Cirencester Kingshill & Rednock Schools ~ Cleaning Services Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0385fd-2022-11-17T10:05:09Z",
    "date": "2022-11-17T10:05:09Z",
    "ocid": "ocds-h6vhtk-0385fd",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=736607755 GO Reference: GO-20221117-PRO-21480361",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-0385fd",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cirencester Kingshill & Rednock Schools ~ Cleaning Services Tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier/s will be required to provide Cleaning services for Cirencester Kingshill School and/or Rednock School. Please note that whilst sharing a joint procurement process, each School is entirely independent of the other and each individual cleaning contract may be awarded to a different contractor, with each school ultimately making its own award decision. This tender is split into 2 LOTS. Bidders are required to submit a separate SQ & Tender response for each of the LOTS they are interested in via LTMS. Separate web links are provided within the Contract Notice, which give access to the Selection Questionnaires for Lot 1 and Lot 2. The contracts cover the scope for the provision of all cleaning services within both of the Schools.",
        "value": {
            "amount": 1328085,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "LOT 1 ~ Cirencester Kingshill School",
                "description": "The contracts cover the scope for the provision of all cleaning services within both of the Schools. Please note this is split into 2 LOTS. The contracts: will commence on 1 August 2023 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of each governing body. The successful Supplier/s will invoice the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client's requirement shall be for 190 academic days, 5 inset days and 15 days periodic cleaning per annum. Periodic cleaning typically to take place the second week of the Easter break and the last two weeks of summer break. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contracts. If the hours worked are less than those budgeted for then a credit will be required by the Client. The Client requires that the tendered number of hours are always worked, and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful Supplier/s to operate to at all times is being able to provide clean schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the specification and continued innovation of processes throughout the contract term will be pivotal to the success of the new contracts. The Supplier/s shall provide a comprehensive cleaning service to the sites to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The sites must at all times meet health, safety and environmental standards appropriate to the sites and their use and the successful Supplier must comply with the Client's health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the schools. The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract. We are seeking a suitably experienced Supplier/s who has current experience of working within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Schools area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required. The initial scope of the contracts covers all cleaning provision within the school buildings at Cirencester Kingshill and Rednock Schools. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the schools' senior management team on the contract performance. The projected cost of cleaning for the current year is circa PS265.6K for all buildings (excluding external window cleaning). However, it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. The focus of our requirement is for a high-quality cleaning service, fully compliant to the agreed specification at all times. See SQ Document for further details. Additional information: LOT 1 ~ Cirencester Kingshill School To respond to LOT 1, please click here: https://litmustms.co.uk/respond/Y4378K4C83",
                "value": {
                    "amount": 468085,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "LOT 2 ~ Rednock School",
                "description": "Please see SQ Document. Additional information: LOT 2 ~ Rednock School To respond to LOT 2, please click here: https://litmustms.co.uk/respond/42C6E3U7H9",
                "value": {
                    "amount": 860000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK1"
                    }
                ],
                "deliveryLocation": {
                    "description": "Gloucestershire, Wiltshire and Bristol/Bath area"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK1"
                    }
                ],
                "deliveryLocation": {
                    "description": "Gloucestershire, Wiltshire and Bristol/Bath area"
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-01-13T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2023-02-20T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-40855",
            "name": "Cirencester Kingshill School",
            "identifier": {
                "legalName": "Cirencester Kingshill School"
            },
            "address": {
                "streetAddress": "Kingshill Lane",
                "locality": "Cirencester",
                "region": "UKK1",
                "postalCode": "GL7 1HS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cirencesterkingshill.gloucs.sch.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-68721",
            "name": "Rednock School",
            "identifier": {
                "legalName": "Rednock School"
            },
            "address": {
                "streetAddress": "Kingshill Road",
                "locality": "Dursley",
                "region": "UKK1",
                "postalCode": "GL11 4BY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://rednockschool.org.uk/"
            }
        },
        {
            "id": "GB-FTS-68722",
            "name": "Cirencester Kingshill School",
            "identifier": {
                "legalName": "Cirencester Kingshill School"
            },
            "address": {
                "locality": "Cirencester",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-40855",
        "name": "Cirencester Kingshill School"
    },
    "language": "en"
}