Maintenance of Commercial and Domestic Fire Suppression Systems

{
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    "id": "ocds-h6vhtk-035f43-2023-02-17T17:03:30Z",
    "date": "2023-02-17T17:03:30Z",
    "ocid": "ocds-h6vhtk-035f43",
    "description": "SPD Question 2.C.1 Reliance on the capacities of other entities Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon. SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on. Exclusion Criteria Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Questions 3A - 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 Prompt Payment Certificate SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration SPD Question 3A.6 Modern Slavery Act 2015 Declaration SPD Question 3C.1 Blacklisting In Construction Industry Declaration Declaration Section Health and Safety Questionnaire Declaration Section *Form of Tender SPD Question 3D.11 Non-Collusion Certificate SPD Question 4B.5.1 Insurance Certificates SPD Question 4C.6 Accreditations SPD Question 4D.1 Health and Safety Questionnaire SPD Question 4D.2 Environmental Management Certification *The 'Form of Offer to Tender' must be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. (SC Ref:723130)",
    "initiationType": "tender",
    "tender": {
        "id": "SLC/PS/HTR/22/125",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Maintenance of Commercial and Domestic Fire Suppression Systems",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50800000",
            "description": "Miscellaneous repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The Council wish to appoint a contractor to conduct the service and maintenance of all fire suppression and sprinkler systems within their commercial and domestic properties throughout South Lanarkshire. This includes the provision of an emergency call out service and carrying out remedial works as required. The properties with fire suppression and sprinkler systems range from Primary Schools, Social Work establishments, Educational establishments, etc.",
        "value": {
            "amount": 2661000,
            "currency": "GBP"
        },
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                "description": "Procurement will be conducted via the Open Tendering procedure and the ITT will be published in Public Contracts Scotland Tender (PCST). Additional information: Quality Award Criteria listed below: Qualifications / Accreditations of Operatives Fictitious Initial Service Visit Service Delivery Resources / Training Community Benefits - minimum number of points required - 150 Fair Work First",
                "awardCriteria": {
                    "criteria": [
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                "hasRenewal": true,
                "renewal": {
                    "description": "Contract has an optional extension of up to 36 months subject to satisfactory performance, financial standing and available funding. Contract will be renewed prior to the end of the contract period."
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                        "region": "UKM95"
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                "deliveryLocation": {
                    "description": "South Lanarkshire Council"
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                    "type": "suitability",
                    "description": "SPD Question 4A.1 Trade Registers It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. SPD Question 4A.2 Authorisation/Membership Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.",
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                    "description": "SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio; Liquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio Gearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio. Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4. The Council requires bidders to pass 2 out of the 3 financial ratios above. Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors: Would the bidder have passed the checks if prior year accounts had been used? Were any of the poor appraisal outcomes \"marginal\"? Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance? Does the bidder have sufficient reserves to sustain losses for a number of years? Does the bidder have a healthy cashflow? Is the bidder profitable enough to finance the interest on its debt? Is most of the bidder's debt owed to group companies? Is the bidder's debt due to be repaid over a number of years, and affordable? Have the bidder's results been adversely affected by \"one off costs\" and / or \"one off accounting treatments\"? Do the bidder's auditors (where applicable) consider it to be a \"going concern\"? Will the bidder provide a Parent Company Guarantee? Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace? The Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided.",
                    "minimum": "SPD Question 4B.5 Insurance The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover: Employer's Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims.",
                    "appliesTo": [
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                {
                    "type": "technical",
                    "description": "SPD Question 4C.1.2 Technical and Professional Ability With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the bidder in the last 5 years. It is a requirement of this tender that the Bidder can demonstrate in their response to question 4.C1.2 that they have held contracts of a similar nature, size and value as detailed in the Specifications (Attachment 3) within the last FIVE years. Bidders should provide details of their experience of organising and co-ordinating large scale projects . A minimum of 3 examples and a maximum of 5 should be provided. The Council reserves the right to verify any information supplied with the relevant Company / Authority. SPD Question 4C.6 Technical and Professional Ability (Qualifications) The bidder as a company will hold the following educational or professional qualifications: It is a requirement of this tender that the bidder is accredited with the Loss Prevention Council Board (LPCB) as a LPC1048 certified contractor, to a minimum of level 3, authorised to service and maintain fire sprinkler systems in Commercial, Industrial, Residential and Domestic properties. SPD Question 4C.10 Technical and Professional Ability (Sub-Contracting) Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. SPD Question 4D.1 Quality Assurance Schemes It is a requirement of this tender that the bidder recommended for award completes a Health & Safety Questionnaire and submits this to the Council when requested to do so by the Council, prior to any award being made. The Health and Safety Questionnaire is included in the attachment area for information only at this stage and doesn't require to be submitted within the Qualification Envelope. SPD Question 4D.2 Environmental Management Standards It is a requirement of this tender that bidder recommended for award holds the ISO 140001 Environmental Management System accreditation or equivalent (as shown on the attachment within the ITT).",
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        "contractTerms": {
            "performanceTerms": "Please refer to ITT.",
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            "date": "2022-09-15T12:00:00+01:00"
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        "hasRecurrence": true,
        "reviewDetails": "Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is: Court of Session Parliament House Parliament Square Edinburgh EH1 1RQ +44 1312252595 supreme.courts@scotcourts.gov.uk",
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            "description": "2030"
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                "region": "UKM95",
                "postalCode": "ML3 0AA",
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                "email": "irene.peacock@southlanarkshire.gov.uk",
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                        "description": "Housing and community amenities"
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        {
            "id": "GB-FTS-75633",
            "name": "FES Ltd",
            "identifier": {
                "legalName": "FES Ltd"
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            "address": {
                "streetAddress": "Forth House , Pirnhall Business Park",
                "locality": "Stirling",
                "region": "UKM77",
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            "subcontracting": {
                "description": "FES Ltd intend to subcontract the excavations and cable install to Belac Group Ltd."
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