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Schools Information Management System (SIMS)

Wrexham County Borough Council

This public procurement record has 1 release in its history.

Award

04 Apr 2022 at 10:30

Award Notice
Summary of the contracting process

The Wrexham County Borough Council is managing a procurement process for a Schools Information Management System (SIMS), aimed at transitioning from a perpetual licensing model to a direct contract model for individual schools. This process falls within the IT services industry category and is taking place in Wrexham, UK. The procurement is currently at the Award stage, with the contract awarded on 18 February 2022. It involves a limited procurement method without prior publication of a competition notice. The individual school contracts (SCs) range from £200.64 to £10,957.44 over a duration of 36 months.

This tender presents significant opportunities for businesses specialising in software and IT services, particularly for firms capable of providing bespoke information management solutions for educational institutions. Companies that have experience in delivering cloud-based services or supporting legacy systems during transitions would be particularly well-suited to participate in future tenders which are expected to be advertised on a broader scale for all of Wales, enhancing the competitive landscape for educational software solutions.

How relevant is this notice?

Notice Information

Notice Title

Schools Information Management System (SIMS)

Notice Description

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

Lot Information

Lot 1

Prior to the award of these contracts, the current provider (ESS) had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement ("FA") with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract ("SC") with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 10957.44 and the lowest value SC is 200.64. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: Acrefair Primary School Acton Park Primary School Alexandra Community Primary School All Saints School Barkers Lane Primary School Black Lane Primary School Borderbrook School Borras Park Community School Bronington V A Primary School Brynteg Primary School Bwlchgwyn Primary School Cefn Mawr Primary School Eyton Primary School Froncysyllte Primary School Garth CP School Gwenfro Community Primary School Gwersyllt Community Primary School Hafod y Wern Community Primary School Holt Primary School Llanarmon Dyffryn Ceiriog Prim Sch Madras V P Primary School Minera Primary School Park Community Primary School Pentre Controlled Primary School Penycae Community Primary School Penygelli CP School Rhosddu Primary School Rhostyllen Primary School Rhosymedre Community Primary School Rofft Primary School The St Annes RC Primary School St Chads Church in Wales Aid Sch St Christophers School St Giles VC Church in Wales Primary School St Marys Brymbo VA Primary School St Marys C In W Primary School St Marys C in W School St Marys Catholic Primary School St Pauls Church in Wales VA Primary School St Peters Primary School Victoria Junior School Wats Dyke Primary School Ysgol Cae'r Gwenyn Gorwelion Newydd Ysgol Bodhyfryd Ysgol Bro Alun Ysgol Bryn Tabor Ysgol Cynddelw Ysgol Gynradd Deiniol Ysgol Heulfan Ysgol Hooson Ysgol Maes Y Llan Ysgol Maes Y Mynydd Ysgol Min Y Ddol Ysgol Penrhyn New Broughton Primary School Ysgol Plas Coch Ysgol Sant Dunawd Ysgol Tanyfron Primary School Ysgol y Waun Ysgol Yr Hafod, Johnstown Ysgol Llan-y-pwll Darland High School Maelor School The St Josephs Catholic and Anglican High School Ysgol Bryn Alyn Ysgol Clywedog Ysgol Morgan Llwyd Ysgol Rhiwabon Ysgol Rhosnesni High Ysgol Y Grango The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools. Additional information: Contract duration: 36 months

Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93(2), (3) and (4) of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-032986
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008939-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72261000 - Software support services

72268000 - Software supply services

72300000 - Data services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Apr 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wrexham County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLL23 Flintshire and Wrexham
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Supplier Information

Number of Suppliers
1
Supplier Name

Education Software Solutions Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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