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Business School Accreditation Management System

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

Award

14 Apr 2023 at 08:13

Award Notice
Tender

07 Oct 2022 at 14:10

Tender Notice
Summary of the contracting process

The University of Southampton is currently seeking a Business School Accreditation Management System through an active tender process. The system is aimed at helping the Southampton Business School achieve and maintain internationally recognised accreditations. The contract, with a maximum period of 9 years, includes an initial 5-year term and options for two additional 2-year extensions, with an estimated total value between £198,000 and £272,000 GBP. The tender, conducted as an Open procedure, focuses on software supply services under the main procurement category of services. The University aims to streamline data collection and reporting processes related to accreditations by implementing the new system.

This tender presents an opportunity for businesses providing software supply services specifically tailored for academic institutions, with experience in managing accreditation data and interfacing with core corporate systems. Due to the long contract period and potential for extensions, companies interested in establishing long-term partnerships with educational institutions may find this tender appealing. The procurement stage involves active submissions, with the tender closing on November 7, 2022, and potential for business growth through successful contract awards.

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Notice Information

Notice Title

Business School Accreditation Management System

Notice Description

The University of Southampton is seeking a Business School Accreditation Management System. Southampton Business School (SBS) are a full-service Business School that offers undergraduate, Masters, MBA, DBA and PhD programmes on campus to over 2,500 students from around the world. Our programmes are currently accredited by the AACSB and AMBA. A central part of the University's ambition for SBS is to achieve and maintain the 'Triple Crown of internationally recognised accreditations. The 'Triple Crown' is made up of three of the largest and most influential business school accreditation organisations: * AACSB - The Association to Advance Collegiate Schools of Business (United States) * AMBA - The Association of MBAs (United Kingdom) * EQUIS - EFMD Quality Improvement System (European Union) The University are currently accredited by AACSB and AMBA but achieving EQUIS accreditation would put The University of Southampton Business School into the top 1% of Business Schools worldwide. Management and reporting of accurate data is a key part of the process when working towards or maintaining accreditations. Throughout the academic year we are required to report to the accrediting bodies on several areas within the Business School relating to HR, student marks, student numbers and finance. We also keep records on 'Assurance of Learning' which is a key part of AACSB accreditation and require accurate records on pass rates and areas for improvement to 'close the loop'. This is currently a resource intensive process and SBS are seeking a system to help manage this process in order to achieve these outcomes. The University is seeking a system to meet the needs of SBS for both collecting and storing data for accreditation purposes. The required system should enable SBS to collate the data required for accreditation, removing the current use of an Access database and series of spreadsheets, and providing a single source of data to supply to the accrediting bodies. The system should also be able to provide outputs in the required format for the 3 Accrediting bodies which make up the Triple Crown. The system must be able to interface, either directly or through automated reports, with core corporate systems, such as the student record system, finance system, human resources and research system to help reduce the time taken to collect the required data and reduce the risk of error and inaccuracies. As well as the data required from the core corporate systems, the system must be able to handle a record of 'Assurance of Learning' which is key part of AACSB accreditation and requires records on pass rates and areas of improvement.

Lot Information

Lot 1

The University of Southampton is seeking a Business School Accreditation Management System. Southampton Business School (SBS) are a full-service Business School that offers undergraduate, Masters, MBA, DBA and PhD programmes on campus to over 2,500 students from around the world. Our programmes are currently accredited by the AACSB and AMBA. A central part of the University's ambition for SBS is to achieve and maintain the 'Triple Crown of internationally recognised accreditations. The 'Triple Crown' is made up of three of the largest and most influential business school accreditation organisations: * AACSB - The Association to Advance Collegiate Schools of Business (United States) * AMBA - The Association of MBAs (United Kingdom) * EQUIS - EFMD Quality Improvement System (European Union) The University are currently accredited by AACSB and AMBA but achieving EQUIS accreditation would put The University of Southampton Business School into the top 1% of Business Schools worldwide. Management and reporting of accurate data is a key part of the process when working towards or maintaining accreditations. Throughout the academic year we are required to report to the accrediting bodies on several areas within the Business School relating to HR, student marks, student numbers and finance. We also keep records on 'Assurance of Learning' which is a key part of AACSB accreditation and require accurate records on pass rates and areas for improvement to 'close the loop'. This is currently a resource intensive process and SBS are seeking a system to help manage this process in order to achieve these outcomes. The University is seeking a system to meet the needs of SBS for both collecting and storing data for accreditation purposes. The required system should enable SBS to collate the data required for accreditation, removing the current use of an Access database and series of spreadsheets, and providing a single source of data to supply to the accrediting bodies. The system should also be able to provide outputs in the required format for the 3 Accrediting bodies which make up the Triple Crown. The system must be able to interface, either directly or through automated reports, with core corporate systems, such as the student record system, finance system, human resources and research system to help reduce the time taken to collect the required data and reduce the risk of error and inaccuracies. As well as the data required from the core corporate systems, the system must be able to handle a record of 'Assurance of Learning' which is key part of AACSB accreditation and requires records on pass rates and areas of improvement. Procurement Process: This procurement process is being conducted as an Open procedure. Contract Period: The University proposes to enter into a Contract for 9 years - this will be the maximum contract period, including any potential extensions with the successful tenderer. This will comprise of an initial contract of 5 years with an option to extend by further 2 x 2 year periods, subject to satisfactory performance and at the discretion of the University. Contract Value: The estimated value of the inital 5-year contract term is in the region of PS118,000 and PS150,700 GBP (excluding VAT). The estimated value of the 2 x 2-year extension periods is between PS40,000 to PS62,400 GBP (excluding VAT) each. It is estimated, therefore that the total value of this contract will be between PS198,000 and PS272,000 GBP (excluding VAT). Details of current expenditure or potential future uptake are given as a guide base on past purchasing and current planning to assist you in the preparation of your Tender. They should not be interpreted as an undertaking to purchase any particular value and do not form part of the Contract. Additional information: Lots: This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.

Renewal: The University proposes to enter into a Contract for 9 years / 108 months - this will be the maximum contract period, including any potential extensions with the successful tenderer(s). This will comprise of an initial contract period of 5 years / 60 months with an option to extend by a further 4 years / 48 months in two 2 year / 24 month increments, subject to satisfactory performance and at the discretion of the University.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0373ee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010722-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Apr 20233 years ago
Submission Deadline
7 Nov 2022Expired
Future Notice Date
Not specified
Award Date
14 Apr 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Unsuccessful
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ32 Southampton
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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