Notice Information
Notice Title
Platinum Jubilee Village Halls Improvement Fund Management
Notice Description
The Contractor shall act as Fund Manager and will award grants for capital improvements to eligible village halls in England. The Authority shall transfer a ring-fenced budget to the Contractor for the purpose of awarding grants under the scheme; the Contractor shall be the Acting Agent on behalf of the Authority for delivering these services.
Lot Information
Lot 1
Grant administration services for delivery of grants to Village Halls to support improvements to buildings/facilities.
Procurement Information
There is a very limited market for this service as the award recipient needs to have a detailed technical understanding of Village Hall buildings management as well as the dynamics of how financing for Village Halls can be managed. They need an understanding of what is eligible/ineligible spend in terms of CDEL funding and need to be able to offer advice as well as administer a competitive grant scheme. Previous experience of running a nationwide (England) grant funding scheme is required. Early Market Engagement activity was conducted in the form of a request for Expressions of Interest (EOI) followed by a formal Request For Information (RFI) process. 6 organisations completed an EOI and 2 organisations then went on to complete the RFI document. Applicants needed to evidence extensive knowledge of, and experience in, dealing with village halls and grant funding, including an in depth knowledge of current grant funding available to halls. The recipient evidenced:- - a detailed understanding of Village Hall Buildings Management which allows them to effectively carry out initial sift and re-direct ineligible applications to other funding sources. - Significant experience of Village Hall planning requirements, the regulatory environment, maintenance challenges (eg asbestos) eligible/ineligible costs for funding, the financing options for improvement works available to Village Halls. - National reach via regional hubs across England offering local knowledge and allowing prompt access to halls requiring site visits. - The recipient runs a Village Hall Advisory Service which is not affiliated with Defra. All data they hold is theirs and they will not share this information with other suppliers. In the event of a Village Halls focused competition, it would be difficult to prepare a specification that did not provide an advantage to them, thereby restricting competition. The second supplier who completed an RFI failed to provide any examples of when they or their partners have worked on village hall projects. There were multiple references to partnership working but no details of specific partners or intelligence that evidences village hall knowledge or experience. It is clear from the RFI response that the 2nd supplier, whilst credible in their specialist field, do not have the requisite experience and competence in Village Hall maintenance and funding.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03934e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/036196-2022
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
98 - Other community, social and personal services
-
- CPV Codes
98000000 - Other community, social and personal services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £180,000 £100K-£500K
Notice Dates
- Publication Date
- 21 Dec 20223 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 21 Dec 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DEFRA
- Contact Name
- Not specified
- Contact Email
- marcus.ritchie@defra.gov.uk
- Contact Phone
- +44 2072385921
Buyer Location
- Locality
- LONDON
- Postcode
- SW1P 3JR
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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