Award

(NU/1782) Supply and Installation of a Clinical Data Management System and a Randomisation System

NEWCASTLE UNIVERSITY

This public procurement record has 2 releases in its history.

Award

07 Sep 2023 at 12:51

Tender

13 Sep 2022 at 10:28

Summary of the contracting process

Newcastle University has completed an award process for the "Supply and Installation of a Clinical Data Management System and a Randomisation System" tender. The procurement involved goods under the main procurement category, specifically database software packages. The tender was published on 2023-09-07 and awarded to Assured Information Systems Ltd. The University specified a minimum 10-day standstill period for unsuccessful tenderers to seek debriefing. The address for further information is available on Newcastle University's Procurement Services website.

This tender presents an opportunity for suppliers in the medical information systems industry to compete for contracts with Newcastle University. The University required established cloud-based solutions for clinical trial environments. Businesses specializing in database software packages and operating software could find this opportunity well-suited for expanding their market presence. Interested suppliers should ensure compliance with procurement regulations and consider the 10-day standstill period for feedback in case of unsuccessful bids.

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Notice Title

(NU/1782) Supply and Installation of a Clinical Data Management System and a Randomisation System

Notice Description

The scope is for the supply, implementation and support for a Clinical Data Management System and Randomisation System to be used by all members of the NCTU, and by trial teams across multiple clinical sites, nationally and globally. The requirements are for established cloud-based, off the shelf solutions which are in use within clinical trial environments. The systems must be accessed via a web-based interface. The systems must have different user profiles to support the setting up, management and data removal for statistical analysis. This tender process is divided two lots. Suppliers may submit a bid for one of the lots or both lots. Each Lot will be assessed separately. Lot 1 - Clinical Data Management System and Lot 2 - Randomisation System. Note no award was made for Lot 2.

Lot Information

Clinical Data Mangeement System

The scope is for the supply, implementation and support for a Clinical Data Management System to be used by all members of the NCTU, and by trial teams across multiple clinical sites, nationally and globally. The requirements are for established cloud-based, off the shelf solutions which are in use within clinical trial environments. The systems must be accessed via a web-based interface. The systems must have different user profiles to support the setting up, management and data removal for statistical analysis.

Renewal: The initial contract term shall be for 5 years from the go-live date with an option to extend the contract for an additional 5 years, or for periods of 2 years thereafter. The total number of years for live running before a full re-tender exercise is undertaken shall not exceed 15 years. The justification for the length of contract is length of time for the clinical trials and the difficulty of extracting the data from live trials.

Lot 2 Randomisation System

Newcastle Clinical Trials Unit (NCTU) is a UKCRC Registered CTU that works in collaboration with investigators to design and deliver clinical trials and studies answering important clinical questions, whose findings bring substantial impact to patients and the NHS; it has a portfolio across many clinical disciplines and from different funders (public, commercial, and charitable). There are currently over 40 active interventional trials with a total funding value is excess of PS30m, these include international trials and a growing portfolio of trials with adaptive designs. Most of the portfolio are regulated by the Medicines for Healthcare Products Regulatory Agency (MHRA). NCTU works in a demanding and constantly evolving ethical, legal, regulatory and scientific landscape, across multiple countries. We seek opportunities for faster, more efficient, cost effective, and better research. NCTU requires systems that ensures robust trial design are conducted in line with MHRA and other legislated regulatory requirements that stand up to international scrutiny. The systems(s) must be suitable for use in academic trials units and ensure they operate in a way which is complaint with applicable legislation. The systems should combine excellent functionality with customisability that will also require the set-up time of trials to be minimised without impacting on staff time needed to develop, test, and deploy trials and studies within the system. Staff move between locations to work, including from NHS Trusts and from home, and thus secure access from any location is needed to both build and manage the systems. The scope is for the supply, implementation and support for a Clinical Data Management System and Randomisation System to be used by all members of the NCTU, and by trial teams across multiple clinical sites, nationally and globally. The requirements are for established cloud-based, off the shelf solutions which are in use within clinical trial environments. The systems must be accessed via a web-based interface. The systems must have different user profiles to support the setting up, management and data removal for statistical analysis. This tender process is divided two lots. Suppliers may submit a bid for one of the lots or both lots. Each Lot will be assessed separately. Lot 1 - Clinical Data Management System and Lot 2 - Randomisation System.

Options: The initial contract term shall be for 5 years from the go-live date with an option to extend the contract for an additional 5 years, or for periods of 2 years thereafter. The total number of years for live running before a full re-tender exercise is undertaken shall not exceed 15 years. The justification for the length of contract is length of time for the clinical trials and the difficulty of extracting the data from live trials.

Renewal: The initial contract term shall be for 5 years from the go-live date with an option to extend the contract for an additional 5 years, or for periods of 2 years thereafter. The total number of years for live running before a full re-tender exercise is undertaken shall not exceed 15 years. The justification for the length of contract is length of time for the clinical trials and the difficulty of extracting the data from live trials.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0367f4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026480-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48600000 - Database and operating software package

48611000 - Database software package

48814000 - Medical information systems

Notice Value(s)

Tender Value
£3,750,000 £1M-£10M
Lots Value
£3,750,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20232 years ago
Submission Deadline
17 Oct 2022Expired
Future Notice Date
Not specified
Award Date
15 Aug 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE UNIVERSITY
Contact Name
Dr Emma Barksby
Contact Email
emma.barksby@ncl.ac.uk
Contact Phone
+44 1912086298

Buyer Location

Locality
NEWCASTLE
Postcode
NE1 7RU
Post Town
Newcastle upon Tyne
Country
England

Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside

Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

ASSURED INFORMATION SYSTEMS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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