Provision of PPE and Safety Footwear

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-038683-2022-11-18T13:46:55Z",
    "date": "2022-11-18T13:46:55Z",
    "ocid": "ocds-h6vhtk-038683",
    "description": "For more information on the Customers respective sustainability priorities, please follow the links below: Go-Ahead Group Limited - https://www.go-ahead.com/sustainability; and Govia Thameslink Railway Limited - https://www.thameslinkrailway.com/about-us/corporate-and-social-responsibility/environment#:~:text=Govia Thameslink Railway Ltd divert 99% of all,partner to identify our options and implement them.",
    "initiationType": "tender",
    "tender": {
        "id": "493261",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Provision of PPE and Safety Footwear",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "18140000",
            "description": "Workwear accessories"
        },
        "mainProcurementCategory": "goods",
        "description": "This procurement is for the Provision of Personal Protective Equipment (\"PPE\") and Safety Footwear (collectively referred to as \"the requirement/s\", the \"project\" or the \"scope\") to staff within two Customer organisations: Govia Thameslink Railway Limited; and Go-Ahead Holding Limited; In scope categories include: Ear Protection Eye Protection Footwear Hand Protection Head Protection Hi-Vis Outerwear (i.e. overalls) Respiration This procurement shall be conducted in compliance with Utilities Contract Regulations 2016 and the Customers Procurement Policy. The objective of this procurement is to establish a minimum of two (2) contracts for supplies (with ancillary services) to be utilised by the respective Customer entities for our specific requirements across GAG and GTR. The Customer currently hold two (2) agreements with suppliers for similar supplies / services which will be replaced following the award of this Contract. This shall be a zero value Contract. However, spend in the initial term (36 months) in this area across both Customer organisations is approximately PS4,200,000.00. It is the intention of the Customer to include extension Options in the contract/s of up to a further 36 months cumulatively. At the conclusion of this procurement, the Customer will place a minimum of one (1) contract each for GAG and GTR respectively. A Bidder awarded one (1) of the small Lots shall be issued with two (2) contracts for that small Lot. Lot 1 - PPE - (all sub-categories except Safety Footwear) Lot 2 - Safety Footwear - (no other sub-categories) Note: Bidders are permitted to bid for both lots which could result in award to a single Bidder. For more information on the Customers approach to Sustainable Procurement, please follow the link: https://www.go-ahead.com/sustainability/case-studies/sustainable-procurement-charter",
        "value": {
            "amount": 4200000,
            "currency": "GBP"
        },
        "lotDetails": {
            "awardCriteriaDetails": "LOT 1 - PPE LOT 2 - Safety Footwear"
        },
        "lots": [
            {
                "id": "1",
                "title": "PPE (Personal Protective Equipment)",
                "description": "Supply of PPE to the Customer organisations. Bid submissions must adhere to relevant harmonised EN Safety Standards. In scope categories for this small lot include: Ear Protection Eye Protection Hand Protection Head Protection Hi-Vis items - including branded vests, jackets et al Respirators The Customer will be seeking innovative solutions to the delivery of these Supplies through the negotiated procedure.",
                "value": {
                    "amount": 2850000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is the intention of the Customer to award the contract for an Initial Term of 36 months. At the expiration of the Initial Term, the Customer may decide to exercise Options within the contract."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Extension provisions: for example, an extended term capped to a cumulative amount of 36 months."
