Award

Supply and Delivery of Grounds Maintenance Materials

SOUTH LANARKSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

02 May 2023 at 15:01

Tender

11 Nov 2022 at 12:46

Summary of the contracting process

South Lanarkshire Council is conducting a public procurement process for the Supply and Delivery of Grounds Maintenance Materials, classified under agricultural and horticultural products. The tender includes various lots such as Herbicides, Fertilisers, Fungicides, Turf, Grass Seed, Pitch Liner, Top Dressing, Bunker Sand, and Bark Products. Bidders can submit tenders for one or multiple lots, and the contract will run from 6 April 2023 for a period of 5 years. The procurement method is open, and the tender deadline is set for 16th December 2022.

This tender presents opportunities for businesses specializing in agricultural and horticultural products to supply Grounds Maintenance Materials to South Lanarkshire Council. Bidders must adhere to quality and accreditation standards, including requirements for ISO certifications. The tender evaluation will consider both technical and price criteria, with commercial weighting at 70%. Successful bidders will need to provide evidence of compliance with various declarations and certifications outlined in the tender documents.

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Notice Title

Supply and Delivery of Grounds Maintenance Materials

Notice Description

South Lanarkshire Council's Ground Services have an ongoing requirement to procure for the supply of Grounds Maintenance Materials that are currently stocked at five depots: East Kilbride, Lanark, Blantyre, Rutherglen and Hamilton for distribution and use throughout the Council area. The contract objective is to ensure the continuity of provision and fit for purpose goods in line with the current standards/legislation are held in stock at appropriate levels. A suitable and accessible route to market has been identified: by using a multiple supplier contract in accordance with the Open procedure by advertising in the Find a Tender website for the Provision of Grounds Maintenance Materials to support in-house service provision which comprises of the following lots: Lot 1 - Supply and Delivery of Herbicides (Total and Selective) Lot 2 - Supply and Delivery of Fertilisers Lot 3 - Supply and Delivery of Fungicides Lot 4 - Supply and Delivery of Turf (including Specialist Turf) Lot 5 - Supply and Delivery of Grass Seed Lot 6 - Supply and Delivery of Pitch Liner Lot 7 - Supply and Delivery of Top Dressing Lot 8 - Supply and Delivery of Bunker Sand Lot 9 - Supply and Delivery of Bark Products Bidders may submit tenders for one, several or all of the lots. Where tenders may be submitted for several or all lots: - - the maximum number of lots that may be awarded to one bidder is nine and - the following lots or groups of lots may be combined - all lots. The contract will be for the period 6 April 2023 for a period of 5 years to 31 March 2028 with no option to extend.

Lot Information

Supply and Delivery of Herbicides (Total and Selective)

Lot 1 - Supply and Delivery of Herbicides (Total and Selective) All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations. All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate's Pesticides Register Database, and as such tenders must list their offered products' MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule. All products offered must be compatible with the Council's current methods of application; Knapsack and/or CDA. Please note that any products to be applied using CDA must be a premixed formula. Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All products should be provided in clean, undamaged containers, ready to be applied. All empty or spent containers within this lot are required to be uplifted and disposed of in line with industry legislation for hazardous waste and rates provided should include any costs for this. Uplift and disposal to be scheduled to each of our Depots (E.K. Quay Road etc) when required. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.

Supply and Delivery of Fertilisers

Lot 2 - Fertilisers All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations. All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate's Pesticides Register Database, and as such tenders must list their offered products' MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule. Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All fertilisers offered must be fine turf, open space amenity fertilisers and not for agricultural use. The successful tenderer will be required to carry out soil analysis on Council greens and fairways as required throughout the duration of the contract. This shall be undertaken for a total of seventeen (17) locations some of which are double bowling greens. If required, this is likely to be no more than annually. The results of the soil analysis shall establish what fertiliser(s) are required for a particular piece of land. Such analysis will be provided free of charge to the Council/tendered prices will be deemed to include the provision of this service. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.

