Award

TfWRL Facilities Management

TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)

This public procurement record has 4 releases in its history.

Award

31 Oct 2023 at 11:24

TenderUpdate

27 Oct 2022 at 11:34

TenderUpdate

28 Sep 2022 at 07:57

Tender

23 Sep 2022 at 07:48

Summary of the contracting process

Transport for Wales Rail Limited (Utility Buyer) has awarded the contract for the TfWRL Facilities Management to VINCI Facilities. The procurement process was initially an open procedure and covered building and facilities management services within the services category. The procurement stage reached completion after considering quality and price criteria, with VINCI Facilities emerging as the successful supplier. The contract was signed on 31st March 2023.

The Facilities Management tender by Transport for Wales Rail Limited presents an opportunity for businesses in the building and facilities management services industry. With a focus on providing maintenance services across 248 locations in Wales and the border regions, the tender requires expertise in Computer Aided Facilities Management (CAFM) systems, legislative compliance knowledge, and the ability to manage multiple trades. Businesses well-suited for this opportunity should have experience in delivering high-quality facility management services on a large scale, demonstrating capacity for long-term partnership and service excellence.

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Notice Title

TfWRL Facilities Management

Notice Description

TfW operate a diverse estate of 248 stations and ancillary properties across Wales and the border regions. These stations are the gateway to our network and invariably the heartbeat of the local communities which they serve. The next iteration of our Facilities Management (FM) arrangements will commence in early 2023 and need to reflect the importance of these facilities as well as current and future customer aspirations.

Lot Information

Lot 1

Hard FM Procurement will be sourced in accordance with an Open Procedure of the Utilities Contracts Regulations 2015 The proposed contract covers the provision of preventative (PPM) maintenance and reactive maintenance along with ancillary services for sites across the Wales and borders network. The station estate (248 locations) and ancillary buildings are outlined in Appendix 1 to this document and have been divided into 3 lots due to their geographical locations. You may choose to tender for all lots or select certain lots: Lot 1 - North Lot 2 - South Lot 3 - Core Valley Lines (CVL) Lot 4 - All stations (ie Lot 1 + Lot 2 + Lot 3) The following scope will apply to this tender: The Supplier must provide a Computer Aided Facilities Management (CAFM) system to request and have recorded works and/or faults relating to the property and its assets 365 days per year, 7 days per week and 24 hours a day. The Supplier must have the capability to manage and implement remedies to address asset faults and breakdowns requiring multiple trades. The Supplier will be accountable for the quality of service from its own supply chain and subcontractors The Supplier must be fully conversant with all relevant current and pending legislation. As our expert partner, the Service provider must advise of the requirements to achieve compliance, its risks from areas of non-compliance and relevant mitigation techniques. Please refer to Volume 5 - Scope of Work and all relevant attachments, included in the tender documentation, for the full scope of work. Please Note: The scope of service will fluctuate over time, both up and down, to potentially include new work packages, new locations such as stations, depots or ancillary buildings, and additional subsidiaries of Transport for Wales. Additional information: Access to supplementary detail required to prepare a bid are stored on a SharePoint site which is password protected - to obtain access, an NDA will need to be signed. Please follow the instructions outlined in Volume 5 - Scope

Options: The scope of service will fluctuate over time, both up and down, to potentially include new work packages, new locations such as stations, depots or ancillary buildings, and additional subsidiaries of Transport for Wales.

Renewal: 3 year contract with an option to extend for a further 2 years

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-036ac9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032103-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Oct 20232 years ago
Submission Deadline
24 Oct 2022Expired
Future Notice Date
Not specified
Award Date
30 Mar 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
5 years from contract start date

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)
Contact Name
Not specified
Contact Email
nathan.jones@tfwrail.wales
Contact Phone
+44 2920720500

Buyer Location

Locality
RHONDDA CYNON TAF
Postcode
CF37 4TH
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales

Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

VINCI FACILITIES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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