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Street Lighting Service Contract

Suffolk County Council

This public procurement record has 1 release in its history.

Tender

18 Oct 2022 at 15:55

Tender Notice
Summary of the contracting process

The Suffolk County Council is seeking a partner to deliver its Street Lighting Service Contract. The Council aims to establish a collaborative long-term relationship with a service provider that supports its corporate objectives. The contract includes opportunities for social value benefits, climate emergency initiatives, and promoting equality and diversity. The estimated value of the contract is £75,000,000, with a 10-year term starting from October 1, 2023. The procurement method is a competitive procedure with negotiation, and the tender deadline is November 18, 2022.

This tender from Suffolk County Council presents opportunities for businesses involved in street-lighting equipment, installation services, energy services, and engineering. Companies focusing on social value, climate action, and diversity will be well-suited to compete. The contract allows for extensions and additional scope, providing potential for long-term partnerships and innovation. Interested parties should review the selection questionnaire and submit bids in compliance with the outlined procurement process and deadlines.

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Notice Information

Notice Title

Street Lighting Service Contract

Notice Description

Suffolk County Council wishes to appoint an industry-leading service provider to become its partner in the delivery of the Council's Street Lighting Service (Contract). The Council is looking to forge a long-term collaborative relationship with a service provider that delivers a Contract which actively supports the Council's corporate objectives and provides added value to the County. At present, the majority of the Council's street lighting service (SLS) is delivered through its existing highways contract with support for the Capital replacement works being provided by the contractor currently undertaking the LED Replacement project. Both contract arrangements are due to expire at the end of September 2023 with the highways contract currently the subject of a separate procurement process which should lead to an award in early 2023.The Council therefore intends to put in place a new, flexible SLS Contract to maximise the potential for success for both parties

Lot Information

Lot 1

The Council wishes to put in place a new, exciting and flexible arrangement to facilitate its street lighting service. The current intention is to ensure that the new Contract encourages and facilitates the following:* Collaboration and partnership - the Council is keen to establish a partnership with the appointed service provider which embodies trust in service delivery and pricing, actively supports its objectives, promotes collaboration and embraces the needs of the Council as well as the people of the County of Suffolk.* Social considerations - in putting in place this important Contract, the Council will consider how it can bring Social Value benefits to its communities by ensuring these are embedded in the service specification, form part of its procurement decisions and are delivered through this Contract.* Climate Emergency - potential service providers will need to demonstrate how they will help the Council with its aim to be Carbon Net Zero by 2030. This will include reviewing and monitoring street lighting services activities to mitigate environmental impacts whilst actively working in accordance with the Council's Climate Change Commercial Ask.* Environmental considerations - the Council also wishes to seek out opportunities within the street lighting services where it can make positive contributions to biodiversity and protecting the environment across Suffolk.* Communication and Engagement - communication for the street lighting service plays a key role in keeping customers and stakeholders informed about the different services being delivered (location and time) and informs the Council of defects, complaints and compliments.* Equality, Diversity and Inclusion - the Council wants a service provider that is committed to ensuring fair and accessible opportunities for everyone from diverse backgrounds and promoting an inclusive culture and environment within the workplace.The Contract will be required to deliver street lighting services to include General Maintenance, Capital asset replacement and installation of new assets. There may also be the requirement for design support during peak times. In addition to the work with Suffolk County Council, there will also be the opportunity for the delivery of the contract requirements to other bodies within the East of England, including but not limited to parish councils, district, borough and county councils and housing developers.As mentioned above whilst separate contracts will be put in place for the provision of the core Highways Maintenance Service and ITS services. The Council reserves its right to bring elements of this service into those Contracts at a later date.The Council recognises that innovation is at the forefront of the street lighting market and as such has provided opportunity for other electrical and related services to potentially be delivered under this contract in the future where value for money can be assured.The Council is aware that the approach it has decided to take in respect of the Contract may be different to many of the approaches currently in or coming to the market. The Council strongly believes that its approach will not only promote a closer working relationship with the service provider but will provide the best value for money for the Council. Delivering through a platform that supports innovation, anticipates change and drives continuous improvement to promote and deliver on the key objectives. The Council will ensure a fair and transparent procurement process whilst complying with the Public Contracts Regulations 2015 and intends to invite the top three scoring Candidates to participate in and submit an initial tender. They will then be invited to participate in and submit detailed and final tenders. Further information about the procurement process is set out in the Project Information Memorandum (PIM).

Options: The Contract shall include, but not be limited to, the following options:* to extend the scope of the Contract during its terms to cover any other highway's related services which aren't currently part of the core service as described in theSpecification and/or.* to extend the initial minimum term of the Contract from 7 years up to a maximum aggregate of 10 years. Such options shall be included in the Contract and shall be developed as part of the negotiation process with those Bidders selected to participate in that phase.The Council reserves the right in the event that the successful contractor on the Highways Services Contract is also successful in winning this contract, the Council may merge the SLS into the Highways Services contract.

Renewal: The contract term will be up to a maximum of 10 years comprised of an initial minimum term of 7 years followed by an optional aggregate extension period of up to a further 3 years.The duration and number of extensions beyond the minimum term of 7 years shall be determined at the Council's absolute discretion. The Council will explore the duration of any extensions as part of the negotiations

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0376bc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029342-2022
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

51 - Installation services (except software)

65 - Public utilities

71 - Architectural, construction, engineering and inspection services

CPV Codes

31158000 - Chargers

31680000 - Electrical supplies and accessories

34928400 - Urban furniture

34928430 - Beacons

34928450 - Bollards

34928472 - Sign posts

34928500 - Street-lighting equipment

34928510 - Street-lighting columns

34928520 - Lampposts

34928530 - Street lamps

50232000 - Maintenance services of public-lighting installations and traffic lights

51110000 - Installation services of electrical equipment

51120000 - Installation services of mechanical equipment

51300000 - Installation services of communications equipment

65310000 - Electricity distribution

65320000 - Operation of electrical installations

71222000 - Architectural services for outdoor areas

71241000 - Feasibility study, advisory service, analysis

71242000 - Project and design preparation, estimation of costs

71244000 - Calculation of costs, monitoring of costs

71245000 - Approval plans, working drawings and specifications

71248000 - Supervision of project and documentation

71311000 - Civil engineering consultancy services

71314000 - Energy and related services

71318000 - Advisory and consultative engineering services

71322000 - Engineering design services for the construction of civil engineering works

71334000 - Mechanical and electrical engineering services

71336000 - Engineering support services

71630000 - Technical inspection and testing services

Notice Value(s)

Tender Value
£75,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Oct 20223 years ago
Submission Deadline
18 Nov 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2023 - 30 Sep 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Suffolk County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP1 2BX
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
TLH East (England)
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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