OI/0078 - Field Electrical Power Supplies - Support (FEPS-S) - Notice of Abandonment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0383cb-2024-09-25T16:17:25+01:00",
    "date": "2024-09-25T16:17:25+01:00",
    "ocid": "ocds-h6vhtk-0383cb",
    "description": "The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement. The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is LOW (Reference - RAR-170449397). Prospective contractors are required to hold Quality Management System certification to ISO 9001:2015 or suitable alternative, with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body. You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award. The contractual condition for quality will be Allied Quality Assurance Publication (AQAP) 2110 NATO QUALITY ASSURANCE REQUIREMENTS FOR DESIGN, DEVELOPMENT AND PRODUCTION Edition D Version 1 JUNE 2016. Prior Information Notice: https://www.find-tender.service.gov.uk/Notice/032067-2022 Opportunity Listing & PQQ: https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=55471 Key dates (estimated): Final date for DPQQ Clarification Questions - 9 January 2023 DPQQs returned to MOD - 24 January 2023 Invitation to Negotiate Issued - February 2023 Tenders Returned to MOD - April 2023 Authority Evaluation of ITN Completed - July 2023 Anticipated Date of Contract Award - October 2023 Contract Expiry - September 2028",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-0383cb",
        "legalBasis": {
            "id": "32009L0081",
            "scheme": "CELEX"
        },
        "title": "OI/0078 - Field Electrical Power Supplies - Support (FEPS-S) - Notice of Abandonment",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50111000",
            "description": "Fleet management, repair and maintenance services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "50532300",
                "description": "Repair and maintenance services of generators"
            },
            {
                "scheme": "CPV",
                "id": "50532400",
                "description": "Repair and maintenance services of electrical distribution equipment"
            },
            {
                "scheme": "TED_SERVICE_CATEGORY_DEFENCE",
                "id": "1",
                "description": "Maintenance and repair services"
            }
        ],
        "mainProcurementCategory": "services",
        "description": "This is notification that the Authority has decided to abandon the OI/0078 FEPS-S Procurement, in accordance with Regulation 33 (9) of the Defence Security Public Contract Regulations 2011. The reason for abandonment is that, following a review, the Authority is not satisfied that it has adequate record-keeping of notes relevant to the reasons for the scores/decisions awarded in respect of each bidder's tender. It is the intention of the Authority to re-procure the FEPS-S Contract and it will keep bidders and potential suppliers notified as to next steps via the Defence Sourcing Portal (DSP). Original Contracts Finder Notice: https://www.contractsfinder.service.gov.uk/Notice/a6c91bc5-fd5b-4694-af0f-f1a29bc85ae0 Original Find a Tender Notice: https://www.find-tender.service.gov.uk/Notice/035609-2022",
        "items": [
            {
                "id": "0",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "United Kingdom"
                }
            }
        ],
        "contractPeriod": {
            "durationInDays": 2880
        },
        "contractTerms": {
            "financialTerms": "To be confirmed in Contract Notice / Opportunity Listing if required."
        },
        "awardPeriod": {
            "startDate": "2022-12-19T00:00:00Z"
        },
        "value": {
            "amount": 48000000,
            "currency": "GBP"
        },
        "hasOptions": true,
        "options": {
            "description": "Options: -Contract extensions of 3 (three) x 1 (one) year options, for further CFA service. -Additional purchases of equipment/spares/services, in line with the requirement."
        },
        "hasRenewal": true,
        "subcontracting": {
            "description": "The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed. The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract."
