Award

ID 4019972 - DoH - Provision of Audio Visual/Web Streaming Services and the Electronic Presentation of Evidence to support the Muckamore Abbey Hospital Inquiry and Urology Services Inquiry

THE DEPARTMENT OF HEALTH

This public procurement record has 2 releases in its history.

Award

25 Apr 2022 at 12:23

Tender

22 Mar 2022 at 11:14

Summary of the contracting process

The Department of Health is seeking to procure audio-visual and web streaming services to support the Muckamore Abbey Hospital Inquiry and the Urology Services Inquiry. This tender, initiated as an open procedure, requires an experienced contractor for the electronic presentation of evidence, including personnel, hardware, and software, to deliver services effectively during overlapping oral hearings. The procurement is currently in the active stage, with a tender submission deadline of 5 April 2022 and a potential contract value of £700,000, which will be awarded for an initial period of two years, with an option to extend for another year.

This opportunity is ideal for businesses specialising in audio-visual services, web streaming, and technical support, particularly those with expertise in managing complex events involving multiple inquiries simultaneously. Companies with the resources to provide sufficient personnel and equipment to deliver high-quality service will find this tender particularly appealing. This contract not only represents a significant financial opportunity but also highlights the importance of delivering crucial services in a sensitive context, making it a noteworthy project for businesses looking to enhance their public sector portfolio.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

ID 4019972 - DoH - Provision of Audio Visual/Web Streaming Services and the Electronic Presentation of Evidence to support the Muckamore Abbey Hospital Inquiry and Urology Services Inquiry

Notice Description

The Department of Health wishes to procure the electronic presentation of evidence, audio visual and web streaming fully managed services to support the two Inquiries. The requirement is as follows: * Electronic presentation of evidence at the oral hearings; * Provision of Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence The above requires the provision of personnel, hardware, software, software licences and other requirements to establish, deliver and maintain the required level of service. It should be noted that it is highly likely that both Inquiries will have oral hearings on the same days and therefore the successful Contractor will require sufficient personnel to staff both Inquiries.

Lot Information

Lot 1

The Department of Health wishes to procure the electronic presentation of evidence, audio visual and web streaming fully managed services to support the two Inquiries. The requirement is as follows: * Electronic presentation of evidence at the oral hearings; * Provision of Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence The above requires the provision of personnel, hardware, software, software licences and other requirements to establish, deliver and maintain the required level of service. It should be noted that it is highly likely that both Inquiries will have oral hearings on the same days and therefore the successful Contractor will require sufficient personnel to staff both Inquiries. Additional information: The accelerated route was used due to the immediacy of the hearings: witnesses are potentially both vulnerable and elderly and it is desired that hearings commence as soon as possible to enable as many witnesses to participate as best possible.

Options: The Contract will commence on award of contract for an initial period of 2 years with the option to extend for a further period of 1 year. 2 years [+1yr]

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0324a1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010592-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

51 - Installation services (except software)


CPV Codes

32210000 - Broadcasting equipment

32232000 - Video-conferencing equipment

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

32322000 - Multimedia equipment

32323000 - Video monitors

32323300 - Video equipment

32340000 - Microphones and loudspeakers

32342410 - Sound equipment

32342412 - Speakers

32343100 - Audio-frequency amplifiers

32351000 - Accessories for sound and video equipment

32351300 - Audio equipment accessories

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

51300000 - Installation services of communications equipment

51313000 - Installation services of sound equipment

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£1,266,000 £1M-£10M

Notice Dates

Publication Date
25 Apr 20223 years ago
Submission Deadline
5 Apr 2022Expired
Future Notice Date
Not specified
Award Date
24 Apr 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE DEPARTMENT OF HEALTH
Contact Name
SSDAdmin.CPDfinance-ni.gov.uk
Contact Email
ssdadmin.cpd@finance-ni.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT4 3SQ
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland

Local Authority
Belfast
Electoral Ward
Stormont
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

