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Supply of a Finance Management System

Worthing Homes Limited

This public procurement record has 1 release in its history.

Tender

27 Jun 2022 at 09:30

Tender Notice
Summary of the contracting process

The procurement process involves Worthing Homes Limited seeking bids for the "Supply of a Finance Management System." This contract falls under the IT services sector, specifically consulting, software development, Internet, and support, with a total budget of £600,000. The tender is currently in the active stage, having been initiated on June 27, 2022. The procurement method is an open procedure, and the submission deadline for bids is July 28, 2022. The contract is expected to commence on April 1, 2023, and will run until March 31, 2028, with the possibility of up to five annual renewals.

This tender presents significant growth opportunities for businesses specializing in finance management software and IT services. Companies that can offer comprehensive solutions for financial operations, including process optimisation and project management, will be particularly well-positioned to compete. Additionally, vendors with capabilities in system integration, cloud solutions, and ongoing support services will find this opportunity attractive, especially those experienced in working within the public sector and adhering to strict compliance and security measures.

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Notice Information

Notice Title

Supply of a Finance Management System

Notice Description

1. Supply and implementation of software covering all aspects of financial operations, including a P2P offer and Expense management 2. Provision of qualified project and technical resource to deliver the solution, including design and deployment, as well as support for data migration, testing and training 3. Support for process optimisation and supplying the required interfaces to Worthing Homes's other systems 4. Support and maintenance, including hosting of the service 5. Ongoing development of the software

Lot Information

Lot 1

We wish to procure a Contract for the provision of a complete solution for our finance operations. The scope includes: 1. Supply and implementation of software covering all aspects of financial operations, for example; o Case management and workflow for approvals, queries, or issue resolution o Expenses management (workflows, approvals, payment) o Purchase to Pay with automated links to budgets, with GRN, invoice matching, and payment o A portal for suppliers to be registered, maintain up to date details, and ac-cess capabilities including raising queries, submitting invoices and automatic updates on payment status o Project Accounting for capital spend and other investments o Management accounts for report distribution o Making Tax Digital including the ability to manage partial exemptions o Chart of Accounts o Accounts Payable / Receivable o Cash management o General Ledger o Journals o Creditor Management o Bank Reconciliation 2. The successful providers will provide qualified project and technical resource to deliver the solution, including design and deployment, as well as support for data migration, testing and training. 3. Implementation includes support for process optimisation and supplying the required interfaces to our other systems, for example Civica's Cx Housing Management System and those supporting Property Development. 4. Support and maintenance will include: o Hosting of the system (we wish to move away from an 'on-premises' de-livery model). o Implementation of system upgrades, with testing and training environments o Ensuring continuity of access to the system, including robust and secure back-up arrangements. o Prompt resolution of system failures or any difficulties in the operation of the system that are due to the system. o Ensuring security of the system from data loss, malware, and virus at-tacks etc. 5. Ongoing development of the software to offer new capabilities as well as maintain alignment to regulation. Additional information: Ideally we wish to procure: 1. A 'Commercial off the Shelf' product 2. A solution with a single 'look and feel' 3. A system that is easy to use 4. A system with a modern underlying 'technical architecture' supporting digital services 5. Web services integration capabilities 6. Integration with Microsoft's Office365 7. Workflow capabilities to enable process development

Renewal: Up to 5 (five) annual renewals

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-034ac0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017435-2022
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20224 years ago
Submission Deadline
28 Jul 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2023 - 31 Mar 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Worthing Homes Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORTHING
Postcode
BN11 1ER
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ27 West Sussex (South West)
Local Authority
Worthing
Electoral Ward
Central
Westminster Constituency
Worthing West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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