0942 - Supply of Electricity and Gas utilities to Essex County Council

{
    "tag": [
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    "id": "ocds-h6vhtk-031f9e-2022-08-08T15:02:21+01:00",
    "date": "2022-08-08T15:02:21+01:00",
    "ocid": "ocds-h6vhtk-031f9e",
    "description": "The Council considers that this contract may be not be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The estimated values set out in this contract notice for Lot 1 and Lot 2 and in aggregate are based on the Council's forecast spend for electricity and gas purchases in 2022/23 and is not a representation by the Council as to the actual values which may be higher or lower dependent on other factors such as price fluctuations in commodity prices and rationalisation of the Council's estate. It is anticipated that the Council will enter into contracts for Lot 1 and Lot 2 by May 2022 and will seek to make purchases thereafter for the period from 1 October 2022 onwards as required by the Council. The successful suppliers will facilitate any change of energy supplier as required under the minimum selection criteria. For this tender the Authority will be using the ProContract (aka Due North) eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portal's messaging system. Supplier registration on the portal is free of charge and can be done via: https://procontract.due-north.com/ It is recommended that any bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity. The Council reserves the right to amend timescales for any reason and change the evaluation criteria where necessary for example if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. The Council will not be responsible for any costs incurred by bidders in relation to this procurement exercise. Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a bidder considers that any of this information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, identify clearly the specific information it does not wish to be disclosed and specify clearly the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA and EIR which relations to the information provided by a supplier. However, if the information is requested, Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the suppliers wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.",
    "initiationType": "tender",
    "tender": {
        "id": "DN585854",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "0942 - Supply of Electricity and Gas utilities to Essex County Council",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "09000000",
            "description": "Petroleum products, fuel, electricity and other sources of energy"
        },
        "mainProcurementCategory": "goods",
        "description": "Essex County Council is responsible for procuring energy for its core estate and infrastructure - this includes circa 250 operational buildings (including offices, libraries, children's centres, youth and respite centres, country parks), highways, street lighting and other infrastructure. The number of operational buildings is expected to reduce as the Council's estate rationalisation programme progresses. The Council has a mix of electricity (half hourly and non-half hourly) and gas meters for its sites and infrastructure. The Council has procured flexible supply contracts for 2 lots - Lot 1 Electricity and Lot 2 Gas and via an Open procedure procurement exercise. Each Lot was awarded to a single supplier for the contract duration. Each contract will be for an initial term of 3 years (commencing 1st October 2022), with an option to extend for up to a further 3 years, at the Council's discretion. Bidders are Ofgem licensed energy suppliers and offer flexible supply contracts, which encompasses the ability to forward purchase the commodity element via a trading desk using OTC (Over the counter) after the contract has been completed. In addition, bidders for Lot 1 Electricity must: (i) be able to provide sleeving arrangements under which any renewable electricity sourced from off-site renewable generators can potentially be included at an additional cost in the electricity supply contract should the Council choose to do so at a later date; and (ii) provide REGO (Renewable Energy Guarantees of Origin) backed renewable energy across the electricity portfolio.",
        "value": {
            "amount": 50400000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 2
        },
        "lots": [
            {
                "id": "1",
                "title": "Electricity supply contract - flexible Purchase, combined non hourly and half hourly",
                "description": "Key selection criteria, in addition to the Selection Questionnaire, included the product specification, fixed costs, REGO, commission, basic trading requirement, default position, day ahead functionality, reforecasting, payment and process service, account management structure (including supplier meetings), site additions/removals, commodity and non-commodity invoicing, adherence to service level agreements, power purchase agreement requirements, electronic billing, pricing submission, T&Cs, web portal access, billing and volume variation. Bids were assessed on a 60:40 basis for price:quality (of which 5% of the quality score assessed social value) in accordance with the evaluation and award criteria set out in the tender documents. Tenders were awarded on a most economically advantageous tender basis. All evaluation and award criteria are set out in the tender documents. Pricing was broken down into half hourly and non-half hourly rates for the commodity (the cost of the energy itself including production, supply and supplier's margin) and non- commodity charges (including government levies and tax, and transportation and distribution charges). Quality questions will cover such topics as volume and risk management, invoicing, account management, renewable energy (REGO), environmental sustainability and social value. Successful suppliers will comply with a service level agreement (which will be included in the tender pack) for the contract duration, which is incorporated into the flexible supply contracts.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality criterion - Name: Qualitative Criteria / Weighting:",
                            "type": "quality",
                            "description": "35"
                        },
                        {
                            "name": "Quality criterion - Name: Social Value / Weighting:",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "value": {
                    "amount": 45600000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2022-10-01T00:00:00+01:00",
                    "endDate": "2025-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for up to a further 3 years, solely at the Council's discretion."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Gas supply contract - flexible Purchase",
