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ASSET MANAGEMENT TECHNOLOGY SOFTWARE SOLUTION (CMMS)

CalMac Ferries Limited

This public procurement record has 1 release in its history.

Tender

12 Jul 2022 at 15:52

Tender Notice
Summary of the contracting process

CalMac Ferries Limited, a major transport operator in Scotland, is currently conducting a selective tender for an Asset Management Technology Software Solution, specifically a Computerised Maintenance Management System (CMMS) that is Type Approved for vessel use. This procurement falls under the industry category of software-related services and has a total estimated value of £2,000,000, with the contract expected to last for an initial four-year period, potentially extending to eight years with renewals. The tender is at the planning stage, with the deadline for submissions set for 15 August 2022, and further invitations to negotiate expected by 12 September 2022. The procurement method being utilised is a competitive procedure with negotiation.

This tender presents significant opportunities for businesses specialising in software development and solutions, particularly those with expertise in asset management and maintenance systems for the maritime sector. Companies that are experienced in delivering commercial off-the-shelf software solutions with minimal development requirements, as well as those that can offer comprehensive implementation services, will be well-suited to compete. Firms with a sound financial standing and proven track records in similar projects will have a strategic advantage in this procurement process, particularly given the emphasis on quality and economic value in the evaluation criteria.

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Notice Information

Notice Title

ASSET MANAGEMENT TECHNOLOGY SOFTWARE SOLUTION (CMMS)

Notice Description

CalMac Ferries Ltd are looking to purchase an Asset Management Technology Software Solution to control planned and unplanned maintenance of its vessels and buildings. This will be via a CMMS which must be Type Approved for vessel use.

Lot Information

Lot 1

CalMac Ferries Limited (CFL) is one of the largest transport operators in Scotland, operating 35 ferries and 53 ports, harbours and slipways on behalf of the Scottish Government under the Clyde and Hebrides Ferry Services (CHFS) contract. CFL is seeking to procure modern, commercial, off the shelf and market-proven Asset Management CMMS software which: 1. Requires zero or minimum development effort to satisfy CFL's outcomes 2. Can be supported through implementation services including configuration, training and integration with CFL's Finance systems. Contract The contract for this service will be let for an initial four-year duration, which will include an implementation period and a period of live running, followed by four, auto-renewed periods of 12 months, each of which is at CFL's option. In advance of each renewal, CFL may elect not to renew, at its sole discretion, at 60 days' notice. The total contract duration is eight years. CFL will contract with the most economically advantageous bidder, and the resultant contract will be available for novation to any subsequent operator of the CHFS contract. It is intended that the contract could be applied for the benefit of CFL's parent company, David MacBrayne Limited (DML), DML subsidiaries or any other entities formed by DML. The services agreement appointing CFL's chosen service provider is provided as part of the procurement, allowing bidders to develop their fully costed proposals by reference to a pre-existing set of contractual terms. A copy of the Contract is provided in the supplier attachment area within the PCS Tender portal. Information To the extent that anything in the procurement documents contradicts statements made during any premarket engagement, the procurement documents shall take precedence. Additional information: The estimated Contract Value excluding VAT range is 2,000,000 to 5,000,000 GBP. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. CFL reserves the right to award additional services in accordance with regulation 33(8) of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract for this service will be let for an initial four-year duration, which will include an implementation period and a period of live running, followed by four, auto-renewed periods of 12 months, each of which is at CFL's option. In advance of each renewal, CFL may elect not to renew, at its sole discretion, at 60 days' notice. The total contract duration is eight years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-035127
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019070-2022
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48217000 - Transaction-processing software package

48330000 - Scheduling and productivity software package

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

72260000 - Software-related services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jul 20224 years ago
Submission Deadline
15 Aug 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CalMac Ferries Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GOUROCK
Postcode
PA19 1QP
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Inverclyde
Electoral Ward
Inverclyde West
Westminster Constituency
Inverclyde and Renfrewshire West

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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