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Schools Information Management System (SIMS)

Newport City Council

This public procurement record has 1 release in its history.

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23 May 2022 at 13:57

Award Notice
Summary of the contracting process

Newport City Council is overseeing the procurement of a Schools Information Management System (SIMS) aimed at transitioning individual schools in Newport to a software as a service model. This process falls under the IT services industry category, with the procurement method being a limited award procedure without prior publication. The contracts for this initiative relate to a total value that ranges from GBP 673.50 to GBP 15,376.20, and the contracts are set for a duration of 36 months. The engagement was initiated on 25th March 2022, and this stage of the procurement process is currently marked as complete.

This contract presents significant growth opportunities for businesses specialising in software solutions and educational technology. Companies that can provide robust software services, including system support and data management, will be well-positioned to compete. As the schools transition from existing arrangements, there may be future competitive tender processes advertised on an all-Wales basis, allowing for broader participation and potential engagement with a range of educational institutions seeking effective information management solutions.

How relevant is this notice?

Notice Information

Notice Title

Schools Information Management System (SIMS)

Notice Description

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

Lot Information

Lot 1

Prior to the award of these contracts, the current provider (ESS) had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement ("FA") with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract ("SC") with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value School is GBP 12718.25 and the lowest value School is GBP 41.23 The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: Alway Primary School Bassaleg School Bridge Achievement Centre Caerleon Comprehensive School Caerleon Lodge Hill Primary School Charles Williams Church in Wales Primary School Clytha Primary School Crindau JI School Eveswell Primary School Gaer Primary School Glan Llyn Primary School West Glan Usk Primary School Glasllwch JI School High Cross Primary School Jubilee Park Primary School Langstone Primary School Llanmartin JI School Llanwern High School Lliswerry Comprehensive School Lliswerry Primary School Maes Ebbw School Maesglas JI School Maindee Primary School Malpas Church In Wales Primary School Malpas Court Primary School Malpas Park JI School Marshfield Primary School Millbrook Primary School Milton Primary School Monnow Primary School Mount Pleasant JI School Newport Nursery School Pentrepoeth Primary School Pillgwenlly Primary School Ringland Primary School Rogerstone Primary School Somerton JI School St Andrew's Primary School St Davids RC Primary School St Gabriels RC JI School St Josephs RC High School St Josephs RC School St Julians Primary School St Julians School St Marys RC J I School St Michaels RC JI School St Patricks RC JI School St Woolos JI School The John Frost School Tredegar Park Primary School Ysgol Bryn Derw Ysgol Gyfun Gwent Is Coed Ysgol Gymraeg Bro Teyron Ysgol Gymraeg Casnewydd Ysgol Gymraeg Ifor Hael Ysgol Gymraeg Nant Gwenlli Newport High School The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools. Additional information: Contract duration: 36 months.

Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93(2), (3) and (4) of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC). Neither the local authority nor the governing body of any of the schools listed above accepts that the FA and/or the individual SCs are within the scope of application of Part 2 of the Public Contracts Regulations 2015 (as amended).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-033cab
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013830-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72261000 - Software support services

72268000 - Software supply services

72300000 - Data services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 May 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newport City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP20 4UR
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport
Local Authority
Newport
Electoral Ward
Allt-yr-yn
Westminster Constituency
Newport West and Islwyn

Supplier Information

Number of Suppliers
1
Supplier Name

Education Software Solutions Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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