Tender for a System incorporating Human Resources, Duties Management & Training Administration & Payroll

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-036b19-2022-09-23T15:37:06+01:00",
    "date": "2022-09-23T15:37:06+01:00",
    "ocid": "ocds-h6vhtk-036b19",
    "initiationType": "tender",
    "tender": {
        "id": "11405",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Tender for a System incorporating Human Resources, Duties Management & Training Administration & Payroll",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72261000",
            "description": "Software support services"
        },
        "mainProcurementCategory": "services",
        "description": "The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration and Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion. Requirements are broken into LOT(S): * Lot 1- HR DMS & TAS * Lot 2 - PAYROLL * Lot 3 - HR, DMS, TAS & PAYROLL Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.",
        "value": {
            "amount": 3500000,
            "currency": "GBP"
        },
        "lotDetails": {
            "awardCriteriaDetails": "* Lot 1- HR DMS & TAS * Lot 2 - PAYROLL * Lot 3 - HR, DMS, TAS & PAYROLL"
        },
        "lots": [
            {
                "id": "1",
                "title": "Human Resource Management System, Duties Management System & Training Administration System",
                "description": "The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. This extension period shall be subject to: * The organisational requirements of the Authority. * The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. * The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable accepts no liability should this happen. Evaluators will evaluate each bid and Lots inclusive of both quality and price. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.",
                "value": {
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money."
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Payroll",
                "description": "The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a Payroll system. The solution needs to be tried and tested and integratable with other systems in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. This extension period shall be subject to: * The organisational requirements of the Authority. * The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. * The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Evaluators will evaluate each bid and Lots inclusive of both quality and price. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.",
                "value": {
                    "amount": 500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be with a single supplier to commence on system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money."
                },
                "status": "active"
            },
            {
                "id": "3",
                "title": "Human Resource Management System, Duties Management System & Training Administration System & PAYROLL",
                "description": "The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration & Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. This extension period shall be subject to: * The organisational requirements of the Authority. * The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. * The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Evaluators will evaluate each bid and Lots inclusive of both quality and price. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.",
                "value": {
                    "amount": 3500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money."
                },
                "status": "active"
            }
        ],
        "items": [
            {
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
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                    },
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                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG1"
                    }
                ],
                "deliveryLocation": {
                    "description": "WR3 8SP"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79211110",
                        "description": "Payroll management services"
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                        "description": "Software support services"
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            },
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                "id": "3",
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                    },
                    {
                        "scheme": "CPV",
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                    },
                    {
                        "scheme": "CPV",
                        "id": "72261000",
                        "description": "Software support services"
                    }
                ],
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                        "region": "UKG1"
                    }
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                "deliveryLocation": {
                    "description": "WR38SP"
                },
                "relatedLot": "3"
            }
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        "submissionMethod": [
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            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53070&B=BLUELIGHT",
        "documents": [
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                "documentType": "economicSelectionCriteria"
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                "id": "technical",
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        ],
        "contractTerms": {
            "performanceTerms": "As stated in the procurement documents."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-11-16T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2022-11-16T12:01:00Z"
        },
        "bidOpening": {
            "date": "2022-11-16T12:01:00Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "60 months"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-48447",
            "name": "West Mercia Police",
            "identifier": {
                "legalName": "West Mercia Police",
                "id": "N/A"
            },
            "address": {
                "streetAddress": "Hindlip Hall",
                "locality": "Worcester",
                "region": "UKG1",
                "postalCode": "WR3 8SP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Farzad Zeb",
                "telephone": "+44 1905331621",
                "email": "farzad.zeb@westmercia.police.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53070&B=BLUELIGHT"
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            "details": {
                "url": "http://www.westmercia.police.uk",
                "classifications": [
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                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
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                        "description": "Public order and safety"
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        },
        {
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            "name": "West Mercia Police and Crime Commissioner",
            "identifier": {
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            },
            "address": {
                "streetAddress": "Hindlip Hall, Hindlip",
                "locality": "Worcester",
                "postalCode": "WR3 8SP",
                "countryName": "United Kingdom"
            },
            "roles": [
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    "buyer": {
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    },
    "language": "en"
}