Award

Provision of Payroll & Expenses Systems Integrator

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Award

24 Nov 2022 at 20:24

Award Notice
Summary of the contracting process

The Ministry of Defence is looking for a System Integrator to implement Oracle Human Capital Management Payroll and Oracle Expenses. The procurement stage is complete, and the award has been granted to Deloitte LLP. The contract value is £3.9 million, signed on 24th November 2022. The procurement method used was a limited process with an award procedure without prior publication of a call for competition. The Ministry of Defence from the United Kingdom is the buying organisation, and the procurement falls under the services category.

For businesses, this opportunity presents a chance to provide professional and technical support for implementing Oracle payroll and expense systems for the Ministry of Defence. Companies with expertise in computer support and consultancy services would be well-suited to compete for this tender. The contract includes services that involve design changes due to legislative requirements and data migration onto a new system. Deloitte LLP, the current supplier, holds essential knowledge and tools necessary for seamless service delivery, posing integration and interoperability risks for new providers in the short timeframe available.

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Notice Information

Notice Title

Provision of Payroll & Expenses Systems Integrator

Notice Description

Provision of a System Integrator to implement Oracle Human Capital Management Payroll and Oracle Expenses

Lot Information

Lot 1

Professional and technical support from a System Integrator to implement Oracle Human Capital Management Payroll and Oracle Expenses system.

Procurement Information

The Defence Business Services Team part of the Ministry of Defence (the "Authority") intends to amend a contract with Deloitte for the provision of Cloud and Payroll Integration services by amending both the design requirement and the term of the contract. The additional design services and five months extension of the contract has an estimated value of a total of PS3.9 million. In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the amendment of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 32(b)(ii) of the PCR 2015 because competition is absent for technical reasons. The amendments to the services include both changes to the design and scope of the services to be provided which have been necessitated by unforeseen mandated legislative changes imposed by relevant UK legislation and also the postponement of [and amendment to] legacy migration services. As a result of the additional time required to implement these changes, and the requirement to de-risk delivery due to known events which impact delivery (such as known MOD pay awards and dependant Oracle system upgrades), the additional service of migrating legacy data onto the new system has to be amended and implementation delayed until the earliest time by which the Authority reasonably considers it safe to do so as to minimise the impact to the Authority's continuing payroll and expenses obligations. Whilst it may be possible in theory to compete the additional design services and subsequent legacy data migration services and award to a third party provider this cannot be achieved in the short timeframe available without considerable integration and interoperability risk with services already provided by Deloittes nor without substantial inconvenience and additional cost to the Authority. Furthermore, only Deloittes have the current specific functional and technical know-how of the Authority's Payroll, as well as use tools available to support data migration and Payroll Comparison Testing, used to date, to verify and validate and assure the current build and provide further assurance once the mandated changes are made within the necessary timeframe.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-038837
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033423-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72600000 - Computer support and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,900,000 £1M-£10M

Notice Dates

Publication Date
24 Nov 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Nov 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Not specified
Contact Email
anita.wilson278@mod.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
EC2A 4DW
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Hackney
Electoral Ward
Hoxton East & Shoreditch
Westminster Constituency
Hackney South and Shoreditch

Supplier Information

Number of Suppliers
1
Supplier Name

DELOITTE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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