Notice Information
Notice Title
Tender for the Management of the Catering Services at Pennine Academies Yorkshire
Notice Description
The Pennine Academies Yorkshire MAT (PAYMAT) Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process. The schools involved are: - * Clayton Village Primary School * Crossley Hall Primary School * Grove House Primary School * Hollingwood Primary School * Horton Grange and Farnham Primary Schools (on the same site) * Laycock Primary School This is a growing trust and there is a requirement for a Framework Agreement. Additional schools are expected over the initial course of the contract.
Lot Information
Lot 1
Timeline of Tender: Site Visits by Contractors See below Tender Return Deadline - 06/05/2022 Presentations - 24/05/2022 Reference Visit by School if required - 26/05/2022 Contract Award - 01/06/2022 Contract Agreement - 08/06/2022 Contract Start - 01/09/2022 Site Visits to attend: Clayton Village - 11.30am - 04/04/22 Crossley Hall - 12.15am - 04/04/22 Grove House - 11.00am - 07/04/22 Hollingwood - 11.00am - 04/04/22 Horton Grange/Farnham - 11.30am - 06/04/22 Laycock - 11.30am - 06/04/22 Presentations: A typical agenda is likely to be: Contractors will have 45 minutes to deliver a presentation to the Trust. The agenda will be a short introduction - approximately 5 minutes, followed by a presentation of foods that the Trust would expect to see on the day-to-day menus - approximately 25 minutes, and then followed by questions and answers - approximately 15 minutes. It will be a requirement of the presentation that the area or operations manager who would have direct responsibility for the contract is present. Objectives: The Trust's objectives for the new contract are as follows: - * A catering service that is well managed and requires minimal involvement from the Trust's management team. * A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high-quality food offer and spend a substantial amount of time on site at the outset to undertake this. * A Contractor who is proactive in their relationship management with the Trust, with good communication with key staff in each school. * A Contractor with a clean line of communication and escalations for the schools to deal with any issues efficiently and effectively. * Investment in the Trust's Catering service through increased marketing, equipment to enhance the services and educational events in return for a tenure of contract. * Develop a partnership with a Contractor with a strong ethical policy, who will not only educate pupils on recycling, the environment, reducing their carbon footprint but also facilitate this and lead by example. * Encourage the pupils and service to reduce plastics, increase recycling, reduce delivery miles and food waste. * To find a Contractor who can work with the Trust to help those in the community who may be struggling to buy food for their families. * A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal. * A catering service that encourages students to take a heathy and balanced meal on a regular basis but also gives them the opportunity to try new foods that they may not have tried before. * Food and drinks that look appetising and are attractively presented. * A hospitality service that will help showcase the Trust through events to parents and visitors. * A Contractor that adopts a flexible and proactive approach to all Trust activities. * A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Trust and the Contractor across both primary settings. * A Contractor that operates using the optimum level of staffing and management structure to support the Contract and the Schools. Additional information: To receive the full ITT documentation - Email admin@redboxcs.com for the attention of Neil Meadows or Chris Webster. The main evaluation is split 50/50 with financial and quality. References will be collected as part of the evaluation. Presentations are the second round of evaluation, they are not included in the main evaluation scoring.
Renewal: The option to extend is for two, one year extensions at the end of the initial contract period. Any investment must be depreciated over the initial contract period of 36 months. Renewals will not be made to extend the recovery period.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0326ae
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/008212-2022
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
55 - Hotel, restaurant and retail trade services
-
- CPV Codes
55524000 - School catering services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 25 Mar 20223 years ago
- Submission Deadline
- 6 May 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- PENNINE ACADEMIES YORKSHIRE
- Contact Name
- Neil Meadows
- Contact Email
- nm@redboxcs.com
- Contact Phone
- +44 1423810985
Buyer Location
- Locality
- BRADFORD
- Postcode
- BD7 3HU
- Post Town
- Bradford
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE41 Bradford
- Delivery Location
- TLE41 Bradford
-
- Local Authority
- Bradford
- Electoral Ward
- City
- Westminster Constituency
- Bradford West
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0326ae-2022-03-25T17:29:39Z",
"date": "2022-03-25T17:29:39Z",
"ocid": "ocds-h6vhtk-0326ae",
"description": "For more information contact admin@redboxcs.com Subject - PAYMAT FAO of Neil Meadows or Chris Webster",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-0326ae",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Tender for the Management of the Catering Services at Pennine Academies Yorkshire",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "55524000",
"description": "School catering services"
},
"mainProcurementCategory": "services",
"description": "The Pennine Academies Yorkshire MAT (PAYMAT) Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process. The schools involved are: - * Clayton Village Primary School * Crossley Hall Primary School * Grove House Primary School * Hollingwood Primary School * Horton Grange and Farnham Primary Schools (on the same site) * Laycock Primary School This is a growing trust and there is a requirement for a Framework Agreement. Additional schools are expected over the initial course of the contract.",
