KMCCW-016 The Supply and Delivery of Grocery Supplies

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-031b46-2022-07-29T10:27:06+01:00",
    "date": "2022-07-29T10:27:06+01:00",
    "ocid": "ocds-h6vhtk-031b46",
    "description": "Provided that the tender is submitted fully in accordance with the requirements set out within the Specification and the remaining sections of the procurement documents, the contract will be awarded on the basis of the Most Economically Advantageous Tender based on 40% quality, 10% Social Value and 50% Price. Further specifics on the above award criteria can be found in the procurement documentation that is available to access at https://yortender.eu-supply.com.",
    "initiationType": "tender",
    "tender": {
        "id": "KMCCW-016",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "KMCCW-016 The Supply and Delivery of Grocery Supplies",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "15890000",
            "description": "Miscellaneous food products and dried goods"
        },
        "mainProcurementCategory": "goods",
        "description": "Single source contract for the Supply and Delivery of Grocery Supplies to various locations and establishments throughout Kirklees. The anticipated commencement date for the Contract is 1 July 2022 The anticipated expiry date for the Contract is 30 June 2023, the Council may extend the contract by four (4) twelve month periods making the final expiry date 30 June 2027.",
        "value": {
            "amount": 790000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Single source contract for the Supply and Delivery of Grocery Supplies to various locations and establishments throughout Kirklees. The anticipated commencement date for the Contract is 1 July 2022 The anticipated expiry date for the Contract is 30 June 2023, the Council may extend the contract by four (4) twelve month periods making the final expiry date 30 June 2027. Additional information: This exercise is an open procedure in accordance with the requirements under Regulation 27 of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of procuring the Goods describe in the procurement documents which can be found at https://yortender.eu-supply.com",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "value": {
                    "amount": 790000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is anticipated that the contract will commence on 1 July 2022 and will be put in place for a period of two (2) years to 30 June 2024. The Council may extend the contract for three (3) further twelve (12) month periods to 30 June 2027"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39222000",
                        "description": "Catering supplies"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE44"
                    },
                    {
                        "region": "UKE44"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Council of the Borough of Kirklees, West Yorkshire, UK"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42681&B=UK",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the 'Regulations'),which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire ('SQ') within the Tenderers' Submission Document, which is available to download at: https://yortender.eu-supply.com or is available at the address set out in Sections I.1) and I.3) of this Notice above",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Selection criteria as stated in the procurement documents. See Section 4 of the SQ (available to download at https://yortender.eu-supply.com Economic operators must be able to submit either a copy of the audited accounts for the most recent two (2) years if requested. If it cannot, then it must provide either: a) a statement of the turnover, Profit and Loss Account/ Income Statement, Balance Sheet/Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation; b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or c) alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status). Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of a holding/parent company), and if so must provide confirmation of: a) the name of the organisation; b) the relationship to the economic operator completing the SQ; the organisation's company accounts (if available); and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere (e.g. from a bank) Insurance - See Section 8.1 of the SQ (available to download at: https://yortender.eu-supply.com Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the commencement date of the Contract, the levels of insurance cover indicated below: a) Employer's (Compulsory) Liability Insurance PS10,000,000 (in relation to any one claim or series of claims); b) Public Liability Insurance, including Product Liability Insurance PS10,000,000 (in relationt o any one claim or series of claims); and c) Product Liability Insurance PS10,000,000 (in relation to any one claim or series of claims). Minimum level(s) of standards possibly required Finance See Section 4 of the Selection Questionnaire (available to download at https://yortender.eu-supply.com The rationale applied will be economic operators being able to supply any one of the documents listed in Section 4.1 (a) to (c) in order to demonstrate financial standing as requested under Section 4 of the SQ. Failure by an economic operator to supply on request either a copy of the audited accounts for the most recent two (2) years or any one of the document listed in (a) - (c) in Section 4.1 of the SQ may also result in exclusion. Further, any answers which leads the contracting authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator's ability to properly perform the Contract) that it would be inappropriate to select the economic operator on this occasion may result in exclusion. In addition, if an economic operator indicates in Section 5 of the SQ that its parent or holding company is prepared to guarantee the performance of the economic operator's company, the information provided in response to Sections 5.1 to 5.3 will be used in the financial assessment of the economic operator. Insurance - See 8.1 of the SQ (available to download at: https://yortender.eu-supply.com Failure to indicate 'Yes' to any of the required insurances stated in Section 8.1 will result in exclusion.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Relevant experience Economic operators are asked to provide examples of relevant experience in accordance with the requirements set out within Section 6 of the SQ (available to download at: https://yortender.eu-supply.com Pass - The Candidate has provided EITHER: a) at least one example of a previous contract that meets the minimum requirements set out in Section 6, and demonstrates to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with this Contract; OR b) a satisfactory reason as to why the economic operator is unable to provide any examples of previous contracts that are relevant to the contracting authority's requirements under the Contract, and that meets the minimum requirements set out in Section 6.3 of the SQ. HOWEVER, economic operators are asked to note that: c) If economic operators need to use more than one example to demonstrate that they possess the relevant general technical expertise and professional experience, they may do d) The contracting authority reserves the right to confirm the accuracy of any information provided in response to Section 6 of the SQ with any named customer contact(s). Any replies from any named customer contact(s)which lead the contracting authority, acting reasonably, to doubt any significant representations made in the economic operator's responses to Section 6 may result in exclusion. Fail - The economic operator: a) has failed to provide any examples of any previous contracts in response to Section 6 of the SQ; AND b) has failed to provide a satisfactory reason as to why they were unable to provide any examples; c) the examples given in response to Section 6 of the SQ do not demonstrate to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted this Contract.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-03-28T13:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2022-03-28T13:00:00+01:00"
        },
        "bidOpening": {
            "date": "2022-03-28T13:00:00+01:00"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "Single source contract for the Supply and Delivery of Grocery Supplies to various locations and establishments throughout Kirklees. The anticipated commencement date for the Contract is 1 July 2022 The anticipated expiry date for the Contract is 30 June 2025, the Council may extend the contract by two (2) twelve month periods making the final expiry date 30 June 2027."
