Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Supply, Delivery and Installation of Office Furniture

Scottish Police Authority

This public procurement record has 5 releases in its history.

TenderUpdate

20 Oct 2026 at 11:43

Tender Notice
Tender

02 Oct 2026 at 16:15

Tender Notice
AwardUpdate

26 Feb 2026 at 11:24

Award Notice
Award

12 Jun 2023 at 16:40

Award Notice
Tender

04 Nov 2022 at 14:58

Tender Notice
Summary of the contracting process

The Scottish Police Authority buys office furniture and associated equipment for its estate across Scotland, including the Highlands, islands and other remote locations. The requirement covers supply, delivery and installation of furniture and related products, together with associated support. The range includes office desks, tables, cupboards, bookcases, chairs and other seating, as well as installation of built-in furniture. The authority sought a single-supplier framework capable of serving its estate consistently across the country. This is a public-sector furniture supply and installation requirement, with delivery and service capability across locations that may be geographically dispersed and difficult to reach.

The procurement has been awarded and the contracts are active. Flexiform Limited was awarded a contract valued at £2.6 million, signed on 25 May 2023. Flexiform Business Furniture Ltd and Flexiform Limited were jointly named as suppliers under a second contract, valued at £3.9 million and signed on 24 May 2023. That contract runs from 1 July 2023 to 30 November 2026. The procurement used an open procedure for a single-supplier framework, with one lot. The estimated lot value was £6 million; the stated contract period was three years, with an option to extend by up to 12 months. Evaluation weighted price at 60% and technical quality at 40%. The authority increased the second contract’s value following unforeseen refurbishment and estate requirements.

For suppliers competing for comparable furniture requirements, credibility depends on being able to manage the full chain: sourcing suitable office furniture, delivering and installing it, and supporting the products across a geographically dispersed estate. The Authority’s requirement demonstrates demand for a supplier with sufficient vehicles, infrastructure, qualified staff and operational capacity to serve remote Scottish locations reliably. Relevant evidence includes recent examples of similar supply and installation work, product conformity documentation, testing or certification where relevant, and robust quality management. Suppliers also need sound environmental arrangements, including lawful disposal of redundant furniture and compliance with applicable waste and hazardous-substance rules. The specification required at least 20% recycled content by weight in core furniture items. Strong performance on service, quality, cost control, sustainability and community benefits—including recruitment, training and SME or social-enterprise development—was relevant to the contract.

How relevant is this notice?

Notice Information

Notice Title

Supply, Delivery and Installation of Office Furniture

Notice Description

The Scottish Police Authority (known as "the Authority") has a requirement for Supply, Delivery and Installation of Office Furniture and Associated Equipment across its estate throughout Scotland. The current provision for the Supply, Delivery and Installation of Office Furniture and Associated Equipment is due to expire on 31 March 2027. The Authority therefore requires a suitably experienced and competent Contractor to deliver these services under a single-supplier framework. The successful Contractor will be responsible for the comprehensive supply, delivery, installation and associated support of office furniture and related products across the Authority's estate. The Contractor must be capable of delivering the full scope of services across the entire geographical area of Scotland, including the Highlands, Islands and other remote locations. The Contractor must maintain sufficient resources, infrastructure, suitably qualified personnel, vehicles and delivery capability to provide a consistent, reliable and responsive service across all required locations throughout the duration of the Framework Agreement.

Lot Information

Lot 1

The Scottish Police Authority (known as "the Authority") has a requirement for Supply, Delivery and Installation of Office Furniture and Associated Equipment across its estate throughout Scotland. The current provision for the Supply, Delivery and Installation of Office Furniture and Associated Equipment is due to expire on 31 March 2027. The Authority therefore requires a suitably experienced and competent Contractor to deliver these services under a single-supplier framework. The successful Contractor will be responsible for the comprehensive supply, delivery, installation and associated support of office furniture and related products across the Authority's estate. The Contractor must be capable of delivering the full scope of services across the entire geographical area of Scotland, including the Highlands, Islands and other remote locations. The Contractor must maintain sufficient resources, infrastructure, suitably qualified personnel, vehicles and delivery capability to provide a consistent, reliable and responsive service across all required locations throughout the duration of the Framework Agreement.

Options: The Contracting Authority may require additional purchases of office furniture and associated services during the Framework period. These may include items not included within the core basket but which fall within the defined scope of the procurement. Any additional purchases will be made in accordance with the framework terms and applicable procurement legislation.

Renewal: The Authority may, in its sole discretion, elect to extend the Contract Period by a one (1) period of up to twelve (12) months, if required, after the initial 3-year term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-037f43
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098908-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

45 - Construction work

CPV Codes

39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

39110000 - Seats, chairs and related products, and associated parts

39112000 - Chairs

39120000 - Tables, cupboards, desk and bookcases

39121100 - Desks

39122000 - Cupboards and bookcases

39122100 - Cupboards

39122200 - Bookcases

39130000 - Office furniture

45421153 - Installation of built-in furniture

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£6,500,000 £1M-£10M

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
2 Nov 20265 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2023 - 30 Nov 2026 3-4 years
Recurrence
The contract duration is three years with the option to extend by a further period of 12 months. A retender is expected to be issued in advance of expiry, approximately nine months prior to the end of the contract term, subject to operational requirements.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Supplier Information

Number of Suppliers
2
Supplier Names

Flexiform Limited

Flexiform Business Furniture Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...