PI COMMUNICATIONS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0324a1-2022-04-25T13:23:21+01:00",
    "date": "2022-04-25T13:23:21+01:00",
    "ocid": "ocds-h6vhtk-0324a1",
    "description": "The successful contractor's performance on this contract will be managed as per the specification and regularly monitored (see... Procurement Guidance Note 01/12 -- Contract Management -- Procedures and Principles). Contractors not delivering on contract... requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory... levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory... levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their... performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional... misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register... of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of.. a. notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the.. date of.. issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken.. by Centres. of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The authority expressly.. reserves. the rights:. . (i) not to award any contract as a result of the procurement process commenced by publication of this notice;. ... (ii) to make. whatever changes it may see fit to the content and structure of the tendering competition;. . (iii) to award (a) contract(s) in.. respect of any. part(s) of the (services) covered by this notice; and. . (iv) to award contract(s) in stages and in no circumstances will the.. authority be liable.. for any costs incurred by candidates.",
    "initiationType": "tender",
    "tender": {
        "id": "ID 4019972",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ID 4019972 - DoH - Provision of Audio Visual/Web Streaming Services and the Electronic Presentation of Evidence to support the Muckamore Abbey Hospital Inquiry and Urology Services Inquiry",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50340000",
            "description": "Repair and maintenance services of audio-visual and optical equipment"
        },
        "mainProcurementCategory": "services",
        "description": "The Department of Health wishes to procure the electronic presentation of evidence, audio visual and web streaming fully managed services to support the two Inquiries. The requirement is as follows: * Electronic presentation of evidence at the oral hearings; * Provision of Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence The above requires the provision of personnel, hardware, software, software licences and other requirements to establish, deliver and maintain the required level of service. It should be noted that it is highly likely that both Inquiries will have oral hearings on the same days and therefore the successful Contractor will require sufficient personnel to staff both Inquiries.",
        "value": {
            "amount": 700000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Department of Health wishes to procure the electronic presentation of evidence, audio visual and web streaming fully managed services to support the two Inquiries. The requirement is as follows: * Electronic presentation of evidence at the oral hearings; * Provision of Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence The above requires the provision of personnel, hardware, software, software licences and other requirements to establish, deliver and maintain the required level of service. It should be noted that it is highly likely that both Inquiries will have oral hearings on the same days and therefore the successful Contractor will require sufficient personnel to staff both Inquiries. Additional information: The accelerated route was used due to the immediacy of the hearings: witnesses are potentially both vulnerable and elderly and it is desired that hearings commence as soon as possible to enable as many witnesses to participate as best possible.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Qualitative Criteria",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "name": "Quantitative Criteria",
                            "type": "cost",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 700000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Contract will commence on award of contract for an initial period of 2 years with the option to extend for a further period of 1 year. 2 years [+1yr]"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32321200",
                        "description": "Audio-visual equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32321300",
                        "description": "Audio-visual materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32343100",
                        "description": "Audio-frequency amplifiers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32351300",
                        "description": "Audio equipment accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32340000",
                        "description": "Microphones and loudspeakers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32342410",
                        "description": "Sound equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32342412",
                        "description": "Speakers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32351000",
                        "description": "Accessories for sound and video equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32210000",
                        "description": "Broadcasting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32232000",
                        "description": "Video-conferencing equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32322000",
                        "description": "Multimedia equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32323000",
                        "description": "Video monitors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32323300",
                        "description": "Video equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50300000",
                        "description": "Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51300000",
                        "description": "Installation services of communications equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51313000",
                        "description": "Installation services of sound equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32320000",
                        "description": "Television and audio-visual equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk/epps",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "The accelerated route was used due to the immediacy of the hearings: witnesses are potentially both vulnerable and elderly and it is desired that hearings commence as soon as possible to enable as many witnesses to participate as best possible."
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-04-05T15:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2022-07-04T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2022-04-05T15:30:00+01:00"
        },
        "bidOpening": {
            "date": "2022-04-05T15:30:00+01:00"
        },
        "hasRecurrence": false,
        "reviewDetails": "CPD will complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. Also this provided time for the unsuccessful tenderers to challenge the award decision before the contract is entered into."
    },
    "parties": [
        {
            "id": "GB-FTS-47409",
            "name": "The Department of Health",
            "identifier": {
                "legalName": "The Department of Health"
            },
            "address": {
                "streetAddress": "Castle Buildings, Stormont",
                "locality": "BELFAST",
                "region": "UK",
                "postalCode": "BT4 3SQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "SSDAdmin.CPDfinance-ni.gov.uk",
                "email": "SSDAdmin.CPD@finance-ni.gov.uk",
                "url": "https://etendersni.gov.uk/epps"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-24987",
            "name": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended",
            "identifier": {
                "legalName": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended"
            },
            "address": {
                "locality": "United Kingdom",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-50927",
            "name": "Pi Communications",
            "identifier": {
                "legalName": "Pi Communications"
            },
            "address": {
                "streetAddress": "19 Church Avenue",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT17 9RS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-47409",
        "name": "The Department of Health"
    },
    "language": "en",
    "awards": [
        {
            "id": "010592-2022-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-50927",
                    "name": "Pi Communications"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "010592-2022-1-1",
            "awardID": "010592-2022-1-1",
            "title": "Contract",
            "status": "active",
            "value": {
                "amount": 1266000,
                "currency": "GBP"
            },
            "dateSigned": "2022-04-25T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}