Award, Contract

Matrix Programme - Technology (including ERP) & Systems Integration Services

DEPARTMENT FOR SCIENCE, INNOVATION & TECHNOLOGY

  • Contract Timeline

    Publication Date

    4th October 2024 11:30:19 AM

  • Contract Summary

    The Matrix Programme brings together nine departments. These nine departments comprise an amalgamation of those who have already moved to cloud or are yet to move to a cloud-based solution; these are: Non-Cloud Users • Cabinet Office (CO) • Department for Science, Innovation and Technology (DSIT) • Department for Energy, Security and Net Zero (DESNZ) • Department for Culture, Media and Sport (DCMS) • Department for Business and Trade (DBT) Cloud Users • Attorney General's Office (AGO) • Department for Education (DfE) • Department of Health and Social Care (DHSC) • HM Treasury (HMT) In line with the published Shared Services Strategy there is potential for additional Arms Lengths Bodies to onboard, however each will be assessed on a individual basis and subject to government principles around the management of public money and HM Treasury green book guidance. The Matrix Programme, with the Department for Science, Innovation and Technology acting as the lead contracting Authority, has designed, developed, and procured new technology and capabilities that are required to help modernise the Departments 'back office' systems. It will deliver a high quality, and good value, system and support service to help streamline the transactions and activities that underpin the way Departments are run. The Authority has awarded two contracts following conclusion of the procurement process, one for the SaaS ERP Solution along with one for the Systems Integrator. These contracts jointly enable the Matrix Programme to meet the objectives of the Shared Services Strategy for Government and user needs of the Departments within the cluster to ensure delivery of high quality, VfM (Value for Money), shared HR (Human Resources), Finance services and Payroll which meet the needs of service users. The period of the agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for initial period of 10 years, with the option of extension for up to 2 further years. The period of the agreement with the Systems Integrator for implementation and support services will be for initial period of 5 years, with the option of extension for up to 2 further years. The period of the Agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for initial period of 10 years, with the option of extension for up to 2 further years. The period of the Agreement with the Systems Integrator for implementation and support services will be for initial period of 5 years, with the option of extension for up to 2 further years. The maximum contract values stated within this notice for both contracts, includes all committed and uncommitted costs that may be enacted at some point throughout the lifetime of the contract(s) should the Authority require this. The additional services include (but are not limited to): Licence costs (inc. 3rd party) Core fees Project Accounting Recruitment Inventory Management AMS Support Future ALB onboardings This includes provisions for contract extensions, further details can be found in the notice description.

  • Contract Details

    Open Contracting ID

    ocds-h6vhtk-0399e7

    Publication Source

    Find a Tender Service

    Procurement Stage

    Award, Contract

    Procurement Method

    Selective

    Procurement Method Details

    Competitive Procedure With Negotiation

    Procurement Category

    Services

    Tender Suitability

    Framework / DPS

  • Contract Classification

    CPV Code(s)

    72000000

    CPV Division(s)

    72 - IT services: consulting, software development, Internet and support

  • Awarding Authority

    DEPARTMENT FOR SCIENCE, INNOVATION & TECHNOLOGY

    Buyer Name

    Buyer Email

    Matrixbids@dsit.gov.uk

    Buyer Phone

    Buyer Address

    100 Parliament Street, Westminster

    London

    SW1A 2BQ

    United Kingdom

  • Awarded Supplier(s)

    Supplier Name(s)

    COGNIZANT WORLDWIDE LIMITED
    WORKDAY LIMITED


Tender

FTS Contract Notice: Matrix Programme - Technology (including ERP) & Systems Integration Services Procurement (Jaggaer Project: prj_1484)

