The Supply, Implementation, Licenses & Ongoing Support and Maintenance of a Service Desk Solution

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-032761-2023-02-20T10:52:44Z",
    "date": "2023-02-20T10:52:44Z",
    "ocid": "ocds-h6vhtk-032761",
    "description": "As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system. Therefore, companies are invited to follow the directions below to register on the system: 1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com 2. Click the \"Sign Up\" button. 3. Enter your details such as Organisation Name, Details and Primary Contact Details. 4. Please make a note of the Organisation ID and Login Name, then click Register. 5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser. 6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details. 7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice. 8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window. 9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded. 10. Now click Done and you will enter the Supplier Home page. 11. From the Home Page, go to the \"Opportunities\" area, where you can search for this Opportunity. Click on the \"Show Me Arrow\" of the relevant opportunity and then click to register your interest on the relevant button. 12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the \"Show Me Arrow\" of the relevant contract again and this will take you into the create a response section of the portal. 13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here. 14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the \"Decline\" button at the top of the page. Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments. (WA Ref:129276)",
    "initiationType": "tender",
    "tender": {
        "id": "CCBC/PS2219/22/RG",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The Supply, Implementation, Licenses & Ongoing Support and Maintenance of a Service Desk Solution",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72253000",
            "description": "Helpdesk and support services"
        },
        "mainProcurementCategory": "services",
        "description": "The Council has awarded a contract for the Supply, Implementation, Licenses and ongoing Support and Maintenance from 20 February 2023 to 19 February 2026 with the option to extend for a further period of up to 36 months renewable on an annual basis. This is not a call for competition",
        "value": {
            "amount": 1200000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Supply, Implementation, Licences and ongoing support & maintenance of a Help desk Solution",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Tender Response",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "System/technical demonstration",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2022-07-04T00:00:00+01:00",
                    "endDate": "2027-07-03T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contact will be renewed prior to its expiry date and renewed or extended"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Additional purchases and licences relating to the the system maybe required as part of the contract and the council reserves the right to purchase these as part of the contract if required"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72253100",
                        "description": "Helpdesk services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Caerphilly County Borough Council"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
        "communication": {
            "atypicalToolUrl": "https://supplierlive.proactisp2p.com/Account/Login"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As detailed in the ITT Document",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As detailied in the ITT Document",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-04-28T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2022-04-28T14:00:00+01:00"
        },
        "bidOpening": {
            "date": "2022-04-28T14:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-1559",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "legalName": "Caerphilly County Borough Council"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park, Ystrad Mynach",
                "locality": "Hengoed",
                "region": "UKL16",
                "postalCode": "CF82 7PG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Rebecca Morris",
                "telephone": "+44 1443863161",
                "email": "Morrirl@caerphilly.gov.uk",
                "faxNumber": "+44 1443863167",
                "url": "https://supplierlive.proactisp2p.com/Account/Login"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.caerphilly.gov.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-75651",
            "name": "Hornbill Service Management",
            "identifier": {
                "legalName": "Hornbill Service Management"
            },
            "address": {
                "streetAddress": "Apollo, Odyssey Business Park, West End Road",
                "locality": "Ruislip",
                "region": "UKI7",
                "postalCode": "HA46QD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1559",
        "name": "Caerphilly County Borough Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "004994-2023-PS2219/22/RM-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-75651",
                    "name": "Hornbill Service Management"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "004994-2023-PS2219/22/RM-1",
            "awardID": "004994-2023-PS2219/22/RM-1",
            "status": "active",
            "value": {
                "amount": 131565.6,
                "currency": "GBP"
            },
            "dateSigned": "2023-02-20T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    }
}