Award

Additional Reception Accommodation for newly arrived UASC

KENT COUNTY COUNCIL

This public procurement record has 6 releases in its history.

TenderUpdate

08 Oct 2024 at 12:18

TenderUpdate

08 Oct 2024 at 12:08

TenderUpdate

08 Oct 2024 at 12:01

Award

15 Sep 2023 at 11:58

Tender

17 Mar 2023 at 11:29

Planning

11 Jan 2023 at 13:55

Summary of the contracting process

Kent County Council is seeking to develop additional reception accommodation for newly arrived Unaccompanied Asylum-Seeking Children (UASC) under the Children Act 1989. This procurement process falls under the services category, specifically welfare services for children and young people, and covers regions in East Kent or South Kent, United Kingdom. The process has reached the tenderUpdate stage as of 8th October 2024. Unfortunately, due to circumstances beyond the Council's control, the decision to award the contract had to be abandoned. Previous stages included planning and tendering, with contract details indicating an open procedure and an initial contact period start date of 1st November 2023.

This tender presents significant opportunities for businesses in the welfare and accommodation sectors, especially those experienced in providing humanitarian and support services for young people. Suitable businesses would include those offering large accommodation facilities with a capacity of 80-120 units, equipped with necessary amenities such as single bedrooms, en-suite bathrooms, kitchens, and communal areas. Businesses with the ability to provide comprehensive support services, including housing support, furniture, CCTV, concierge services, and staff/Social Worker support, would find this tender particularly relevant. The tender encourages businesses to adapt to varying needs, emphasizing scalability and readiness to meet the social and welfare needs of UASC.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Additional Reception Accommodation for newly arrived UASC

Notice Description

Kent County Council (the Council) is the largest county council in England covering an area of 3,500 square kilometres with a population of approx. 1.6m. KCC spends in excess of PS1 billion annually on works, goods, and services for the benefit of the communities and citizens of Kent. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils. The Council's Services for Unaccompanied Asylum-Seeking Children (SUASC) has a statutory responsibility for Unaccompanied Asylum-Seeking Children (UASC) under the Children Act 1989 and seeks to develop additional reception accommodation for newly arrived UASC, to provide humanitarian accommodation, assess their needs, including age, and prepare those assessed as under 18 for living in the community. Having identified facilities makes the risk assessment more robust and supports the Governments Prevent Agenda

Lot Information

Lot 1

Service Requirements The services required to fulfill the offer of a Reception Centre is made up of: * Accommodation for UASC males; must be single bedrooms with en-suite bathrooms with some shared facilities i.e., kitchen and dining facilities and shared lounges. * Accommodation for staff such as offices, meeting rooms and communal areas to deliver the independence skills required, various assessments and administrative functions. * Housing support from the landlord including furniture, safety equipment such as CCTV and concierge services. * Support staff/Social Worker support. Ideally, the Reception Centre must be able to flex to an increasing need, potentially by having bedrooms and communal space of a size to fit more than one single male in one room. Physical Accommodation Requirements * A single building or grouped buildings on the same site of between 80-120 units. We will NOT be interested in small properties dispersed across the county. Page 5 to 8 * The building/grouped buildings must have the correct planning permission in place to be able to deliver this service to this specific cohort. * A location within the geographical boundary of the East Kent or South Kent. * Set in a discrete location to have minimal impact on the local community. * Catering facility able to accommodate the number of occupants. * Only male aged 16-17 occupancy. * Minimum capacity of 80 placements, ideally up to 120 placements. * Communal areas are available for socialising, lessons, and briefings. * Low maintenance costs. * Easy to repair given propensity for damage. * Space for office accommodation for the SUASC Operational Team (22 staff).

Renewal: The contract renewal will be for a further period of 48 months, based on four annual extensions (i.e. 12 months, plus 12 months, plus 12 months, plus 12 months). The renewal of the service will be subject to a review of KCC's requirements at the end of the contract, which may necessitate an increase or reduction in capacity.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-039698
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032244-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services


CPV Codes

85311300 - Welfare services for children and young people

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£8,000,000 £1M-£10M

Notice Dates

Publication Date
8 Oct 20241 years ago
Submission Deadline
17 May 2023Expired
Future Notice Date
2 Apr 2023Expired
Award Date
3 Aug 20232 years ago
Contract Period
1 Nov 2023 - 31 Oct 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Mr Alan Luke, Ms Orla Miller
Contact Email
alan.luke@kent.gov.uk, orla.miller@kent.gov.uk
Contact Phone
+44 3000412315, +44 3000412878

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XQ
Post Town
Rochester
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ44 East Kent, TLJ45 Mid Kent

Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

CLEARSPRINGS READY HOMES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-039698-2024-10-08T13:18:15+01:00",
    "date": "2024-10-08T13:18:15+01:00",
    "ocid": "ocds-h6vhtk-039698",
    "description": "The procurement is conducted under the Open Procedure. However, it is expected that the Selection Questionnaire and ITT documents will be issued to Tenderers on 18 April 2023. The anticipated Start Date of the Contract is 1 November 2023. However, where the successful Supplier is in position to mobilise the service before this date, the Council's will consider bringing forward the Start date of the Contract.",
    "initiationType": "tender",
    "tender": {
        "id": "DN650855",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Additional Reception Accommodation for newly arrived UASC",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "85311300",
            "description": "Welfare services for children and young people"
        },
        "mainProcurementCategory": "services",
        "description": "Kent County Council (the Council) is the largest county council in England covering an area of 3,500 square kilometres with a population of approx. 1.6m. KCC spends in excess of PS1 billion annually on works, goods, and services for the benefit of the communities and citizens of Kent. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils. The Council's Services for Unaccompanied Asylum-Seeking Children (SUASC) has a statutory responsibility for Unaccompanied Asylum-Seeking Children (UASC) under the Children Act 1989 and seeks to develop additional reception accommodation for newly arrived UASC, to provide humanitarian accommodation, assess their needs, including age, and prepare those assessed as under 18 for living in the community. Having identified facilities makes the risk assessment more robust and supports the Governments Prevent Agenda",
        "lots": [
            {
                "id": "1",
                "description": "Service Requirements The services required to fulfill the offer of a Reception Centre is made up of: * Accommodation for UASC males; must be single bedrooms with en-suite bathrooms with some shared facilities i.e., kitchen and dining facilities and shared lounges. * Accommodation for staff such as offices, meeting rooms and communal areas to deliver the independence skills required, various assessments and administrative functions. * Housing support from the landlord including furniture, safety equipment such as CCTV and concierge services. * Support staff/Social Worker support. Ideally, the Reception Centre must be able to flex to an increasing need, potentially by having bedrooms and communal space of a size to fit more than one single male in one room. Physical Accommodation Requirements * A single building or grouped buildings on the same site of between 80-120 units. We will NOT be interested in small properties dispersed across the county. Page 5 to 8 * The building/grouped buildings must have the correct planning permission in place to be able to deliver this service to this specific cohort. * A location within the geographical boundary of the East Kent or South Kent. * Set in a discrete location to have minimal impact on the local community. * Catering facility able to accommodate the number of occupants. * Only male aged 16-17 occupancy. * Minimum capacity of 80 placements, ideally up to 120 placements. * Communal areas are available for socialising, lessons, and briefings. * Low maintenance costs. * Easy to repair given propensity for damage. * Space for office accommodation for the SUASC Operational Team (22 staff).",
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract renewal will be for a further period of 48 months, based on four annual extensions (i.e. 12 months, plus 12 months, plus 12 months, plus 12 months). The renewal of the service will be subject to a review of KCC's requirements at the end of the contract, which may necessitate an increase or reduction in capacity."
                },
                "status": "cancelled",
                "contractPeriod": {
                    "startDate": "2023-11-01T00:00:00Z",
                    "endDate": "2027-10-31T23:59:59Z"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Mobilisation",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Management",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Wellbeing, Safety and Security",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Views of Young People",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Staffing",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKJ44"
                    },
                    {
                        "region": "UKJ45"
                    },
                    {
                        "region": "UKJ44"
                    },
                    {
                        "region": "UKJ45"
                    },
                    {
                        "region": "UKJ44"
                    },
                    {
                        "region": "UKJ45"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-04-03T00:00:00+01:00"
        },
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.kentbusinessportal.org.uk",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "tenderPeriod": {
            "endDate": "2023-05-17T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2023-05-17T17:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-05-17T17:00:00+01:00"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "A contract award/lot is awarded: yes"
                        },
                        "newValue": {
                            "text": "A contract award/lot is awarded: NO"
                        },
                        "where": {
                            "section": "V.2",
                            "label": "V.2"
                        }
                    }
                ],
                "description": "Due to circumstances beyond the Councils control, the award of contract had to be abandoned."
            },
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "A contract/lot is awarded: Yes"
                        },
                        "newValue": {
                            "text": "A contract/lot is awarded: NO"
                        },
                        "where": {
                            "section": "V2",
                            "label": "V2"
                        }
                    }
                ],
                "description": "Due to circumstances beyond the control of the Council the award of contract had to be abandoned"
            },
            {
                "id": "3",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "A contract/lot is awarded: Yes"
                        },
                        "newValue": {
                            "text": "A contract/lot is awarded: NO"
                        },
                        "where": {
                            "section": "V",
                            "label": "V"
                        }
                    }
                ],
                "description": "Due to circumstances beyond the Councils control, the decision to award had to be abandoned."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-462",
            "name": "Kent County Council",
            "identifier": {
                "legalName": "Kent County Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Sessions House",
                "locality": "Maidstone",
                "region": "UKJ44",
                "postalCode": "ME14 1XQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "orla.miller@kent.gov.uk",
                "name": "Ms Orla Miller",
                "telephone": "+44 3000412878"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.kent.gov.uk",
                "buyerProfile": "http://www.kent.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1163",
            "name": "Kent County Council",
            "identifier": {
                "legalName": "Kent County Council"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Maidstone",
                "region": "UKJ44",
                "postalCode": "ME14 1XQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Mr Alan Luke",
                "telephone": "+44 3000412315",
                "email": "alan.Luke@kent.gov.uk",
                "url": "http://www.kentbusinessportal.org.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "url": "http://www.kent.gov.uk",
                "buyerProfile": "http://www.kent.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-92752",
            "name": "Clearsprings Ready Homes",
            "identifier": {
                "legalName": "Clearsprings Ready Homes"
            },
            "address": {
                "streetAddress": "26 Brook Road",
                "locality": "Rayleigh",
                "region": "UKJ43",
                "postalCode": "SS6 7XJ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-462",
        "name": "Kent County Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "027345-2023-SC230055-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-92752",
                    "name": "Clearsprings Ready Homes"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "027345-2023-SC230055-1",
            "awardID": "027345-2023-SC230055-1",
            "status": "active",
            "value": {
                "amount": 8000000,
                "currency": "GBP"
            },
            "dateSigned": "2023-08-04T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}