DEPARTMENT FOR SCIENCE, INNOVATION & TECHNOLOGY

  • Contract Timeline

    Publication Date

    4th July 2023 11:08:33 AM

    Tender Deadline

    8th August 2023 11:00:00 AM   Expired

  • Contract Summary

    In March 2021, Government Business Services launched the 'Shared Services Strategy for Government'. This strategy created the concept of five clusters of departments, each cluster sharing a common set of process, common cloud-based ERP and ancillary systems and a single shared service centre to deliver corporate services across finance, HR and payroll. The Matrix Programme (formerly the 'policy' cluster) brings together nine departments. These nine departments comprise an amalgamation of those who have already moved to cloud or are yet to move to a cloud-based solution; these are: Non-Cloud Users • Cabinet Office (CO) • Department for Science, Innovation and Technology (DSIT) • Department for Energy, Security and Net Zero (DESNZ) • Department for Culture, Media and Sport (DCMS) • Department for Business and Trade (DBT) Cloud Users • Attorney General's Office (AGO) • Department for Education (DfE) • Department of Health and Social Care (DHSC) • HM Treasury (HMT) In addition, a limited number of Arm's Length Bodies (ALBs) will form part of the initial Programme activities. These are: • UK Space Agency (UKSA) • Insolvency Service (INSS) • Government Property Agency (GPA) • Civil Service Commission (CSC) • Social Mobility Commission (SMC) • Committee on Standards in Public Life (CSPL) • Security Vetting Appeals Panel (SVAP) • Senior Salaries Review Body (SSRB) • House of Lords Appointment Commission (HOLAC) • Building Digital UK (BDUK) • Trade Remedies authority (TRA) • Committee on Climate Change (CCC) • Government Internal Audit Agency (GIAA) • National Infrastructure Commission (NIC) • UK Debt Management Office (UK DMO) • Office for Budget Responsibility (OBR) • UK Government Investments (UKGI) • Standards and Testing Agency (STA) • Education and Skills Funding Agency (ESFA) • Teaching Regulation Agency (TRA) In alignment with published Shared Services Strategy there's potential for additional ALBs to onboard, however each will be assessed on a individual basis, subject to government principles around the management of public money and HM Treasury green book guidance. The Matrix Programme, with DSIT acting as the lead contracting authority, will design, develop, and procure the new technologies and capabilities that are required to help modernise their 'back-office' systems. It will deliver a high quality, and good value, system and support service to help streamline transactions and activities that underpin the way departments are run. In delivering against the objectives of the Shared Services strategy, the Programme will act as a key enabler for change within the Corporate Service landscape, replacing end-of-life technology and overcoming challenges of existing arrangements within each department to deliver substantial cashable and non-cashable benefits for the cluster. The new shared service will focus on convergence across data, policies and processes, enabled by a scalable system, increasing interoperability across government, with the procurement bringing together up to (potentially but not guaranteed): • 48k users based across the UK • 15 instances of 9 different software solutions across the nine departments • 10 service providers, varying in maturity, service provision and position. The Authority is seeking to procure a combined single instance SaaS Solution along with a Systems Integrator, on behalf of the departments within the Matrix Programme, to ensure the delivery of high quality, VfM (Value for Money), shared HR (Human Resources), Finance services and Payroll which meet the needs of service users. In order to meet the objectives of the Shared Services Strategy, outcomes and user needs of the Departments within the Matrix Programme, the Programme is seeking to purchase a Cloud based service leveraging the capabilities offered by a Software-as-a-Service (SaaS) ERP platform and associated technologies, and the necessary configuration, integration and business change / transformation.

  • Contract Details

    Open Contracting ID

    ocds-h6vhtk-0399e7

    Publication Source

    Find a Tender Service

    Procurement Stage

    Tender

    Procurement Method

    Selective

    Procurement Method Details

    Competitive Procedure With Negotiation

    Procurement Category

    Services

    Tender Suitability

    Framework / DPS

  • Contract Classification

    CPV Code(s)

    72000000

    CPV Division(s)

    72 - IT services: consulting, software development, Internet and support

  • Awarding Authority

    DEPARTMENT FOR SCIENCE, INNOVATION & TECHNOLOGY

    Buyer Name

    Buyer Email

    Matrixbids@beis.gov.uk

    Buyer Phone

    Buyer Address

    Westminster

    United Kingdom


Planning

Matrix Programme - Technology (including ERP) & Systems Integration Services (Jaggaer Project: prj_1484)

