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Smoke Extract and Fire Damper Replacement

National Library of Scotland

This public procurement record has 4 releases in its history.

Award

09 Nov 2023 at 16:39

Award Notice
TenderUpdate

04 Sep 2023 at 11:18

Tender Notice
Tender

25 Jul 2023 at 11:46

Tender Notice
Planning

24 Jan 2023 at 16:18

Planning Notice
Summary of the contracting process

The National Library of Scotland has initiated a tender process for the project titled 'Smoke Extract and Fire Damper Replacement' in the works category. The procurement stage is currently active, with a tender value of GBP 5,500,000. The project involves replacing smoke extract and fire damper systems at the Causewayside building in Edinburgh. The tender deadline is on September 12, 2023, with an award period starting on the same date. The main procurement method is an open procedure, and the National Library of Scotland is overseeing this procurement.

This tender opportunity presents a significant growth opportunity for businesses in the construction industry, specifically those experienced in building installation works. Companies with expertise in smoke extract systems, fire damper installations, and mechanical and electrical constructions are well-suited to compete. The project offers a substantial contract value of GBP 5,500,000 and involves working on a vital infrastructure project at the National Library's Causewayside building in Edinburgh. Interested businesses are advised to ensure timely submission and compliance with the outlined technical and quality response criteria.

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Notice Information

Notice Title

Smoke Extract and Fire Damper Replacement

Notice Description

The scope of construction works will include the replacement of the smoke extract and fire damper systems. Remove the existing smoke extract system. Form new smoke extract shafts. Install a new smoke extract system Associated Air Handling Unit upgrades and smoke damper replacement, Replacement of all ventilation installation fire dampers, Temporary collection protection works and dust monitoring.

Lot Information

Lot 1

The Causewayside building is owned by the Library. it is predominantly used for environmentally controlled collection storage; however, it also accommodates approx. 80 staff and a public reading room. The Causewayside building is the largest property within the National Library of Scotland (NLS) Estate, comprising 19,168m2 over 7 levels, two of which are below ground. The building represents 51% of NLS' entire portfolio and it currently provides 54% of the estate's environmentally controlled collection storage space. The property was built in two phases, the first by Sir Basil Spence, Glover & Ferguson (1989) and the second by Andrew Merrylees, Grierson & Robertson (1995). Smoke extract and fire damper systems were installed as part of the original build for both phases. Smoke extract system In 2002, qualified consultants were commissioned to to review the smoke extract system within Causewayside. This identified a number of significant issues, with recommended upgrade works. A further review of the smoke control system was carried out in 2015 which concluded that it was inadequate and could lead to difficulties fighting a fire / loss of the collection. A reassessment of the smoke control system was carried out in 2016. This resulted in a smoke extract strategy report with recommendations for major remedial works. Following which design consultants were commissioned to produce a concept design for a replacement smoke management installation. In 2019 an smoke management options report that examined options to provide the property with a functional and effective smoke management system. In 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design. Fire damper system In 2021 a review of the ventilation and fire damper review concluded that the fire dampers were beyond their service life (10 yrs.) and that the maintenance & testing regime was inadequate because many were inaccessible, and they had to be manually tested. It recommended that all were replaced, and the replacement should be of a motorised actuator type. In 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design. The building will be operational during the works and the collections will remain in-situ. As a result, possession will be given to the Contractor floor by floor starting from the roof. The works, including protection and dust monitoring, will be completed, and commissioned before progressing to the next floor, with final commissioning on completion of all floors. The following works will be Contractor Design: The smoke extract installation, Detailed design for opening and upstands, forms roof opening and upstands (inc. all weather proofing), Detailed design for louvres, remove existing cladding panels, installs louvres into the cladding (inc. all weather proofing), The fire damper installation. Additional information: Form of Contract - SBCC single stage traditional contract without quantities but with Contractor Design Portion will be used for the procurement of this contract. (SBC/XQ/SCOT) with Schedule of Amendments and ITT Legal Appendix as set out in the Invitation to Tender. ITT Legal Appendix guidance -Tenderers may propose changes to the draft legal documents, which may be considered by the Library.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-039a47
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033229-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45214000 - Construction work for buildings relating to education and research

45300000 - Building installation work

45310000 - Electrical installation work

45315000 - Electrical installation work of heating and other electrical building-equipment

45350000 - Mechanical installations

45351000 - Mechanical engineering installation works

Notice Value(s)

Tender Value
£5,500,000 £1M-£10M
Lots Value
£5,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Nov 20232 years ago
Submission Deadline
12 Sep 2023Expired
Future Notice Date
1 May 2023Expired
Award Date
9 Nov 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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