                        },
                        "newValue": {
                            "text": "Single source contract for the Supply and Delivery of Grocery Supplies to various locations and establishments throughout Kirklees. The anticipated commencement date for the Contract is 1 July 2022 The anticipated expiry date for the Contract is 30 June 2023, the Council may extend the contract by four (4) twelve month periods making the final expiry date 30 June 2027."
                        },
                        "where": {
                            "section": "ll",
                            "label": "ll.1.4"
                        }
                    },
                    {
                        "oldValue": {
                            "text": "Single source contract for the Supply and Delivery of Grocery Supplies to various locations and establishments throughout Kirklees. The anticipated commencement date for the Contract is 1 July 2022 The anticipated expiry date for the Contract is 30 June 2025, the Council may extend the contract by two (2) twelve month periods making the final expiry date 30 June 2027."
                        },
                        "newValue": {
                            "text": "Single source contract for the Supply and Delivery of Grocery Supplies to various locations and establishments throughout Kirklees. The anticipated commencement date for the Contract is 1 July 2022 The anticipated expiry date for the Contract is 30 June 2023, the Council may extend the contract by four (4) twelve month periods making the final expiry date 30 June 2027."
                        },
                        "where": {
                            "section": "ll",
                            "label": "ll.2.4"
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                    },
                    {
                        "oldValue": {
                            "text": "Duration in months: 60 This contract is subject to renewal: yes Description of renewals: It is anticipated that the contract will commence on 1 July 2022 and will be put in place for a period of two (2) years to 30 June 2024. The Council may extend the contract for three (3) further twelve (12) month periods to 30 June 2027"
                        },
                        "newValue": {
                            "text": "Duration in months: 60 This contract is subject to renewal: yes Description of renewals: It is anticipated that the contract will commence on 1 July 2022 and will be put in place for a period of one (1) year to 30 June 2023. The Council may extend the contract for four (4) further twelve (12) month periods to 30 June 2027"
                        },
                        "where": {
                            "section": "ll",
                            "label": "ll.2.7"
                        }
                    },
                    {
                        "oldValue": {
                            "text": "No"
                        },
                        "newValue": {
                            "text": "Yes - The option to extend the contract for four (4) further twelve (12) month periods to 30 June 2027."
                        },
                        "where": {
                            "section": "ll",
                            "label": "ll.2.11"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2022-03-28T13:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2022-04-20T13:00:00+01:00"
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                        "where": {
                            "section": "lV",
                            "label": "lV.2.2"
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                            "date": "2022-03-28T13:00:00+01:00"
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                            "date": "2022-04-20T13:00:00+01:00"
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                            "section": "lV",
                            "label": "lV.2.7"
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                    }
                ]
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-31787",
            "name": "Kirklees Council",
            "identifier": {
                "legalName": "Kirklees Council",
                "id": "GB184352457"
            },
            "address": {
                "streetAddress": "Town Hall,Ramsden Street,",
                "locality": "Huddersfield",
                "region": "UKE44",
                "postalCode": "HD1 2TA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Robert Baines",
                "telephone": "+44 1484221000",
                "email": "robert.baines@Kirklees.gov.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42681&B=UK"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.kirklees.gov.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104104",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1715",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "locality": "N/A",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-60221",
            "name": "Total Food Service Solutions Ltd",
            "identifier": {
                "legalName": "Total Food Service Solutions Ltd",
                "id": "796679639 (VAT No )"
            },
            "address": {
                "streetAddress": "Green Lea Mills ,Cross Green Road ,Dalton",
                "locality": "Huddersfield",
                "region": "UKE44",
                "postalCode": "HD59XX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "john.ward@totalfoodservice.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-31787",
        "name": "Kirklees Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "020753-2022-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "KMCCW-016 The Supply and Delivery of Grocery Supplies",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-60221",
                    "name": "Total Food Service Solutions Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "020753-2022-1-1",
            "awardID": "020753-2022-1-1",
            "title": "KMCCW-016 The Supply and Delivery of Grocery Supplies",
            "status": "active",
            "value": {
                "amount": 790000,
                "currency": "GBP"
            },
            "dateSigned": "2022-07-13T00:00:00+01:00"
        }
    ],
    "bids": {
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                "measure": "bids",
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                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
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            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
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    }
}