Award

EDRMS and Document Scanning Software Support and Maintenance

HIGHLANDS AND ISLANDS ENTERPRISE

This public procurement record has 1 release in its history.

Award

19 May 2022 at 13:19

Summary of the contracting process

Highlands and Islands Enterprise is seeking suppliers for the contract titled "EDRMS and Document Scanning Software Support and Maintenance," which falls under the goods category and involves the provision of a 24-month renewal for licences, support, and maintenance of electronic document and records management software. The procurement process is currently in the award stage, having been officially signed on 28 March 2022, with an overall contract value of £221,940.60. This public procurement activity is based in Inverness, UK, and serves to ensure continuity of service while future data management requirements are assessed.

This tender presents an opportunity for businesses specialising in document management systems and software support services. Companies with experience in providing software maintenance, documentation, and records management solutions could successfully compete for this contract. The limited procurement method used indicates that Highlands and Islands Enterprise is focused on ensuring expertise and continuity from the incumbent provider, making it critical for interested suppliers to demonstrate relevant capabilities and possibly unique technological advantages.

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Notice Title

EDRMS and Document Scanning Software Support and Maintenance

Notice Description

The contract relates to a 24-month renewal for licences, support and maintenance of the Electronic Document and Records Management System (EDRMS) and document scanning software.

Lot Information

Lot 1

HIE has commenced a project to consider future data and records management requirements, existing digital infrastructure and capacity. In order to enable the project to complete, and allow time for any procurement and implementation of new requirements, HIE require to renew their existing system's licence, support and maintenance arrangements.

Procurement Information

We require access to the system software licensing, support and maintenance from the current system provider, while we complete a project to consider future requirements, and action any resulting procurement and/or implementation.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-033b52
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013485-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48311100 - Document management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£221,940 £100K-£500K

Notice Dates

Publication Date
19 May 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HIGHLANDS AND ISLANDS ENTERPRISE
Contact Name
Not specified
Contact Email
hieprocurement@hient.co.uk
Contact Phone
+44 1463383084

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

OBJECTIVE

Open Contracting Data Standard (OCDS)

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