Serials, Periodicals, and Associated Services (Print and Digital)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0366df-2023-07-17T10:09:14+01:00",
    "date": "2023-07-17T10:09:14+01:00",
    "ocid": "ocds-h6vhtk-0366df",
    "description": "This framework agreeement was initially tendered with 2 lots but a lack of bidders for Lot 2 mean that a non-lotted framework is awarded based on the requirements and characteristics (including GBP value) of Lot 1 only",
    "initiationType": "tender",
    "tender": {
        "id": "LIB4054 SU",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Serials, Periodicals, and Associated Services (Print and Digital)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "22200000",
            "description": "Newspapers, journals, periodicals and magazines"
        },
        "mainProcurementCategory": "goods",
        "description": "The current 'Serials, Periodicals and Associated Services' agreement is led by SUPC and supported by HEPCW, LUPC, NEUPC, and NWUPC along with the four specialist library consortia Academic Libraries North, MUAL, NEYAL, and WHELF. The agreement ran for an initial 2 year period and has had two 12 month extensions, totally four years. It expires on 30th April 2023 and is likely to be extended until 31st July 2023. The agreement scope remains similar to the current agreement and will cover the supply of serials by subscriptions agents in print and/or electronic formats. This includes current, backissue, backsets and digital archives of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; standards and databases. Also included are associated services relating to consolidation or usage analysis.",
        "value": {
            "amount": 300000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Lot 1 is intended for suppliers delivering comprehensive academic library subscription services from any publisher willing to contract via a subscriptions agent, including both print and digital resources with a subscriptions management portal and appropriate consolidation services. Additional information: It is intended that Lot 1 will be awarded to a maximum of 4 Suppliers. NB: A lack of bidders for Lot 2 mean that we are awarding this contract based on the requirements and characteristics of Lot 1 only.",
                "status": "cancelled",
                "title": "Full subscription management service",
                "value": {
                    "amount": 250000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement shall commence on the 1st August 2023 and will last for 2 years, with the option to extend multiple times for up to a further two years to a maximum of 31st July 2027, subject to satisfactory performance and the ongoing needs of members being met."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Contract Management & Reporting",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Subscription Management",
                            "type": "quality",
                            "description": "25"
                        },
                        {
                            "name": "Subscription Management System",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Payment, Invoicing & Credits",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Responsible Procurement",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "20%"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Partial subscription management service",
                "description": "Lot 2 is intended for suppliers who cannot offer the full service but nevertheless offer valuable services to members. It is appropriate for suppliers who may not have a subscriptions management portal or who offer only digital services. A broad range of suppliers might fall into this Lot but they must be able to manage subscription transactions on behalf of members and offer a wide range of publishers. Additional information: It is intended that Lot 2 will be awarded to a maximum of 6 Suppliers.",
                "value": {
                    "amount": 50000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement shall commence on the 1st August 2023 and will last for 2 years, with the option to extend multiple times for up to a further two years to a maximum of 31st July 2027, subject to satisfactory performance and the ongoing needs of members being met."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "22200000",
                        "description": "Newspapers, journals, periodicals and magazines"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Various locations around the UK"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "22200000",
                        "description": "Newspapers, journals, periodicals and magazines"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Various locations around the UK"
                },
                "relatedLot": "2"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-02-03T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 1
        },
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66723&B=SUPC",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 10
            }
        },
        "tenderPeriod": {
            "endDate": "2023-05-30T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2023-05-30T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-05-30T12:00:00+01:00"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-5463",
            "name": "Southern Universities Purchasing Consortium (SUPC)",
            "identifier": {
                "legalName": "Southern Universities Purchasing Consortium (SUPC)",
                "id": "111357"
            },
            "address": {
                "streetAddress": "Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate",
                "locality": "Reading",
                "region": "UK",
                "postalCode": "RG6 6BU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Gavin Phillips",
                "telephone": "+44 1189357081",
                "email": "supc@reading.ac.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66723&B=SUPC"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://www.supc.ac.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-172",
            "name": "European Union",
            "roles": [
                "funder"
            ]
        },
        {
            "id": "GB-FTS-80263",
            "name": "Southern Universities Management Services",
            "identifier": {
                "legalName": "Southern Universities Management Services"
            },
            "address": {
                "streetAddress": "Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road",
                "locality": "Reading",
                "postalCode": "RG6 6BU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1183784304",
                "email": "supc@reading.ac.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://www.supc.ac.uk"
            }
        },
        {
            "id": "GB-FTS-87423",
            "name": "EBSCO International Inc",
            "identifier": {
                "legalName": "EBSCO International Inc",
                "id": "607979689"
            },
            "address": {
                "streetAddress": "6th Floor, Civic Centre, Silver Street",
                "locality": "Enfield",
                "region": "UK",
                "postalCode": "EN1 3XA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.ebsco.com",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-87424",
            "name": "Otto Harrassowitz GmbH & Co. KG",
            "identifier": {
                "legalName": "Otto Harrassowitz GmbH & Co. KG",
                "id": "DE 113897518"
            },
            "address": {
                "streetAddress": "Kreuzberger Ring 7 c-d",
                "locality": "Wiesbaden",
                "region": "DE",
                "postalCode": "65205",
                "countryName": "Germany"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.harrassowitz.de",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-87425",
            "name": "Prenax Limited",
            "identifier": {
                "legalName": "Prenax Limited",
                "id": "GB756963282"
            },
            "address": {
                "streetAddress": "Barrington House",
                "locality": "Yeovil",
                "region": "UK",
                "postalCode": "BA20 2HL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.prenax.com/en-gb",
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-5463",
        "name": "Southern Universities Purchasing Consortium (SUPC)"
    },
    "language": "en",
    "planning": {
        "budget": {
            "finance": [
                {
                    "id": "1",
                    "description": "Although the UK has left the EU, it is possible that some members may have EU funding. A contract notice will be placed with OJEU accordingly.",
                    "financingParty": {
                        "name": "European Union",
                        "id": "GB-FTS-172"
                    },
                    "relatedLots": [
                        "1"
                    ]
                }
            ]
        }
    },
    "awards": [
        {
            "id": "020440-2023-n/a-1",
            "relatedLots": [
                "1"
            ],
            "title": "Selection Questionnaire",
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        },
        {
            "id": "020440-2023-1-2",
            "relatedLots": [
                "1"
            ],
            "title": "Lot 1 - Full subscription management service",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-87423",
                    "name": "EBSCO International Inc"
                },
                {
                    "id": "GB-FTS-87424",
                    "name": "Otto Harrassowitz GmbH & Co. KG"
                },
                {
                    "id": "GB-FTS-87425",
                    "name": "Prenax Limited"
                }
            ]
        },
        {
            "id": "020440-2023-2-3",
            "relatedLots": [
                "1"
            ],
            "title": "Lot 2 - Partial subscription management service",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        }
    ],
    "contracts": [
        {
            "id": "020440-2023-1-2",
            "awardID": "020440-2023-1-2",
            "title": "Lot 1 - Full subscription management service",
            "status": "active",
            "value": {
                "amount": 250000000,
                "currency": "GBP"
            },
            "dateSigned": "2023-07-17T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}