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Safety Footwear",
                "description": "Provision of Safety Footwear. Submissions must adhere to relevant EN standards. The Customer will be seeking innovative solutions to the delivery of these Supplies through the negotiated procedure.",
                "value": {
                    "amount": 1380000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is the intention of the Customer to award the contract for an Initial Term of 36 months. At the expiration of the Initial Term, the Customer may decide to exercise Options within the contract."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Extension provisions: for example, an extended term capped to a cumulative amount of 36 months."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18140000",
                        "description": "Workwear accessories"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC"
                    },
                    {
                        "region": "UKD"
                    },
                    {
                        "region": "UKE"
                    },
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKK"
                    },
                    {
                        "region": "IE061"
                    }
                ],
                "deliveryLocation": {
                    "description": "For more information on our affiliates, please follow this link: https://www.go-ahead.com/who-we-are/uk-bus For more information on the Govia Thameslink Railway network, please follow this link: https://www.thameslinkrailway.com/destinations-and-offers/where-we-travel-to/our-routes"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18830000",
                        "description": "Protective footwear"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC"
                    },
                    {
                        "region": "UKD"
                    },
                    {
                        "region": "UKE"
                    },
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKK"
                    },
                    {
                        "region": "IE061"
                    }
                ],
                "deliveryLocation": {
                    "description": "For more information on our affiliates, please follow this link: https://www.go-ahead.com/who-we-are/uk-bus For more information on the Govia Thameslink Railway network, please follow this link: https://www.thameslinkrailway.com/destinations-and-offers/where-we-travel-to/our-routes"
                },
                "relatedLot": "2"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.smartsurvey.co.uk/s/493261-EOI-PPE-SAFETYFOOTWEAR/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Suppliers must be able to meet the draft specification criteria. The project shall be conducted in two phases: Invitation to Pre-Qualify (\"ITP\"); and Invitation to Negotiate (\"ITN\"). Suppliers must Express Interest (\"EOI\") via SmartSurvey (https://www.smartsurvey.co.uk/s/493261-EOI-PPE-SAFETYFOOTWEAR/). Invitations to Pre-Qualify via Pre-Qualification Questionnaire (\"PQQ\") shall be issued only to those suppliers that have expressed interest in writing at the above-mentioned email address. Submissions shall be evaluated as per the selection criteria as stated in the procurement documents. Following the EOI, the first phase will involve Bidders providing the information requested within the PQQ Survey in order to qualify for the second phase of the process. This phase is designed to ensure that only the most applicable Bidders for each small Lot are invited to participate in the negotiated procedure. Submissions will be evaluated in accordance with the Evaluation Guidance shown on the PQQ/ITN Questionnaires. The second phase will invite qualified Bidders to submit a tender which shall form part of this negotiated procedure, as outlined within the ITN Survey. The highest scoring Bidder within each category will be selected for award of the contract. Submissions will be evaluated in accordance with the Evaluation Guidance shown on the PQQ/ITN Questionnaires. A range of core documents shall be available for review at ITP / PQQ stage. However, the final versions of these documents and any other associated information shall only be available for Bidders who are invited to participate in the negotiated procedure.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "A Service Level Agreement (SLA) informed by Key Performance Indicators (KPIs) with remedy by Service Credits shall inform the contracts.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "tenderPeriod": {
            "endDate": "2022-12-19T17:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Within 36 months; subject to the Customer exercising Options in the contract."
        }
    },
    "parties": [
        {
            "id": "GB-COH-02100855",
            "name": "THE GO-AHEAD GROUP LIMITED",
            "identifier": {
                "legalName": "THE GO-AHEAD GROUP LIMITED",
                "id": "02100855",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "3rd Floor,41-51 Grey Street",
                "locality": "NEWCASTLE-UPON-TYNE",
                "region": "UKC22",
                "postalCode": "NE16EE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ross Moseley",
                "email": "ross.moseley@go-ahead.com",
                "url": "https://www.smartsurvey.co.uk/s/493261-EOI-PPE-SAFETYFOOTWEAR/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.go-ahead.com/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "URBAN_RAILWAY_TRAMWAY_TROLLEYBUS_BUS_SERVICES",
                        "description": "Urban railway, tramway, trolleybus or bus services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-07934306",
            "name": "GOVIA THAMESLINK RAILWAY LIMITED",
            "identifier": {
                "legalName": "GOVIA THAMESLINK RAILWAY LIMITED",
                "id": "07934306",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "3rd Floor, 41-51 Grey Street",
                "locality": "Newcastle upon Tyne",
                "region": "UKC22",
                "postalCode": "NE1 6EE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Ross.Moseley@go-ahead.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://gtrailway.com/"
            }
        },
        {
            "id": "GB-FTS-68864",
            "name": "Go-Ahead Group Limited",
            "identifier": {
                "legalName": "Go-Ahead Group Limited"
            },
            "address": {
                "locality": "Newcastle upon Tyne",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Ross.Moseley@Go-Ahead.com"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-COH-02100855",
        "name": "THE GO-AHEAD GROUP LIMITED"
    },
    "language": "en"
}