Supply and Delivery of Fungicides

Lot 3 - Fungicides All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations. All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate's Pesticides Register Database, and as such tenders must list their offered products' MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule. Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All products should be provided in clean, undamaged containers, ready to be applied. All empty or spent containers within this lot are required to be uplifted and disposed of in line with industry legislation for hazardous waste and rates provided should include any costs for this. Uplift and disposal to be scheduled to each of our Depots (E.K. Quay Road etc) when required. The products used to treat fungal diseases are frequently changed in order that the disease will not build up a resistance to any one product. Each product has different ingredients, pack sizes, dilution rates and application methods. We currently use a number of different products. We require a product to treat a wide range of fungal disease. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.

Supply and Delivery of Turf (including Specialist Turf)

Lot 4 - Turf The Council will not consider any turf where the cultivars present are not listed on "The Buyers Guide to Quality Amenity Turfgrasses 2022". The council will evaluate the quality element of the bids for this lot based on the cultivars present in the turf offered. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.

Supply and Delivery of Grass Seed

Lot 5 - Grass Seed The Council will not consider any turf where the cultivars present are not listed on "The Buyers Guide to Quality Amenity Turfgrasses 2022" The council will evaluate the quality element of the bids for this lot based on the cultivars present in the turf offered. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.

Supply and Delivery of Pitch Liner

Lot 6 - Pitch Liner All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations. All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate's Pesticides Register Database, and as such tenders must list their offered products' MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule. Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All products should be provided in clean, undamaged containers, ready to be applied. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.

Supply and Delivery of Top Dressing

Lot 7 - Top Dressing A high quality sand and organic topsoil top dressing consisting of 70% sand and 30% topsoil with a low organic matter content and a moisture content between 2% and 4%, to meet the following specification: Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All products should be provided in clean, undamaged containers. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.

Supply and Delivery of Bunker Sand

Lot 8 - Supply and Delivery of Bunker Sand Clean, washed quartz sand which meets all STRI specifications for bunker sand and which meets the following specification The successful tenderer will be required to provide bunker sand as specified, in the units of measure listed below. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.

Supply and Delivery of Bark Products

Lot 9 - Supply and Delivery of Bark Products Play bark should be clean hardwearing material produced from mixed softwood offering the greatest safety surfacing conforming to ISEN1177. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03839f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012548-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

14 - Mining, basic metals and related products

24 - Chemical products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products


CPV Codes

03100000 - Agricultural and horticultural products

03111000 - Seeds

14211000 - Sand

14212410 - Topsoil

24440000 - Miscellaneous fertilisers

24453000 - Herbicides

24457000 - Fungicides

39293300 - Artificial grass

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£621,801 £500K-£1M

Notice Dates

Publication Date
2 May 20232 years ago
Submission Deadline
16 Dec 2022Expired
Future Notice Date
Not specified
Award Date
24 Mar 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SOUTH LANARKSHIRE COUNCIL
Contact Name
Leona McPhail
Contact Email
leona.mcphail@southlanarkshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Supplier Information