"lots": [
{
"id": "1",
"description": "Timeline of Tender: Site Visits by Contractors See below Tender Return Deadline - 06/05/2022 Presentations - 24/05/2022 Reference Visit by School if required - 26/05/2022 Contract Award - 01/06/2022 Contract Agreement - 08/06/2022 Contract Start - 01/09/2022 Site Visits to attend: Clayton Village - 11.30am - 04/04/22 Crossley Hall - 12.15am - 04/04/22 Grove House - 11.00am - 07/04/22 Hollingwood - 11.00am - 04/04/22 Horton Grange/Farnham - 11.30am - 06/04/22 Laycock - 11.30am - 06/04/22 Presentations: A typical agenda is likely to be: Contractors will have 45 minutes to deliver a presentation to the Trust. The agenda will be a short introduction - approximately 5 minutes, followed by a presentation of foods that the Trust would expect to see on the day-to-day menus - approximately 25 minutes, and then followed by questions and answers - approximately 15 minutes. It will be a requirement of the presentation that the area or operations manager who would have direct responsibility for the contract is present. Objectives: The Trust's objectives for the new contract are as follows: - * A catering service that is well managed and requires minimal involvement from the Trust's management team. * A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high-quality food offer and spend a substantial amount of time on site at the outset to undertake this. * A Contractor who is proactive in their relationship management with the Trust, with good communication with key staff in each school. * A Contractor with a clean line of communication and escalations for the schools to deal with any issues efficiently and effectively. * Investment in the Trust's Catering service through increased marketing, equipment to enhance the services and educational events in return for a tenure of contract. * Develop a partnership with a Contractor with a strong ethical policy, who will not only educate pupils on recycling, the environment, reducing their carbon footprint but also facilitate this and lead by example. * Encourage the pupils and service to reduce plastics, increase recycling, reduce delivery miles and food waste. * To find a Contractor who can work with the Trust to help those in the community who may be struggling to buy food for their families. * A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal. * A catering service that encourages students to take a heathy and balanced meal on a regular basis but also gives them the opportunity to try new foods that they may not have tried before. * Food and drinks that look appetising and are attractively presented. * A hospitality service that will help showcase the Trust through events to parents and visitors. * A Contractor that adopts a flexible and proactive approach to all Trust activities. * A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Trust and the Contractor across both primary settings. * A Contractor that operates using the optimum level of staffing and management structure to support the Contract and the Schools. Additional information: To receive the full ITT documentation - Email admin@redboxcs.com for the attention of Neil Meadows or Chris Webster. The main evaluation is split 50/50 with financial and quality. References will be collected as part of the evaluation. Presentations are the second round of evaluation, they are not included in the main evaluation scoring.",
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "The option to extend is for two, one year extensions at the end of the initial contract period. Any investment must be depreciated over the initial contract period of 36 months. Renewals will not be made to extend the recovery period."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "55524000",
"description": "School catering services"
}
],
"deliveryAddresses": [
{
"region": "UKE41"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "http://www.redboxcs.com",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 1,
"periodRationale": "It is the intention to appoint a single contractor and as schools join the trust to request the contractor provide the catering services in these schools."
}
},
"tenderPeriod": {
"endDate": "2022-05-06T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2022-05-06T12:01:00+01:00"
},
"bidOpening": {
"date": "2022-05-06T12:01:00+01:00",
"description": "The bids will be opened by the appointed procurement person for the Trust after the 12noon deadline 5th May2022. Consultant will also acknowledge receipt of all bids as they arrive but no documents will be opened or downloaded until after the 12noon deadline. On opening, any documentation will be requested and Contractors will have until 4pm on the 5th May2022 to send any missing documents."
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-48023",
"name": "Pennine Academies Yorkshire",
"identifier": {
"legalName": "Pennine Academies Yorkshire"
},
"address": {
"streetAddress": "Farnham Primary School",
"locality": "Bradford",
"region": "UKE41",
"postalCode": "BD7 3HU",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Neil Meadows",
"telephone": "+44 1423810985",
"email": "nm@redboxcs.com",
"url": "http://www.redboxcs.com"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.redboxcs.com",
"buyerProfile": "https://paymat.org/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-FTS-3347",
"name": "Red Box Consultancy Services Ltd",
"identifier": {
"legalName": "Red Box Consultancy Services Ltd"
},
"address": {
"locality": "Harrogate",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "admin@redboxcs.com"
},
"roles": [
"reviewBody"
],
"details": {
"url": "http://www.redboxcs.com"
}
}
],
"buyer": {
"id": "GB-FTS-48023",
"name": "Pennine Academies Yorkshire"
},
"language": "en"
}