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Temporary Accommodation Void and Reactive Maintenance Contract

Bracknell Forest Borough Council

This public procurement record has 1 release in its history.

Tender

30 Jun 2022 at 14:34

Tender Notice
Summary of the contracting process

The Bracknell Forest Borough Council is currently seeking tenders for the "Temporary Accommodation Void and Reactive Maintenance Contract," which falls under the repair and maintenance services for electrical and mechanical building installations. This procurement process is at the active tender stage, with a submission deadline set for 29th July 2022. The contract encompasses maintenance services for approximately 154 properties within the Bracknell Forest area, with an estimated value of £2,250,000, and is intended for an initial period of three years, with the possibility of extensions based on performance. Interested suppliers are required to register on the South East Business Portal to receive updates and submit their bids electronically.

This tender presents significant opportunities for businesses specialising in maintenance and repair services, particularly those with experience in managing housing repairs, compliance testing, and emergency response for social housing properties. Companies that can offer efficient turnaround times and demonstrate a commitment to health and safety compliance will be particularly well-suited to compete. The successful contractor will play a vital role in ensuring that the housing portfolio remains in excellent condition, which is crucial for both tenant satisfaction and community welfare in the Bracknell Forest area.

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Notice Information

Notice Title

Temporary Accommodation Void and Reactive Maintenance Contract

Notice Description

A specific contractor is required to deliver void property, compliance and Housing reactive repairs service including an out-of-hours call out service, for properties within Bracknell Forests Council's housing portfolio, covering the Borough of Bracknell Forest (currently 154 properties). Properties range from houses of multiple occupancy, 1 & 2-bedroom flats and 1, 2, 3 and 4 bedroom houses for an initial period of 3 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 2 years.

Lot Information

Lot 1

Bracknell Forest Council is seeking to procure and enter into a contract for the completion of reactive repairs and maintenance, void refurbishment and emergency out of hours' maintenance, including health and safety compliance, predominantly but not exclusively, to social housing properties. It will include a number of our Private Sector Leased properties. There are approximately 160 properties within the Housing Temporary Accommodation portfolio, these comprise of Houses of Multiple Occupancy, 1 and 2 bed flats, 1, 2, 3 and 4 bedroom houses. Repairs arise on a day-to-day basis and it's important to resolve any issues quickly. Due to the vulnerability of some of our tenants the works are often urgent in order to ensure the health and safety of our tenants. All reactive repairs are categorised by emergency, urgent and routine call-outs, making sure the structure of the property is kept in a good condition, all gas and electrical appliances work efficiently and that tenants can continue to live in a safe and comfortable home. Works to include but not limited to compliance testing of all fixed wired appliances and a gas safe certificate is required when they are up for renewal and at the end of each tenancy and prior to new tenants moving in. A void inspection is conducted every time a tenant leaves a property and works are classified in three categories, Minor, Routine and Major. Void works are generally clearing of rubbish left by previous tenant (which can in some cases be considerable), deep cleaning of all surfaces and carpets, some redecoration and works to garden. Void works are required to be completed within a maximum of 15 working days, however often urgent turnarounds are required. Asbestos reports are provided or supplied to ensure awareness of asbestos containing materials within the property. Other general maintenance tasks, landscaping and garden maintenance and other works such as plumbing and roofing works are also often required. The contractors appointed to the contract will be expected to complete the works to a high standard and will be monitored by specific KPIs and a monthly contracts meeting will be held to ensure the contractor is meeting their obligations under the contract and are performing all tasks satisfactorily. This procurement will be a fundamental contributor to the delivery of high quality works and value for money.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-034c97
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017905-2022
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£2,250,000 £1M-£10M
Lots Value
£2,250,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jun 20224 years ago
Submission Deadline
29 Jul 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bracknell Forest Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRACKNELL
Postcode
RG12 1JD
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLJ11 Berkshire
Local Authority
Bracknell Forest
Electoral Ward
Town Centre & The Parks
Westminster Constituency
Bracknell

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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