Award

CONTRACT AWARD: The Provision of a CRM and MDM Solution

BUCKINGHAMSHIRE COUNCIL

This public procurement record has 3 releases in its history.

Award

14 Feb 2023 at 13:39

TenderUpdate

07 Sep 2022 at 14:17

Tender

19 Aug 2022 at 12:57

Summary of the contracting process

The Buckinghamshire Council has awarded a contract for the provision of a CRM and MDM Solution. The contract involves the implementation of a modern Customer Relationship Platform that integrates with existing systems to improve resident services. The contract covers hosting, licensing, maintenance, upgrades, consultancy, and other related services. The awarded supplier is Abavus Ltd. The contract value is £693,000, and it was signed on 13th February 2023.

This tender by the Buckinghamshire Council offers business opportunities for companies experienced in providing CRM and MDM solutions. The contract aims to enhance customer service and streamline digital processes for residents. Businesses specialising in software package and information systems, IT services, and customer relationship management software development can find this tender suitable for their expertise.

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Notice Title

CONTRACT AWARD: The Provision of a CRM and MDM Solution

Notice Description

The Contract is for the provision of a corporate, modern Customer Relationship Platform (CRM) that supports the Council's vision of a "Customer First" culture. The Council's vision is to give residents more free time by making everything they do with the Council faster and easier. We need modern tools to achieve this, harnessing the power of Master Data Management (MDM) to enable a 'single view of the customer' and integrate with existing Line of Business systems. This cloud hosted system will provide rich, unfettered data to help promote the seamless digital journey from the Buckinghamshire Council website. The solution includes (but is not be limited to) the following: hosting, licensing, maintenance, upgrades, reporting, consultancy, customisation, configuration, database administration, data cleansing, data migration, Implementation, initial training, ongoing support.

Lot Information

Lot 1

The Contract is for the provision of a corporate, modern Customer Relationship Platform (CRM) that supports the Council's vision of a "Customer First" culture. The Council's vision is to give residents more free time by making everything they do with the Council faster and easier. We need modern tools to achieve this, harnessing the power of Master Data Management (MDM) to enable a 'single view of the customer' and integrate with existing Line of Business systems. This cloud hosted system will provide rich, unfettered data to help promote the seamless digital journey from the Buckinghamshire Council website. The solution includes (but is not be limited to) the following: hosting, licensing, maintenance, upgrades, reporting, consultancy, customisation, configuration, database administration, data cleansing, data migration, Implementation, initial training, ongoing support. The CRM platform needs to be effective and configurable, fulfilling our high-level requirements of interactive web forms, a customer account, and an integration engine to fulfil integration into our back-office systems. The platform will enable analysis of customer needs so we can shape our services accordingly as we achieve a better understanding of how customers interact across all services. A CRM platform combined with MDM technology will enable residents to track service requests, receive updates electronically, so we can deliver personalised, targeted services and communication to strengthen relationships with our communities. Our vision is for a platform that touches all service areas, with an emphasis on providing integrations for the more transactional services. We intend to do this through a four-phase programme which were set out in the requirements. The platform will enable future integration and interaction around online booking, payments, live chat, social listening, artificial intelligence, data management, Single Sign On, and several other capabilities. It is important we see no degradation to our existing services, particularly Household Waste with established integrations. This also includes a single sign on into some of our applications, including (but not limited to) our Revenues and Benefits application and our library services application. Additional information: The Contract Value stated at II.1.7 and at V.2.4 is for the initial 5 year term only.

Options: The Contract is for a 5 year initial term with the option to extend for a period, or consecutive periods, of up to sixty (60) months.

Renewal: An option to extend for a period, or consecutive periods, of up to sixty (60) months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03605f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004505-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

48445000 - Customer Relation Management software package

72000000 - IT services: consulting, software development, Internet and support

72212445 - Customer Relation Management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
£2,920,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£693,000 £500K-£1M

Notice Dates

Publication Date
14 Feb 20233 years ago
Submission Deadline
19 Sep 2022Expired
Future Notice Date
Not specified
Award Date
13 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE COUNCIL
Contact Name
Miss Helen Bold
Contact Email
helen.bold@buckinghamshire.gov.uk
Contact Phone
+44 1296383660

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1UA
Post Town
Hemel Hempstead
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLJ13 Buckinghamshire

Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

ABAVUS

Open Contracting Data Standard (OCDS)

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