Notice Information
Notice Title
V&A Payroll Services
Notice Description
The V&A is a National Museum of art, design, and performance. It employs c950 staff, plus c300 staff pa as zero hours ("casual") workers. The V&A will open 2 new venues during 2024 and 2025, which is expected to increase the employee headcount by c150.The V&A is conducting a tender process, for a fully managed payroll service from 01 December 2022. Please note contract value is an estimate only, as the number of employees throughout the contract period may unforeseeably vary.
Lot Information
Lot 1
The V&A utilizes one of 2 employment terms: 1)75% of employees are subject to "current" or V&A terms 2)25% of employees are subject to "legacy" or Civil Service terms Legacy terms are now almost completely closed to new entrants and so are expected to decrease over the next few years, with the current or V&A terms, increasing to close to 100%. Legacy terms, are linked to the Civil Service Pension Scheme, which requires access and operation of the MyCSP pension interface. V&A terms require pension payments to Aviva, the current defined contribution pension scheme. Employees in "Front of House" roles, typically work over 7 days, therefore sickness payments and overtime need to be accommodated for all work patterns. Payments to employees, workers and HMRC will be made by the V&A by BACs. The current pay date is 25th of a month, the V&A would be open to discussion on pay date going forward. The current HR system at the V&A is Cascade (via IRIS Software Group Ltd). Any payroll supplier will be expected to work alongside the Cascade system and integrate when open API is available. Tenderers must have previous experience of administration of MyCSP / Civil Service Pension process / interface. Please note that all values stated in this notice are estimates only, and the contract term is the maximum term inclusive of all extension options.
Options: The contract may be varied to: Increase or decrease the number of employees without limitation; Extend the initial five year term up to a further two years; Include other related services; Variant bids are acceptable only insofar as tenderers may propose alternative pricing methods for the V&A to consider.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-034d95
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/018157-2022
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79211110 - Payroll management services
Notice Value(s)
- Tender Value
- £700,000 £500K-£1M
- Lots Value
- £700,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 4 Jul 20223 years ago
- Submission Deadline
- 1 Aug 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- VICTORIA AND ALBERT MUSEUM
- Contact Name
- Not specified
- Contact Email
- d.osborne@vam.ac.uk
- Contact Phone
- +44 2079422229
Buyer Location
- Locality
- LONDON
- Postcode
- SW7 2RL
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI33 Kensington & Chelsea and Hammersmith & Fulham
- Delivery Location
- TLI London
-
- Local Authority
- Kensington and Chelsea
- Electoral Ward
- Brompton & Hans Town
- Westminster Constituency
- Kensington and Bayswater
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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