SOL - Provision of Mechanical & Electrical Services - Modification

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0342cd-2022-06-01T16:04:07+01:00",
    "date": "2022-06-01T16:04:07+01:00",
    "ocid": "ocds-h6vhtk-0342cd",
    "initiationType": "tender",
    "tender": {
        "id": "Contract - 00011698",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "SOL - Provision of Mechanical & Electrical Services - Modification",
        "classification": {
            "scheme": "CPV",
            "id": "50710000",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "The contract is for the extension of an existing Mechanical and Electrical Services arrangement. The contract to fulfil the requirement commenced on 1 November 2012. The contract provided for an initial 7-year term with an option to extend for a further 3 years as contained in OJEU Contract Notice 2012/S 021-034391 of 1 February 2012. The options to extend have been utilised and the contract is currently due to expire on 31 October 2022. This notice confirms that an extension of 24 months until 31 October 2024 has become necessary and our intention to apply Regulation 72 (Modification of contracts during their term) of the Public Contracts Regulations 2015. We can confirm that the specification, pricing and terms and conditions of the original agreement will not materially change.",
                "contractPeriod": {
                    "durationInDays": 3600
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "techniques": {
            "frameworkAgreement": {
                "periodRationale": "The duration of this framework agreement is 7 years as indicated plus an option for a 3 year extension. A single operator, acting in a partnering arrangement, will be expected to support all participating contracting authorities within the UK in developing collaborative initiatives through this framework. Further justification can be found in original OJEU Contract Notice 2012/S 021-034391."
            }
        }
    },
    "awards": [
        {
            "id": "015399-2022-00011698-1",
            "relatedLots": [
                "1"
            ],
            "title": "SOL - Provision of Mechanical & Electrical Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-54563",
                    "name": "Dodd Group (Midlands) Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-37564",
            "name": "Solihull Metropolitan Borough Council",
            "identifier": {
                "legalName": "Solihull Metropolitan Borough Council"
            },
            "address": {
                "streetAddress": "Council House, Manor Square",
                "locality": "Solihull",
                "region": "UK",
                "postalCode": "B913QB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement Department",
                "email": "procurementteam@solihull.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.solihull.gov.uk",
                "buyerProfile": "http://www.csw-jets.co.uk"
            }
        },
        {
            "id": "GB-FTS-54563",
            "name": "Dodd Group (Midlands) Limited",
            "identifier": {
                "legalName": "Dodd Group (Midlands) Limited"
            },
            "address": {
                "streetAddress": "Unit 1 Rabone Park, Rabone Lane",
                "locality": "Smethwick",
                "region": "UKG3",
                "postalCode": "B66 2NN",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-54564",
            "name": "High Court, Royal Court",
            "identifier": {
                "legalName": "High Court, Royal Court"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-37564",
        "name": "Solihull Metropolitan Borough Council"
    },
    "contracts": [
        {
            "id": "015399-2022-00011698-1",
            "awardID": "015399-2022-00011698-1",
            "title": "SOL - Provision of Mechanical & Electrical Services",
            "status": "active",
            "value": {
                "amount": 400000000,
                "currency": "GBP"
            },
            "dateSigned": "2012-07-13T00:00:00+01:00",
            "period": {
                "startDate": "2022-11-01T00:00:00Z",
                "endDate": "2024-10-31T23:59:59Z"
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UK"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "The modification is limited to extending the contract duration for a further 24 months, and in accordance with Regulation 72.1 (c) shall not exceed 50% of the value of the original contract.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: A Restricted Procedure procurement process was commenced on 14 January 2022 (Contract Notice reference: 2022/S 000-001112), however, due to an insufficient number of compliant responses at Selection Questionnaire stage we are unable to proceed with this. Consultation with a broad range of the supplier market was undertaken who expressed that the upturn in market conditions brought about due to recovery from COVID-19 has led a more selective and risk adverse approach to tender opportunities. In addition, despite the model of contract being similar to the current contract which when tendered had generated considerable interest, in the recent tender the contract was deemed to be unusual and unappealing by the companies consulted. The Authority intends to conduct a thorough market engagement during the period of this contract extension in order to prepare and present an opportunity that will be of interest to the wider industry to establish a long-term partnering agreement, and at a time when the market conditions have stabilised. Regulation 72.-(1) (c) The need for this modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. The Authority could not have reasonably foreseen the occurrence of the COVID-19 Pandemic and its resulting impacts upon the industry. The proposed modification does not alter the overall nature of the contract and we can confirm that the specification, pricing and terms and conditions of the original agreement will not materially change. The increase in duration would not cause the overall price to exceed 50% of the value of the original contract. The realised value of the framework to date is lower than advertised, and the cumulative value including the modification will not result in the advertised value being met or exceeded. Regulation 72.-(1) (e) with reference to; Regulation 72.-(8) a) The modification does not render the contract materially different in character from the one initially concluded, as the specification, terms and conditions of contract, and pricing will not materially change and where change is required it will only be minor. b) The Authority considers that the modification does not introduce conditions which, had they been part of the initial procurement procedure, would have allowed for the admission of other candidates than those initially selected. This is because the specification, terms and conditions of contract, and pricing will not materially change and where change is required it will only be minor. i. The Authority considers that the modification would not have allowed for the acceptance of a tender other than that originally accepted, because the specification, terms and conditions of contract, and pricing will not materially change and where change is required it will only be minor. ii. The authority considers that the modification would not have attracted additional participants in the procurement procedure, as the specification, terms and conditions of contract, and pricing will not materially change and where change is required it will only be minor. We do not consider that the additional 2-year contract duration would have attracted additional participants. iii. The modification does not change the economic balance of the contract in favour of the contractor. c) The authority does not consider that the modification extends the scope of the contract considerably, as the specification will not materially change and where change is required it will only be minor. d) The contract will continue to be performed by the supplier originally awarded the contract."
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:034391-2012:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}