NAC/5112 - MTC, Inspection, Servicing and Repairs to Fire Suppression Systems

{
    "tag": [
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    "id": "ocds-h6vhtk-038cad-2023-03-01T14:50:31Z",
    "date": "2023-03-01T14:50:31Z",
    "ocid": "ocds-h6vhtk-038cad",
    "description": "Requires additional contract management resource which is not available. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question ED.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. Contractors (and/or Sub-Contractors) applying to undertake sprinkler systems works should be accredited to LPS 1048 or equivalent. Contractors (and/or Sub-Contractors) applying to undertake gas suppression systems works should be accredited to LPS 1204 or equivalent. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22901. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Community benefits will be required on a voluntary basis for: 1. Fair Work: promotion of job opportunities within North Ayrshire; employability targets for specific priority groups. 2. Upskilling (including curriculum development): work experience placements; taster sessions; training opportunities; work within education establishments. 3. Entrepreneurial, Inclusive and Sustainable Economy: monitoring spend within North Ayrshire; with micro, small and medium enterprises; and the Third Sector. 4. Wish List: delivery of community and Third Sector requests for support from the NAC Community Benefit Wish List. (http://northayrshire.community/community-benefits-wishlist-application-form/) (SC Ref:715228) (SC Ref:724364)",
    "initiationType": "tender",
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        "id": "ocds-h6vhtk-038cad",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "NAC/5112 - MTC, Inspection, Servicing and Repairs to Fire Suppression Systems",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50413200",
            "description": "Repair and maintenance services of firefighting equipment"
        },
        "mainProcurementCategory": "services",
        "description": "North Ayrshire Council require its Fire Suppression Systems (Sprinklers, Dry Risers & Suppression) to be maintained in order to meet statutory legislation and requirements. The new contract is expected to start 26/02/2023.",
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - Works in non-domestic properties.",
                "description": "North Ayrshire Council is seeking to appoint a suitably qualified sprinkler servicing contractor to undertake inspection and servicing works within non-domestic and domestic properties within the boundaries of North Ayrshire Council. Statutory inspections and maintenance works to dry riser systems and gas suppression systems are also required under this contract. Lot 1 will be used primarily for works in non-domestic properties. For Lot 1 properties, Commercial systems included within this contract are within non-domestic properties such as schools, council offices and depots. Domestic systems are within non-domestic properties (but residential type buildings) such as Care Homes or Young Persons Residential Units. Both lots may be open for use by other Service areas within the Council.",
                "awardCriteria": {
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                            "name": "Quality",
                            "type": "quality",
                            "description": "40"
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                },
                "value": {
                    "amount": 300000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-02-26T00:00:00Z",
                    "endDate": "2028-02-25T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract start 26/02/2023 Contract end 25/02/2026 Maximum extension date 25/02/2028 Plus 24 month extension."
                },
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                "hasOptions": false,
                "status": "cancelled"
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            {
                "id": "2",
                "title": "Lot 2 - Council housing properties",
                "description": "North Ayrshire Council is seeking to appoint a suitably qualified sprinkler servicing contractor to undertake inspection and servicing works within non-domestic and domestic properties within the boundaries of North Ayrshire Council. Statutory inspections and maintenance works to dry riser systems and gas suppression systems are also required under this contract. For Lot 2 properties, Domestic systems included within this contract are within individual domestic properties consisting of houses and flats. In addition to these individual properties are sheltered housing complexes consisting of individual flats and common areas.",
                "awardCriteria": {
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                            "name": "Quality",
                            "type": "quality",
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                    "currency": "GBP"
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                    "endDate": "2028-02-25T23:59:59Z"
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                        "description": "Installation services of fire protection equipment"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Miscellaneous repair and maintenance services"
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                    {
                        "scheme": "CPV",
                        "id": "35111500",
                        "description": "Fire suppression system"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Installation services of fire protection equipment"
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                    {
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                        "id": "35111500",
                        "description": "Fire suppression system"
                    },
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        "submissionMethod": [
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        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
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                    "type": "suitability",
                    "description": "Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships",
                    "appliesTo": [
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                {
                    "type": "economic",
                    "description": "List and brief description of selection criteria: Bidders will be required to have a minimum yearly \"specific\" turnover for the following lot of for the last 3 years in the business area covered by the contract: - Lot 1 Works in Non-Domestic Properties = 120,000 GBP per annum. - Lot 2 Council Housing Properties = 80,000 GBP per annum. North Ayrshire Council reserve the right to review the bidders financial information including information from credit reference agencies at tender stage and throughout the life of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. Bidders who cannot meet the required level of turnover will be excluded from this tender. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = [10,000,000]GBP in respect of any one event http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance [10,000,000]GBP in respect of any one event Product Liability Insurance [5,000,000]GBP in the aggregate Third-Party Motor Vehicle Insurance",
                    "appliesTo": [
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                {
                    "type": "technical",
                    "description": "List and brief description of selection criteria: Bidders are required to provide 2 examples of works carried out in the past 3 years that demonstrates they have the relevant experience to deliver the works described in the Contract Notice. The works must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process. Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process. Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope. Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms. b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope.",
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
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        "tenderPeriod": {
            "endDate": "2023-01-16T12:00:00Z"
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            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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                "locality": "Irvine",
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                "postalCode": "KA12 8EE",
                "countryName": "United Kingdom"
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                "locality": "Kilmarnock",
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        {
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            "name": "FES Ltd",
            "identifier": {
                "legalName": "FES Ltd"
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            "address": {
                "streetAddress": "Forth House , Pirnhall Business Park",
                "locality": "Stirling",
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                "postalCode": "FK7 8HW",
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