Notice Information
Notice Title
Hosted Electronic Solution for the Administration of Disclosure and Barring Service
Notice Description
GMCA Members are seeking to engage an e-Broker to facilitate the administration of DBS checks electronically via a hosted solution. GMCA members each provide a DBS checking service to all areas within their authorities, including schools and licensing. In addition, the GMCA members operate an Umbrella Body Service for DBS checks for volunteers and other third party organisations/individuals. Typical DBS processes for organisations within GMCA involve but not limited to the following: * Identity verification for new staff (sometimes this will be done by the recruiting manager at interview). For existing staff and umbrella body checks, identity verification is carried out by the service requesting the check * Route 2 checks, if required, are conducted by external providers * Resolving errors and/or queries on completed application forms * Invoicing, receiving and recording payment (for schools and umbrella body service clients) * Recording full details of each application * Forwarding applications to the DBS * Applications for new starters are tracked on the DBS website * The applicant takes the disclosure to the recruiting manager * Manager/HR initiates rechecks * Full administration of the DBS update Service to enable regular checks on existing employees. * Requirement for support when re registering with Ministry of Justice as a registered body
Lot Information
Lot 1
The contract is led by Oldham Council. The following 12 Authorities have fully committed to the solution and their anticipated requirements under the contract are included in the pricing schedule: * Blackpool Council * Blackburn with Darwen Council * Bury Council * Bolton Council * Oldham Council * Rochdale Council * Salford Council * Tameside Council * Trafford Council * Wigan Council * Manchester City Council * Greater Manchester Fire & Rescue Service Please note Cheshire East and Warrington Borough Council could also potentially be joining at a later date. Stockport Council have also been included should they wish to use the contract. The number of DBS checks per year across the authorities is circa 29,000 but does not include schools, licensing, volunteers and external clients.
Renewal: The initial contract period is for 2 years and built into the contract are two optional extension periods of 1 year each (1+1 optional years).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-037dec
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/030765-2022
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48900000 - Miscellaneous software package and computer systems
79000000 - Business services: law, marketing, consulting, recruitment, printing and security
79600000 - Recruitment services
Notice Value(s)
- Tender Value
- £2,240,000 £1M-£10M
- Lots Value
- £2,240,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 1 Nov 20223 years ago
- Submission Deadline
- 1 Dec 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 25 Feb 2023 - 24 Feb 2025 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- OLDHAM COUNCIL
- Additional Buyers
- Contact Name
- Mrs Emily Molden
- Contact Email
- contact@warrington.gov.uk, corporateprocurement@bury.gov.uk, emily.molden@oldham.gov.uk, enquiries@greatermanchester-ca.gov.uk, procurement@blackburn.gov.uk, procurement@blackpool.gov.uk, procurement@cheshireeast.gov.uk, procurement@manchester.gov.uk, procurement@salford.gov.uk, procurement@star-procurement.gov.uk, procurement@wigan.gov.uk, purchasing.admin@bolton.gov.uk
- Contact Phone
- +44 1617701643
Buyer Location
- Locality
- OLDHAM
- Postcode
- OL1 1UT
- Post Town
- Oldham
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD3 Greater Manchester
- Small Region (ITL 3)
- TLD37 Greater Manchester North East
- Delivery Location
- TLD3 Greater Manchester
-
- Local Authority
- Oldham
- Electoral Ward
- Coldhurst
- Westminster Constituency
- Oldham West, Chadderton and Royton
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-037dec-2022-11-01T09:50:07Z",
"date": "2022-11-01T09:50:07Z",
"ocid": "ocds-h6vhtk-037dec",
"initiationType": "tender",
"tender": {
"id": "DN640172",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Hosted Electronic Solution for the Administration of Disclosure and Barring Service",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "79000000",
"description": "Business services: law, marketing, consulting, recruitment, printing and security"
},
"mainProcurementCategory": "services",
"description": "GMCA Members are seeking to engage an e-Broker to facilitate the administration of DBS checks electronically via a hosted solution. GMCA members each provide a DBS checking service to all areas within their authorities, including schools and licensing. In addition, the GMCA members operate an Umbrella Body Service for DBS checks for volunteers and other third party organisations/individuals. Typical DBS processes for organisations within GMCA involve but not limited to the following: * Identity verification for new staff (sometimes this will be done by the recruiting manager at interview). For existing staff and umbrella body checks, identity verification is carried out by the service requesting the check * Route 2 checks, if required, are conducted by external providers * Resolving errors and/or queries on completed application forms * Invoicing, receiving and recording payment (for schools and umbrella body service clients) * Recording full details of each application * Forwarding applications to the DBS * Applications for new starters are tracked on the DBS website * The applicant takes the disclosure to the recruiting manager * Manager/HR initiates rechecks * Full administration of the DBS update Service to enable regular checks on existing employees. * Requirement for support when re registering with Ministry of Justice as a registered body",
"value": {
"amount": 2240000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "The contract is led by Oldham Council. The following 12 Authorities have fully committed to the solution and their anticipated requirements under the contract are included in the pricing schedule: * Blackpool Council * Blackburn with Darwen Council * Bury Council * Bolton Council * Oldham Council * Rochdale Council * Salford Council * Tameside Council * Trafford Council * Wigan Council * Manchester City Council * Greater Manchester Fire & Rescue Service Please note Cheshire East and Warrington Borough Council could also potentially be joining at a later date. Stockport Council have also been included should they wish to use the contract. The number of DBS checks per year across the authorities is circa 29,000 but does not include schools, licensing, volunteers and external clients.",
"awardCriteria": {
"criteria": [
{
"name": "System Requirements",
"type": "quality",
"description": "15%"
},
{
"name": "Contract Management, Performance and Responding to Change",
"type": "quality",
"description": "5%"
},
{
"name": "System Customisation",
"type": "quality",
"description": "5%"
},
{
"name": "Invoicing & Online Payment",
"type": "quality",
"description": "5%"
},
{
"name": "Experience/Capability of System Implementation",
"type": "quality",
"description": "10%"
},
{
"name": "GDPR",
"type": "quality",
"description": "5%"
},
{
"name": "Social Value",
"type": "quality",
"description": "10%"
},
{
"type": "price",
"description": "35%"
}
]
},
"value": {
"amount": 2240000,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2023-02-25T00:00:00Z",
"endDate": "2025-02-24T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "The initial contract period is for 2 years and built into the contract are two optional extension periods of 1 year each (1+1 optional years)."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48900000",
"description": "Miscellaneous software package and computer systems"
},
{
"scheme": "CPV",
"id": "79600000",
"description": "Recruitment services"
}
],
"deliveryAddresses": [
{
"region": "UKD3"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.the-chest.org.uk/",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"contractTerms": {
"performanceTerms": "Performance standards and key performance indicators have been set out in the procurement documents."