Number of Suppliers
2
Supplier Names

ORIGIN AMENITY SOLUTIONS

RICHARD AITKEN SEEDSMEN

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "24453000",
                        "description": "Herbicides"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "24440000",
                        "description": "Miscellaneous fertilisers"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "24457000",
                        "description": "Fungicides"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03100000",
                        "description": "Agricultural and horticultural products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03111000",
                        "description": "Seeds"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39293300",
                        "description": "Artificial grass"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "6"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "14212410",
                        "description": "Topsoil"
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                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "7"
            },
            {
                "id": "8",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "14211000",
                        "description": "Sand"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "8"
            },
            {
                "id": "9",
                "additionalClassifications": [
                    {
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                        "id": "03100000",
                        "description": "Agricultural and horticultural products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "9"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
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        "selectionCriteria": {
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                {
                    "type": "suitability",
                    "description": "There are a number of questions/statements that have been included in the Contract Notice and within the Qualification Envelope which detail the minimum requirements that Bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself. These questions and statements form an integral part of the Single Procurement Document (the SPD) which the Council has decided to implement for all tenders in excess of 50K in value. SPD Question 2A.18 Lots This tender is split into the following Lots: Lot 1 - Supply and Delivery of Herbicides (Total and Selective) Lot 2 - Supply and Delivery of Fertilisers Lot 3 - Supply and Delivery of Fungicides Lot 4 - Supply and Delivery of Turf (including Specialist Turf) Lot 5 - Supply and Delivery of Grass Seed Lot 6 - Supply and Delivery of Pitch Liner Lot 7 - Supply and Delivery of Top Dressing Lot 8 - Supply and Delivery of Bunker Sand Lot 9 - Supply and Delivery of Bark Products Bidders may submit a tender for one, several or all lots. SPD Question 2.C.1 Reliance on the capacities of other entities - Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on Exclusion Criteria Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Questions 3A - 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self-cleansing measures undertaken. SPD Question 4A.1 Trade Registers It is a requirement of this tender that if the bidder is UK based, they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House, they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK, they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "minimum": "SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio; Liquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio Gearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio. Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4. The Council requires bidders to pass 2 out of the 3 financial ratios above. Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors: Would the bidder have passed the checks if prior year accounts had been used? Were any of the poor appraisal outcomes \"marginal\"? Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance? Does the bidder have sufficient reserves to sustain losses for a number of years? Does the bidder have a healthy cashflow? Is the bidder profitable enough to finance the interest on its debt? Is most of the bidder's debt owed to group companies? Is the bidder's debt due to be repaid over a number of years, and affordable? Have the bidder's results been adversely affected by \"one off costs\" and / or \"one off accounting treatments\"? Do the bidder's auditors (where applicable) consider it to be a \"going concern\"? Will the bidder provide a Parent Company Guarantee? Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace? The Council will request submission of and assess the bidders financial accounts and may use financial verification systems to validate the information provided. SPD Question 4B.5 Insurance The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover: Employer's Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims."
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        ],
        "tenderPeriod": {
            "endDate": "2022-12-16T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
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            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2022-12-16T12:00:00Z"
        },
        "bidOpening": {
            "date": "2022-12-16T12:00:00Z"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "Court of Session Parliament House Parliament Square Edinburgh EH1 1RQ +44 1312252595 supreme.courts@scotcourts.gov.uk"
    },
    "parties": [
        {
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            "name": "South Lanarkshire Council",
            "identifier": {
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                "region": "UKM95",
                "postalCode": "ML3 0AA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Leona McPhail",
                "email": "leona.mcphail@southlanarkshire.gov.uk",
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            },
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            "details": {
                "url": "http://www.southlanarkshire.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410",
                "classifications": [
                    {
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                        "id": "01",
                        "description": "General public services"
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            "name": "Hamilton Sheriff Court",
            "identifier": {
                "legalName": "Hamilton Sheriff Court"
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            "address": {
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                "locality": "Hamilton",
                "postalCode": "ML3 0BT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1698282957",
                "email": "hamiltoncivl@scotcourts.gov.uk"
            },
            "roles": [
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            "details": {
                "url": "http://www.scotscourts.gov.uk"
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        },
        {
            "id": "GB-FTS-73068",
            "name": "Origin Amenity Solutions",
            "identifier": {
                "legalName": "Origin Amenity Solutions"
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                "region": "UK",
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                "countryName": "United Kingdom"
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            "details": {
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        },
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            "id": "GB-FTS-10137",
            "name": "Richard Aitken Seedsmen Ltd",
            "identifier": {
                "legalName": "Richard Aitken Seedsmen Ltd"
            },
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                "streetAddress": "20 Robert Drive",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G51 3HE",
                "countryName": "United Kingdom"
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                    "name": "Richard Aitken Seedsmen Ltd"
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                "measure": "electronicBids",
                "relatedLot": "6",
                "value": 5
            },
            {
                "id": "35",
                "measure": "electronicBids",
                "relatedLot": "7",
                "value": 4
            },
            {
                "id": "40",
                "measure": "electronicBids",
                "relatedLot": "8",
                "value": 2
            },
            {
                "id": "45",
                "measure": "electronicBids",
                "relatedLot": "9",
                "value": 2
            }
        ]
    }
}