM and establish the level and quality of provision available via the Activity Providers, in advance of every holiday period. The Provider will be required to commission local food provider(s), to supplement the food available via the Activity Providers, and logistically manage the distribution of the central food supply. Full details are in the attached specification.

Options: It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1). Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-031aaa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005134-2022
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55520000 - Catering services

72224000 - Project management consultancy services

79411000 - General management consultancy services

Notice Value(s)

Tender Value
£1,654,801 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 20223 years ago
Submission Deadline
Not specified
Future Notice Date
30 Mar 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Not specified
Contact Email
etendering@birmingham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 7WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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