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2022-12-01T12:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2022-12-01T12:00:00Z"
},
"bidOpening": {
"date": "2022-12-01T12:00:00Z"
},
"hasRecurrence": true
},
"parties": [
{
"id": "GB-FTS-38595",
"name": "Oldham Council",
"identifier": {
"legalName": "Oldham Council"
},
"address": {
"streetAddress": "Corporate Procurement Level 8, Civic Centre, West Street",
"locality": "Oldham",
"region": "UKD3",
"postalCode": "OL1 1UT",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Mrs Emily Molden",
"telephone": "+44 1617701643",
"email": "emily.molden@oldham.gov.uk",
"url": "https://www.the-chest.org.uk/"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.oldham.gov.uk/",
"buyerProfile": "http://www.oldham.gov.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-880",
"name": "Blackpool Council",
"identifier": {
"legalName": "Blackpool Council"
},
"address": {
"locality": "Blackpool",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@blackpool.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.blackpool.gov.uk/home.aspx"
}
},
{
"id": "GB-FTS-881",
"name": "Blackburn with Darwen Council",
"identifier": {
"legalName": "Blackburn with Darwen Council"
},
"address": {
"locality": "Blackburn",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@blackburn.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.blackburn.gov.uk/"
}
},
{
"id": "GB-FTS-870",
"name": "Bury Council",
"identifier": {
"legalName": "Bury Council"
},
"address": {
"locality": "Bury",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "corporateprocurement@bury.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.bury.gov.uk/"
}
},
{
"id": "GB-FTS-58170",
"name": "Bolton Council",
"identifier": {
"legalName": "Bolton Council"
},
"address": {
"locality": "Bolton",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "purchasing.admin@bolton.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.bolton.gov.uk/"
}
},
{
"id": "GB-FTS-1135",
"name": "Rochdale Borough Council",
"identifier": {
"legalName": "Rochdale Borough Council"
},
"address": {
"locality": "Rochdale",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@star-procurement.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.rochdale.gov.uk/"
}
},
{
"id": "GB-FTS-878",
"name": "Salford Council",
"identifier": {
"legalName": "Salford Council"
},
"address": {
"locality": "Salford",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@salford.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.salford.gov.uk/"
}
},
{
"id": "GB-FTS-67198",
"name": "Tameside Council",
"identifier": {
"legalName": "Tameside Council"
},
"address": {
"locality": "Ashton Under Lyne",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@star-procurement.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.tameside.gov.uk/"
}
},
{
"id": "GB-FTS-873",
"name": "Trafford Council",
"identifier": {
"legalName": "Trafford Council"
},
"address": {
"locality": "Trafford",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@star-procurement.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.trafford.gov.uk/Home.aspx"
}
},
{
"id": "GB-FTS-877",
"name": "Wigan Council",
"identifier": {
"legalName": "Wigan Council"
},
"address": {
"locality": "Wigan",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@wigan.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.wigan.gov.uk/index.aspx"
}
},
{
"id": "GB-FTS-875",
"name": "Manchester City Council",
"identifier": {
"legalName": "Manchester City Council"
},
"address": {
"locality": "Manchester",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@manchester.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.manchester.gov.uk/"
}
},
{
"id": "GB-FTS-13220",
"name": "Stockport Council",
"identifier": {
"legalName": "Stockport Council"
},
"address": {
"locality": "Stockport",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@star-procurement.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.stockport.gov.uk/"
}
},
{
"id": "GB-FTS-67199",
"name": "Greater Manchester Combined Authorities",
"identifier": {
"legalName": "Greater Manchester Combined Authorities"
},
"address": {
"locality": "Manchester",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "enquiries@greatermanchester-ca.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.greatermanchester-ca.gov.uk/"
}
},
{
"id": "GB-FTS-19912",
"name": "Cheshire East Council",
"identifier": {
"legalName": "Cheshire East Council"
},
"address": {
"locality": "Sandbach",
"region": "UKD6",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@cheshireeast.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.cheshireeast.gov.uk/home.aspx"
}
},
{
"id": "GB-FTS-3628",
"name": "Warrington Borough Council",
"identifier": {
"legalName": "Warrington Borough Council"
},
"address": {
"locality": "Warrington",
"region": "UKD3",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "contact@warrington.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.warrington.gov.uk/"
}
},
{
"id": "GB-FTS-876",
"name": "Oldham Council",
"identifier": {
"legalName": "Oldham Council"
},
"address": {
"locality": "Oldham",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-38595",
"name": "Oldham Council"
},
"language": "en"
}