Award

SOL - Oracle Cloud Systems Integrator

SOLIHULL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

27 Apr 2022 at 16:38

Award Notice
Summary of the contracting process

Solihull Metropolitan Borough Council is inviting tenders for the "SOL - Oracle Cloud Systems Integrator" project, which falls under the services category, specifically for software integration consultancy services. The procurement process is at the Award stage, with the contract now completed following a negotiated procedure without prior publication. This 3-year managed service begins on 18 July 2022 and will extend until 17 July 2025, aimed at supporting the implementation and maintenance of the Oracle cloud solution. The total contract value is £2,050,000, with the award dated 12 March 2022. The project is taking place in Solihull, UK, where the contracting authority is located at Council House, Manor Square.

This tender presents significant opportunities for businesses specialising in software integration and managed services, particularly those experienced with Oracle systems and local government requirements. Companies that provide comprehensive consultancy services, payroll system integration, data migration, and support for complex IT solutions would be particularly well-suited to compete. With the incumbent supplier already familiar with the unique customisations of the Solihull system, new entrants may need to demonstrate expertise and a robust strategy to efficiently take on the challenges of this contract.

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Notice Information

Notice Title

SOL - Oracle Cloud Systems Integrator

Notice Description

For additional deliveries by the incumbent systems integrator to implement the Oracle cloud solution and to provide a managed service upon go-live

Lot Information

Lot 1

SMBC is undertaking a negotiated procedure without prior publication to award the contract to the incumbent supplier, Version 1. This procurement has been conducted pursuant to Regulation 32 of the Public Contract Regulations 2015 - Negotiated procedure without prior publication (2c): - The negotiated procedure without prior publication may be used for public supply contracts- (C)insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.

Options: To commission managed service support for a 3-year period 18 July 2022 to 17 July 2025

Procurement Information

'Insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.;' The level of complexity and the scope has been extremely challenging especially around configuring local government payrolls, data migration, integrations with other existing systems and security. SMBC has customised the current Oracle E-Business solution significantly over the past 20 years to support local government requirements. The aspiration was to use Oracle Cloud as much as possible "out of the box" however it has not been possible to adopt this approach as fully as previously hoped. As a direct consequence, there is a lot more work for both SMBC and Version 1 to do to resolve this. These higher-than-expected levels of customisation then has a ripple effect that supporting the solution once live becomes even more demanding as does the reliance on the expertise that help create the solution. The additional services and support together with the extended timeline for delivery of the project, has resulted in additional costs. To reduce risk as the solution transitions into go-live SMBC will commission a managed service support for a 3-year period from 18 July 2022 to 17 July 2025. These are an extension of existing supplies, as per regulation 32(2)(c), a change of supplier would result in further delays for the Oracle Cloud project - as we would then have a different supplier who is not familiar with our customisations or processes providing a managed service, which is not feasible and would duplicate costs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-033118
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010874-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72227000 - Software integration consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,050,000 £1M-£10M

Notice Dates

Publication Date
27 Apr 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOLIHULL METROPOLITAN BOROUGH COUNCIL
Contact Name
Abu Islam
Contact Email
abu.islam@solihull.gov.uk
Contact Phone
+44 1217048150

Buyer Location

Locality
SOLIHULL
Postcode
B91 3QB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG32 Solihull
Delivery Location
TLG32 Solihull
Local Authority
Solihull
Electoral Ward
St Alphege
Westminster Constituency
Solihull West and Shirley

Supplier Information

Number of Suppliers
1
Supplier Name

VERSION 1 SOLUTIONS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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