Managed finance services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-035585-2023-02-22T15:41:29Z",
    "date": "2023-02-22T15:41:29Z",
    "ocid": "ocds-h6vhtk-035585",
    "description": "The Authority intends to execute the proposed the proposed agreement with the supplier on 1st September 2022 for a period of twelve (12) months, with an optional twelve (12) month extension.",
    "initiationType": "tender",
    "tender": {
        "id": "CPG/8256/2022",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Managed finance services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "66170000",
            "description": "Financial consultancy, financial transaction processing and clearing-house services"
        },
        "mainProcurementCategory": "services",
        "description": "Provision of managed finance services to the Authority's Information and Digital Directorate.",
        "lots": [
            {
                "id": "1",
                "description": "During a period of transitioning and migrating from the legacy to new Enterprise Resource Planning (ERP) system, the scope of services are; > Reconciling approx. 10,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year; > Engage contract mgmt and suppliers where invoices do not reconcile; > Develop business cases based on the appropriate accounting treatment; > Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance; > Complete financial accounting returns at Q3 and Q4 for the NAO to audit; > Monthly forecast meetings with all budget holders and uploads agreed position; > Manage cash requirements and forecasts with the CSC; > Work with the fixed asset team on lifeing assets; > Manage corporate service external facing KPI. Additional information: The Authority has awarded this agreement under the Negotiated Procedure Without Prior Publication (reg. 32). Prior to award, the Authority issued a Voluntary ex ante transparency notice (2022/S 000-020189).",
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_TECHNICAL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
            }
        ],
        "procurementMethodRationale": "The Authority has awarded this contract to the named supplier under regulation 32.2.b.ii having earlier issued a VEAT notice stating its intention to do so. The awarded supplier currently provides the Services under a broader agreement, which is in exit. The Authority considers the services to business critical, in that they are essential to our ability to procure goods and pay our suppliers on time. The Authority is currently migrating between it's PRISM ERP (xFCO) and ARES(xDFID) to a consolidated FCDO HERA ERP. Experience and understanding of all systems is integral to the function performed by this specialist finance team. During the present financial year and to deliver year end accounts and annual reporting, the Authority requires that the provider resources the service with knowledge of both the old and new ERP systems since they can ensure a smooth migration of data and integrity of year end accounts. The Authority therefore considers that competition is absent for technical reasons. Provision of the Services following transition will be the subject of a procurement exercise."
    },
    "awards": [
        {
            "id": "020189-2022-CPG/8256/2022-1",
            "relatedLots": [
                "1"
            ],
            "title": "Managed Financial Services",
            "status": "active",
            "hasSubcontracting": true,
            "suppliers": [
                {
                    "id": "GB-FTS-59667",
                    "name": "BAE Systems Applied Intelligence Limited"
                }
            ]
        },
        {
            "id": "005339-2023-CPG/8256/2022-1",
            "relatedLots": [
                "1"
            ],
            "title": "ICT: Service Operations: IDD Managed Financial Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-75879",
                    "name": "BAE SYSTEMS APPLIED INTELLIGENCE LIMITED"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-131",
            "name": "Foreign Commonwealth and Development Office",
            "identifier": {
                "legalName": "Foreign Commonwealth and Development Office"
            },
            "address": {
                "streetAddress": "King Charles Street",
                "locality": "London",
                "region": "UK",
                "postalCode": "SW1A 2AH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "ICT.Commercial@fcdo.gov.uk",
                "email": "ict.commercial@fcdo.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-59667",
            "name": "BAE Systems Applied Intelligence Limited",
            "identifier": {
                "legalName": "BAE Systems Applied Intelligence Limited"
            },
            "address": {
                "streetAddress": "Surrey Research Park",
                "locality": "Guildford, Surrey",
                "region": "UK",
                "postalCode": "GU2 7RQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-46142",
            "name": "High Court, Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court, Royal Courts of Justice"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-75879",
            "name": "BAE SYSTEMS APPLIED INTELLIGENCE LIMITED",
            "identifier": {
                "legalName": "BAE SYSTEMS APPLIED INTELLIGENCE LIMITED",
                "id": "01337451"
            },
            "address": {
                "locality": "Guildford",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-75880",
            "name": "Foreign, Commonwealth & Development Office London",
            "identifier": {
                "legalName": "Foreign, Commonwealth & Development Office London"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-131",
        "name": "Foreign Commonwealth and Development Office"
    },
    "contracts": [
        {
            "id": "020189-2022-CPG/8256/2022-1",
            "awardID": "020189-2022-CPG/8256/2022-1",
            "title": "Managed Financial Services",
            "status": "active",
            "value": {
                "amount": 2800000,
                "currency": "GBP"
            },
            "dateSigned": "2022-07-15T00:00:00+01:00"
        },
        {
            "id": "005339-2023-CPG/8256/2022-1",
            "awardID": "005339-2023-CPG/8256/2022-1",
            "title": "ICT: Service Operations: IDD Managed Financial Services",
            "status": "active",
            "value": {
                "amount": 2851980,
                "currency": "GBP"
            },
            "dateSigned": "2023-02-14T00:00:00Z"
        }
    ],
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}