Planning

02036 SPS Integrated HR Transformation

SCOTTISH PRISON SERVICE

This public procurement record has 1 release in its history.

Planning

27 May 2022 at 11:31

Planning Notice
Summary of the contracting process

The Scottish Prison Service (SPS) is undertaking a planned procurement for "02036 SPS Integrated HR Transformation", aimed at modernising their human resources systems. This procurement falls under the goods category, specifically focusing on time accounting and HR software packages, and is a part of a broader strategy to enhance digital capabilities with a more resilient and secure cloud-based system. The procurement stage is currently in the planning phase, with a future notice expected to be released on 20th June 2022. The contract will encompass services for Core HR, Payroll, and Recruitment, with the successful supplier expected to provide a Software as a Service (SaaS) solution.

This tender presents significant opportunities for businesses specialising in HR technology and professional services, particularly those that offer cloud-based solutions. Companies with expertise in integrated HR and payroll systems, as well as recruitment software, will find this procurement especially relevant. Additionally, organisations capable of providing comprehensive support services, such as integration with existing systems and ongoing technical assistance, could strategically position themselves for this contracting opportunity with the SPS.

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Notice Information

Notice Title

02036 SPS Integrated HR Transformation

Notice Description

The Scottish Government have made a clear commitment to moving to cloud-based systems with advanced levels of resilience and security. This requirement is echoed by the SPS, who have set out within its digital strategy and corporate outcomes a commitment to modernise appropriate systems. This project forms part of a wider programme of change to establish a high impact HR function that will be a key enabler for the achievement of strategic outcomes. The SPS overall aim is to procure new HR software and Professional Services for the replacement and configuration of new HR, Payroll and Recruitment software . We will also enter into a Software as a Service (SaaS) agreement for software delivery and licensing in which software is accessed online via a subscription, rather than bought and installed on individual computers. The three HR applications in the project scope are: -Core HR including Time and Attendance / Roster Management Module -Payroll; and -Recruitment The SPS intend to move forward with a single supplier contract, either with a fully integrated system or a supplier with an established third party arrangement in place that offers an already established interface between HR/Payroll and Recruitment.

Lot Information

Lot 1

The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. The procurement will follow the Restricted Procedure. Following publication of this Prior Information Notice (PIN) a Contract Notice will be issued including a Single Procurement Document (SPD) which will be made available to bidders, along with SPS's supporting guidance document. Tender responses will then be evaluated by SPS. Following the evaluation of the SPD, shortlisted bidders will be provided with an Invitation to Tender (ITT). The ITT will be published by SPS and will be made available to bidders via the Public Contract Scotland Tender (PCS-T) portal, an e-Tendering System which can be accessed via the Public Contracts Scotland (PCS) website. Supplier shall note that all documentation, including the SPD, is only available in electronic form and can be accessed via your web browser. Bidders are required to complete the Online Qualification and Technical SPD (Scotland) Questionnaire on PCS-T.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0340cb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014885-2022
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 May 20223 years ago
Submission Deadline
Not specified
Future Notice Date
19 Jun 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Catharine Dempsey
Contact Email
catharine.dempsey@sps.pnn.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9HW
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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