Tender

The provision and support of a Fleet Management System

POLICE,FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE

This public procurement record has 3 releases in its history.

TenderUpdate

17 Jun 2022 at 10:56

TenderUpdate

26 May 2022 at 08:42

Tender

10 May 2022 at 15:41

Summary of the contracting process

The Police, Fire & Crime Commissioner for Staffordshire is seeking bids for the provision and support of a Fleet Management System, classified under vehicle-fleet management services. The procurement, initiated through an open tender method, is currently in the tendering stage. The deadline for submission has been extended to 20th June 2022. The contract is estimated at £350,000 and is intended for a system that will assist the joint transport department of Staffordshire Police and Fire & Rescue, with operations based in Stafford, UK.

This tender presents a significant opportunity for businesses specialising in software solutions and fleet management services. Companies that provide comprehensive, end-to-end management systems, with capabilities for data collection and system interfacing, would be particularly well-suited to compete. Furthermore, enterprises that can demonstrate innovative solutions to enhance operational efficiency and reporting would be highly valued in this bidding process, aligning with the contracting authority's objectives for improved productivity and reduced vehicle downtime.

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Notice Title

The provision and support of a Fleet Management System

Notice Description

The Contracting Authority is seeking an OTS comprehensive end to end fleet management system for use by the joint transport dept for both Staffordshire Police and Fire & Rescue. The following high-level objectives are expected to be achieved -To enable the capture and reporting of whole life operating costs -To facilitate and manage workshop productivity effectively -By effective data collection and management, minimise vehicle downtime and increase vehicle utilisation -Operate in a logical and simple manner, keeping administration low cost, intuitive and effective -By excellent reporting and visibility of data improve operational efficiency and safety. -Meet and exceed the duty of care responsibilities to users -Provide a comprehensive suite of high-level strategic reports -Ability to interface with other systems

Lot Information

Lot 1

The Contracting Authority is seeking an 'Off the Shelf' comprehensive end to end fleet management system for use by the joint transport dept for both Staffordshire Police and Fire & Rescue. The following high-level objectives are expected to be achieved. - To enable the capture and reporting of whole life operating costs. - To facilitate and manage workshop productivity effectively. - By effective data collection and management, minimise vehicle downtime and increase vehicle utilisation. - Operate in a logical and simple manner, keeping administration low cost, intuitive and effective. - By excellent reporting and visibility of data improve operational efficiency and safety. - Meet and exceed the duty of care responsibilities to users. - Provide a comprehensive suite of high-level strategic reports which can be drilled down into specific detail, ranging from vehicle availability to stock management and SMR cost to allow for the analysis of efficiency and measurement of productivity. - Ability to interface with other systems (ie. finance, insurance, fuel). - Work with a provider who is continually developing innovative solutions. Additional information: Estimated values provided relate to the maximum possible duration of the proposed contract, which therefore includes the optional extension period.

Renewal: The proposed Contract shall be for an initial period of three years with the option at the discretion of the Contracting Authority to extend for a further three periods of up to twelve months each. Estimated Contract Value has been based on the full six year potential term.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-033634
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016652-2022
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services


CPV Codes

48000000 - Software package and information systems

48781000 - System management software package

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jun 20223 years ago
Submission Deadline
10 Jun 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
POLICE,FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE
Contact Name
Amy Vukovic
Contact Email
amy.vukovic@staffordshire.pnn.police.uk
Contact Phone
+44 1785232434

Buyer Location

Locality
STAFFORD
Postcode
ST18 0YY
Post Town
Stoke-on-Trent
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG2 Shropshire and Staffordshire

Local Authority
Stafford
Electoral Ward
Milwich
Westminster Constituency
Stone, Great Wyrley and Penkridge

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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