        },
        "submissionTerms": {
            "variantPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "communication": {
            "documentAvailabilityPeriod": {
                "endDate": "2023-01-09T17:00:00Z"
            }
        },
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://www.contracts.mod.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal - Click the \"Click here to register\" link - Accept the terms and conditions and click \"continue\" - Enter your correct business and user details - Note the username you chose and click \"Save\" when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the \"PQQs Open to All Suppliers\" link. (These are Pre-Qualification Questionnaires open to any registered supplier) - Click on the relevant PQQ to access the content. - Click the \"Express Interest\" button in the \"Actions\" box on the left-hand side of the page. - This will move the PQQ into your \"My PQQs\" page. (This is a secure area reserved for your projects only) - Click on the PQQ code, you can now access any attachments by clicking the \"Settings and Buyer Attachments\" in the \"Actions\" box 3. Responding to the tender - You can now choose to \"Reply\" or \"Reject\" (please give a reason if rejecting) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance please consult the online help, or contact the eTendering help desk.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "suitability",
                    "description": "Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal - Click the \"Click here to register\" link - Accept the terms and conditions and click \"continue\" - Enter your correct business and user details - Note the username you chose and click \"Save\" when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the \"PQQs Open to All Suppliers\" link. (These are Pre-Qualification Questionnaires open to any registered supplier) - Click on the relevant PQQ to access the content. - Click the \"Express Interest\" button in the \"Actions\" box on the left-hand side of the page. - This will move the PQQ into your \"My PQQs\" page. (This is a secure area reserved for your projects only) - Click on the PQQ code, you can now access any attachments by clicking the \"Settings and Buyer Attachments\" in the \"Actions\" box 3. Responding to the tender - You can now choose to \"Reply\" or \"Reject\" (please give a reason if rejecting) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance please consult the online help, or contact the eTendering help desk.",
                    "appliesTo": [
                        "subcontractor"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion), will be detailed in the Dynamic Pre-Qualification Questionnaire (DPQQ) linked to this CN. The Authority reserve the right to exclude a Potential Provider from being selected to tender if they do not meet the minimum required economic and financial requirements. A financial assessment will be undertaken on the supplier's financial status, based on information provided as directed in the DPQQ, to provide an overall Pass/Fail judgement. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.",
                    "minimum": "Full details are included within the associated DPQQ for this procurement",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Full details are included within the associated DPQQ for this procurement",
                    "minimum": "Full details are included within the associated DPQQ for this procurement",
                    "appliesTo": [
                        "subcontractor"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Full details are included within the associated DPQQ for this procurement",
                    "minimum": "Full details are included within the associated DPQQ for this procurement",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Full details are included within the associated DPQQ for this procurement",
                    "minimum": "Full details are included within the associated DPQQ for this procurement",
                    "appliesTo": [
                        "subcontractor"
                    ]
                }
            ],
            "description": "Responses to the Dynamic Pre-Qualification Questionnaire (DPQQ) will be scored in accordance with the criteria set out in the DPQQ. If the Potential Provider does not achieve the minimum required score as directed within each of the questions, they will be deemed unsuccessful at DPQQ stage and not be considered for inclusion in the next stage of the tendering process. The Potential Providers who meet the minimum scoring criteria will be ranked in descending score order from highest to lowest. The 5 highest-ranked Potential Providers will be invited to the Invitation to Negotiate stage. In the event of a tied rank, all those tied on that rank will be invited to the next stage, as long as no more than 4 Potential Providers have achieved a higher rank, in which case they will not be invited to the next stage. A scoring guide and worked example will be uploaded as a supporting document to the PQQ. Please note, if you have any clarification questions for any elements of the CN and associated DPQQ, the deadline for submission to the Authority point of contact is 9/1/2023."
        },
        "documents": [
            {
                "id": 1,
                "documentType": "biddingDocuments",
                "url": "https://www.contracts.mod.uk"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated",
        "secondStage": {
            "minimumCandidates": 5,
            "maximumCandidates": 5
        },
        "tenderPeriod": {
            "endDate": "2023-01-24T17:00:00Z"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "description": "This is notification that the Authority has decided to abandon the OI/0078 FEPS-S Procurement, in accordance with Regulation 33 (9) of the Defence Security Public Contract Regulations 2011. The reason for abandonment is that, following a review, the Authority is not satisfied that it has adequate record-keeping of notes relevant to the reasons for the scores/decisions awarded in respect of each bidder's tender. It is the intention of the Authority to re-procure the FEPS-S Contract and it will keep bidders and potential suppliers notified as to next steps via the Defence Sourcing Portal (DSP). Original Contracts Finder Notice: https://www.contractsfinder.service.gov.uk/Notice/a6c91bc5-fd5b-4694-af0f-f1a29bc85ae0 Original Find a Tender Notice: https://www.find-tender.service.gov.uk/Notice/035609-2022"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-16849",
            "name": "Ministry of Defence",
            "identifier": {
                "legalName": "Ministry of Defence"
            },
            "address": {
                "streetAddress": "Abbey Wood",
                "locality": "Bristol",
                "postalCode": "BS34 8JH",
                "countryName": "United Kingdom",
                "region": "UK"
            },
            "contactPoint": {
                "name": "Robert Franklin",
                "email": "Robert.Franklin105@mod.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.gov.uk/government/organisations/ministry-of-defence",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "02",
                        "description": "Defence"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-16849",
        "name": "Ministry of Defence"
    },
    "language": "en"
}