                "description": "Key selection criteria, in addition to the Selection Questionnaire, included the product specification, pricing submission, T&Cs, fixed costs, commission, basic trading requirement, default position, day ahead functionality, reforecasting, payment and process service, account management structure (including supplier meetings), site additions/removals, commodity and non-commodity invoicing, adherence to SLAs, electronic billing and web portal access, billing and volume variation. Bids were assessed on a 60:40 basis for price:quality (of which 5% of the quality score assessed social value) in accordance with the evaluation and award criteria set out in the tender documents. Tenders were awarded on a most economically advantageous tender basis. Pricing was broken down into appropriate commodity rates for the Supplier (the cost of the energy itself including production, supply and supplier's margin) and non-commodity charges (including government levies and tax, and transportation and distribution charges), as per the pricing schedule. Quality questions covered topics such as volume and risk management, invoicing, account management, environmental sustainability and social value. Successful suppliers will comply with a service level agreement (which will be included in the tender pack) for the contract duration, which is incorporated into the flexible supply contracts.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality criterion - Name: Qualitative Criteria / Weighting:",
                            "type": "quality",
                            "description": "35"
                        },
                        {
                            "name": "Quality criterion - Name: Social Value / Weighting:",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "value": {
                    "amount": 4800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2022-10-01T00:00:00+01:00",
                    "endDate": "2025-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for up to a further 3 years, solely at the Council's discretion"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "09310000",
                        "description": "Electricity"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "09120000",
                        "description": "Gaseous fuels"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2022-04-08T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
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            "bidValidityPeriod": {
                "durationInDays": 60
            }
        },
        "awardPeriod": {
            "startDate": "2022-04-08T12:05:00+01:00"
        },
        "bidOpening": {
            "date": "2022-04-08T12:05:00+01:00"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "coveredBy": [
            "GPA"
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-4622",
            "name": "Essex County Council",
            "identifier": {
                "legalName": "Essex County Council"
            },
            "address": {
                "streetAddress": "County Hall, Market Road",
                "locality": "Chelmsford",
                "region": "UKH3",
                "postalCode": "CM1 1QH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ms Natasha I-Goldsmith",
                "email": "Natasha.I-Goldsmith2@essex.gov.uk",
                "url": "https://procontract.due-north.com/"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.essex.gov.uk/",
                "buyerProfile": "https://www.essex.gov.uk/",
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                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
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                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
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            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
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            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079476000"
            },
            "roles": [
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        },
        {
            "id": "GB-FTS-60879",
            "name": "DRAX ENERGY SOLUTIONS LIMITED",
            "identifier": {
                "legalName": "DRAX ENERGY SOLUTIONS LIMITED"
            },
            "address": {
                "locality": "Selby",
                "region": "UK",
                "postalCode": "YO8 8PH",
                "countryName": "United Kingdom"
            },
            "roles": [
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            "details": {
                "scale": "large"
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        },
        {
            "id": "GB-FTS-60880",
            "name": "SSE ENERGY SUPPLY LIMITED",
            "identifier": {
                "legalName": "SSE ENERGY SUPPLY LIMITED"
            },
            "address": {
                "locality": "Reading",
                "region": "UK",
                "postalCode": "RG1 3JH",
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    "buyer": {
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        "name": "Essex County Council"
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    "language": "en",
    "awards": [
        {
            "id": "021753-2022-DN585854-1",
            "relatedLots": [
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            "title": "Electricity supply contract - flexible Purchase, combined non hourly and half hourly",
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                    "name": "DRAX ENERGY SOLUTIONS LIMITED"
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            ]
        },
        {
            "id": "021753-2022-DN585854-2",
            "relatedLots": [
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            ],
            "title": "Gas supply contract - flexible Purchase",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-60880",
                    "name": "SSE ENERGY SUPPLY LIMITED"
                }
            ]
        }
    ],
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            "dateSigned": "2022-06-07T00:00:00+01:00"
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        {
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            "title": "Gas supply contract - flexible Purchase",
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                "currency": "GBP"
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            "dateSigned": "2022-05-26T00:00:00+01:00"
        }
    ],
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}