Facilities Management - Mechanical & Electrical Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03551a-2023-02-15T11:39:30Z",
    "date": "2023-02-15T11:39:30Z",
    "ocid": "ocds-h6vhtk-03551a",
    "initiationType": "tender",
    "tender": {
        "id": "DS347-21",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Facilities Management - Mechanical & Electrical Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50710000",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
        },
        "mainProcurementCategory": "services",
        "description": "Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting. The opportunity is available in two Lots. Lot 1 - ALL asset types and services Lot 2 - Asset types and services are separated into three (3) sub-Lots 2A - Specialist Mechanical 2B - Mechanical & Electrical 2C - Specialist Electrical Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.",
        "value": {
            "amount": 2700000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 1
        },
        "lots": [
            {
                "id": "1",
                "title": "Facilities Management - Mechanical & Electrical Services",
                "description": "Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting. Lot 1 - ALL asset types and services Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack. For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.",
                "value": {
                    "amount": 2700000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2160
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "These services are ongoing business requirements and will be re-tendered upon expiry of the initial term or expiry of awarded contract extensions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023. The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals. The overall contract value for the 72 months is estimated in the region of PS2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of PS450,000."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "45%"
                        },
                        {
                            "type": "price",
                            "description": "55%"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Facilities Management - Mechanical & Electrical Services",
                "description": "Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting. Lot 2 - Asset types and services are separated into three (3) sub-Lots: 2A - Specialist Mechanical 2B - Mechanical & Electrical 2C - Specialist Electrical Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack. For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.",
                "value": {
                    "amount": 2700000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2160
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "These services are ongoing business requirements and will be re-tendered upon expiry of the initial term or expiry of awarded contract extensions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023. The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals. The overall contract value for the 72 months is estimated in the region of PS2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of PS450,000."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "45%"
                        },
                        {
                            "type": "price",
                            "description": "55%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50500000",
                        "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50750000",
                        "description": "Lift-maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK"
                    },
                    {
                        "region": "UKK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Authority sites in Devon & Somerset"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50500000",
                        "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50750000",
                        "description": "Lift-maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK"
                    },
                    {
                        "region": "UKK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Authority sites in Devon & Somerset"
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=50279&B=BLUELIGHT",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Terms and conditions of contract provided within the tender pack."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-09-30T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2022-09-30T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2022-09-30T12:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-2433",
            "name": "Devon and Somerset Fire and Rescue Authority",
            "identifier": {
                "legalName": "Devon and Somerset Fire and Rescue Authority",
                "id": "723645339"
            },
            "address": {
                "streetAddress": "Service Headquarters, The Knowle, Clyst St George",
                "locality": "Exeter",
                "region": "UKK",
                "postalCode": "EX3 0NW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Aimee Lee",
                "email": "procurement@dsfire.gov.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=50279&B=BLUELIGHT"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.dsfire.gov.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-59607",
            "name": "Devon & Somerset Fire & Rescue Service",
            "identifier": {
                "legalName": "Devon & Somerset Fire & Rescue Service"
            },
            "address": {
                "streetAddress": "Service Headquarters",
                "locality": "Exeter",
                "postalCode": "EX3 0NW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@dsfire.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-75336",
            "name": "I J Cannings & Son Limited",
            "identifier": {
                "legalName": "I J Cannings & Son Limited",
                "id": "01889679"
            },
            "address": {
                "streetAddress": "Redlands, Exmouth Road, Clyst St George",
                "locality": "Exeter",
                "region": "UKK4",
                "postalCode": "EX5 1AR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-2433",
        "name": "Devon and Somerset Fire and Rescue Authority"
    },
    "language": "en",
    "description": "Lot 1 - Contract Year 1 - tendered planned preventative maintenance costs from the awarded contractor are PS230,399. Further reactive maintenance and repair costs are subject to the volume of reactive callouts placed during the contract year with the Contractor. Therefore the initial total contract value over the 2 year initial fixed term, and optional 4 year extension period, remains at the indicative total contract value of PS2,700,000 (ex VAT).",
    "awards": [
        {
            "id": "004629-2023-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Facilities Management - Mechanical & Electrical Services - Lot 1",
            "status": "active",
            "hasSubcontracting": true,
            "subcontracting": {
                "description": "A proportion of this contract is to be sub-contracted for specialist maintenance service provision."
            },
            "suppliers": [
                {
                    "id": "GB-FTS-75336",
                    "name": "I J Cannings & Son Limited"
                }
            ]
        },
        {
            "id": "004629-2023-1-2",
            "relatedLots": [
                "2"
            ],
            "title": "Facilities Management - Mechanical & Electrical Services - Lot 2",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        }
    ],
    "contracts": [
        {
            "id": "004629-2023-1-1",
            "awardID": "004629-2023-1-1",
            "title": "Facilities Management - Mechanical & Electrical Services - Lot 1",
            "status": "active",
            "value": {
                "amount": 2700000,
                "currency": "GBP"
            },
            "dateSigned": "2023-02-14T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "2",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "3",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 7
            }
        ]
    }
}