DEPARTMENT FOR BUSINESS, ENERGY & INDUSTRIAL STRATEGY

  • Contract Timeline

    Publication Date

    23rd January 2023 16:58:04 PM

  • Contract Summary

    In March 2021, Government Business Services launched the ‘Shared Services Strategy for Government’ . This strategy created the concept of five clusters of departments, each cluster sharing a common set of process, common cloud-based ERP and ancillary systems and a single shared service centre to deliver corporate services across finance, HR and payroll. The Matrix Programme (formerly the ‘policy’ cluster) brings together eight departments. These eight departments comprise an amalgamation of those who have already moved to cloud or are yet to move to a cloud-based solution; these are: Non-Cloud Users • Cabinet Office (CO) • Department for Business, Energy and Industrial Strategy (BEIS) • Department for Digital, Culture, Media & Sport (DCMS) • Department for International Trade (DIT) Cloud Users • Attorney General’s Office (AGO) • Department for Education (DfE) • Department of Health and Social Care (DHSC) • HM Treasury (HMT) In addition to these core departments, a limited number of Arm’s Length Bodies will also form part of the initial programme activities. These are: • UK Space Agency (UKSA) • Insolvency Service (INSS) • Government Property Agency (GPA) • Civil Service Commission (CSC) • Office of the Registrar of Consultant Lobbyists (ORCL) • Equalities and Human Rights Commission (EHRC) • Crown Commercial Service (CCS) • Building Digital UK (BDUK) In line with the publish Shared Services Strategy there is potential for additional Arms Lengths Bodies to onboard, however each will be assessed on a individual basis and subject to government principles around the management of public money and HM Treasury green book guidance. The Programme, with the Department for Business, Energy and Industrial Strategy acting as the lead contracting authority, will design, develop, and procure the new technologies and capabilities that are required to help modernise their 'back office' systems. It will deliver a high quality, and good value, system and support service to help streamline the transactions and activities that underpin the way departments are run. In delivering against the objectives of the Shared Services strategy for Government, the programme will act as a key enabler for change within the Corporate Service landscape, replacing end-of-life technology and overcoming challenges of existing arrangements within each department to deliver substantial cashable and non-cashable benefits for the cluster. The new shared service will have a focus on convergence across data, policies and processes, enabled by a scalable system, paving the way for increasing interoperability across government, with the procurement bringing together : • 46k users based across the UK • 15 instances of 9 different software solutions across the eight departments • 10 service providers, varying in maturity, service provision and position. The Authority is seeking to engage the market to work with the departments and identified stakeholders to ensure the delivery of best in class, VfM (Value for Money), shared HR (Human Resources), Finance services and Payroll which meet the needs of service users. In order to meet the objectives of the Shared Services Strategy for Government, outcomes and user needs of the Departments within the Matrix Programme, this procurement is seeking to purchase a Cloud based service leveraging the capabilities offered by a Software-as-a-Service (SaaS) ERP platform and associated technologies, and the necessary configuration, integration and business change / transformation.

  • Contract Details

    Open Contracting ID

    ocds-h6vhtk-0399e7

    Publication Source

    Find a Tender Service

    Procurement Stage

    Planning

    Procurement Method

    N/A

    Procurement Method Details

    N/A

    Procurement Category

    Services

    Tender Suitability

    Framework / DPS

  • Contract Classification

    CPV Code(s)

    72000000

    CPV Division(s)

    72 - IT services: consulting, software development, Internet and support

  • Awarding Authority

    DEPARTMENT FOR BUSINESS, ENERGY & INDUSTRIAL STRATEGY

    Buyer Name

    Buyer Email

    Matrixbids@beis.gov.uk

    Buyer Phone

    Buyer Address

    1 Victoria Street

    Westminster

    SW1H 0ET

    United Kingdom