Notice Information
Notice Title
Energy Management Back-Office Support Services Contract
Notice Description
This Invitation to Tender (ITT) is issued by WSCC to seek and identify suitably qualified and interested organisations from the private, public and third (voluntary, community and charitable) sector for the provision of Energy Management Back-office Support (the Services). For the purposes of this Procurement, the term Services is used to describe the entire range of the Services required. The disciplines within that range required for this Procurement are as follows: * Invoice validation * Supplier/query management * Management of TEAM Sigma database * Processing of EDI files into TEAM Sigma * Processing of manual invoice entry into TEAM Sigma * Provision of a support desk for WSCC SLA schools * Preparation of Accountslink files * Monthly performance reporting * Monthly/quarterly management meetings (these can be electronic via MS Teams) Please refer to Document 02 - The Specification for full details of the requirement.
Lot Information
Lot 1
For the purposes of this Procurement, the term Services is used to describe the entire range of the Services required. The disciplines within that range required for this Procurement are as follows: * Invoice validation * Supplier/query management * Management of TEAM Sigma database * Processing of EDI files into TEAM Sigma * Processing of manual invoice entry into TEAM Sigma * Provision of a support desk for WSCC SLA schools * Preparation of Accountslink files * Monthly performance reporting * Monthly/quarterly management meetings (these can be electronic via MS Teams) Please refer to Document 02 - The Specification for full details of the requirement.
Renewal: It is anticipated that the Contract will be awarded for an initial period of 3 years from the Commencement Date, with an option to extend on the same terms and conditions at WSCC's discretion by up to 24 months (2) years in aggregate taking the maximum term of the contract to 5 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03971e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/001042-2023
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
71314000 - Energy and related services
71314200 - Energy-management services
Notice Value(s)
- Tender Value
- £380,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 13 Jan 20233 years ago
- Submission Deadline
- 23 Feb 2023Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WEST SUSSEX COUNTY COUNCIL
- Contact Name
- Rachel Ayres
- Contact Email
- rachel.ayres@westsussex.gov.uk
- Contact Phone
- +44 3302225702
Buyer Location
- Locality
- CHICHESTER
- Postcode
- PO19 1RQ
- Post Town
- Portsmouth
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ27 West Sussex (South West)
- Delivery Location
- TLJ2 Surrey, East and West Sussex
-
- Local Authority
- Chichester
- Electoral Ward
- Chichester Central
- Westminster Constituency
- Chichester
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-03971e-2023-01-13T09:46:38Z",
"date": "2023-01-13T09:46:38Z",
"ocid": "ocds-h6vhtk-03971e",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-03971e",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Energy Management Back-Office Support Services Contract",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "71314200",
"description": "Energy-management services"
},
"mainProcurementCategory": "services",
"description": "This Invitation to Tender (ITT) is issued by WSCC to seek and identify suitably qualified and interested organisations from the private, public and third (voluntary, community and charitable) sector for the provision of Energy Management Back-office Support (the Services). For the purposes of this Procurement, the term Services is used to describe the entire range of the Services required. The disciplines within that range required for this Procurement are as follows: * Invoice validation * Supplier/query management * Management of TEAM Sigma database * Processing of EDI files into TEAM Sigma * Processing of manual invoice entry into TEAM Sigma * Provision of a support desk for WSCC SLA schools * Preparation of Accountslink files * Monthly performance reporting * Monthly/quarterly management meetings (these can be electronic via MS Teams) Please refer to Document 02 - The Specification for full details of the requirement.",
"value": {
"amount": 380000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "For the purposes of this Procurement, the term Services is used to describe the entire range of the Services required. The disciplines within that range required for this Procurement are as follows: * Invoice validation * Supplier/query management * Management of TEAM Sigma database * Processing of EDI files into TEAM Sigma * Processing of manual invoice entry into TEAM Sigma * Provision of a support desk for WSCC SLA schools * Preparation of Accountslink files * Monthly performance reporting * Monthly/quarterly management meetings (these can be electronic via MS Teams) Please refer to Document 02 - The Specification for full details of the requirement.",
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "It is anticipated that the Contract will be awarded for an initial period of 3 years from the Commencement Date, with an option to extend on the same terms and conditions at WSCC's discretion by up to 24 months (2) years in aggregate taking the maximum term of the contract to 5 years."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "71314000",
"description": "Energy and related services"
}
],
"deliveryAddresses": [
{
"region": "UKJ2"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://in-tendhost.co.uk/sesharedservices/aspx/Home",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2023-02-23T17:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2023-02-24T09:00:00Z"
},
"bidOpening": {
"date": "2023-02-24T09:00:00Z"
},
"hasRecurrence": true
},
"parties": [
{
"id": "GB-FTS-56167",
"name": "West Sussex County Council",
"identifier": {
"legalName": "West Sussex County Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "County Hall,West Street",
"locality": "CHICHESTER",
"region": "UKJ27",
"postalCode": "PO191RQ",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Rachel Ayres",
"telephone": "+44 3302225702",
"email": "rachel.ayres@westsussex.gov.uk",
"url": "https://in-tendhost.co.uk/sesharedservices/aspx/Home"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.westsussex.gov.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-525",
"name": "High Court",
"identifier": {
"legalName": "High Court"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-56167",
"name": "West Sussex County Council"
},
"language": "en"
}